FIN/ HR ASSISTANT (NORTH DARFUR) – MSF Belgium

Job Description

Organization	Medecins sans Frontieres Belgium
Job Title	FIN/ HR ASSISTANT
Location	NORTH DARFUR- TINAH/KORNOI/AL-DOR
Section/Unit	HR, Finance, Administration
No. of Post	1
Grade Level	level 6
Duration	6 Months with 3 months trial period
Supervisor	Administration Manager
Closing Date	16 Dec 2025

Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources

Duties and responsibilities:

Accountabilities

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments. 
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability. 
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance. 
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management. 
• Update Social security & Tax office employee files in order to meet legal requirements and duties. 
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll. 
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests. 
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative. 
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. 
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity. 
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation. 
• Make all administrative information available to the staff (posting, meetings, etc.) 
• Classify and prepare all accounting pieces as requested by the Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA). 
• Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.

MSF Section/Context Specific Accountabilities

• Manage the cleaners and the cooks of the Guest House
• Write and/or check official letters, reports and other documents related to the Mission 
• Manage office stationary supply and place orders on time to avoid running out of stock
• Help to organize internal and external events (meetings, presentations, etc) in sending invitations, ordering the ca-tering, arranging accommodation, etc.
• Ensuring proper administrative management of the Daily Workers
• The position is mainly based in Kornoi with field visit in Tina and Al-Dor according to the operational needs.

Minimum Qualification, Skills and Experience Required:

Requirements

Education	Desirable finance, business or administration related diploma.
Experience	Essential previous working experience of at least two years in relevant jobs.  Desirable experience in MSF or other NGOs in developing countries.
Languages Computer skills	Fluency in written and spoken Arabic and English is mandatory.  Ability to use MS Office (especially Excel for data entry and reporting), familiarity with digital communication tools (email, messaging platforms), and capacity to learn internal MSF software
Competencies	Commitment to MSF Principles  Behavioural Flexibility  Stress Management  Results and Quality Orientation  Teamwork and Cooperation  Service Orientation

MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association.
Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF.

MSF is an equal opportunity employer
We expect all MSF team members, including potential candidates, to respect and embrace the values of the organization, particularly the Commitments to Responsible Behavior
MSF will never ask candidates for money or services as part of the recruitment process. Any such request should be considered fraudulent
We will take immediate action against any fraudulent activity
MSF values diversity and is committed to creating an inclusive work environment. We welcome applications from all qualified candidates, regardless of disability, gender identity, marital or civil status, race, color, ethnic or national origin, religion, or beliefs
No transportation costs will be covered for candidates coming from outside the recruitment location.

Application Requirements:

Interested candidates are requested to send the applications with documents; (Updated CV, Educational certificates, work experience certificates, previous employers’ references and copy of their national ID) to:

By Hand: MSF Belgium office in Tine,  Hay Algamarik.  Tine – North Darfur State, Sudan. Near the locality office and Elgzour Organization Office

Via email: [email protected]

Via whatsapp: +235 67 67 81 14

Please indicate clearly for which position you are applying.

NOTE:    Please note that MSF will Only accept applications and CVs submitted in the English language. Only shortlisted candidates will be contacted.

Opening date:  9th December 2025                                             Deadline for apply:  16th December 2025