Commodity Accountants (Darfur) – CRS

Job Description

Organization	Catholic Relief Services
Job Title:	Commodity Accountants
Supervisor	Deputy Chief of Party Program Quality
Duty Station	Sudan, Central Darfur- Zalingei
Closing Date:	08 Nov 2024

About CRS 

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding. 

Duties and responsibilities:

Job Summary:  

You will help coordinate and ensure risk mitigation in inventory management through established inventory accounting and reporting processes in support of high-quality programs serving the poor and vulnerable. Your knowledge and experience will allow you to ensure compliance with CRS and donor regulations, and international and local supply chain accountability standards and requirements, as you apply the principles of stewardship, integrity, transparency, and accountability.

Roles and Key Responsibilities: 

• Coordinate with the Project team to arrange the timely receipt, dispatch, and delivery of goods to extended distribution points.
•  Maintain up-to-date information on the status of the movement of goods. 
• Help coordinate receipt (offloading, checking, and verifying quantities/weight and quality) and Distribution; and ensure verification, preparation, and maintenance of accurate, complete, and up-to-date documentation on all goods received and distributed. 
• Provide support in damage and/or loss handling of goods to ensure proper documentation and Timely notification to relevant stakeholder 
• File and distribute documents as required and assist with the preparation of reports related to goods movements, distribution, damage, or loss
• Maintain up-to-date records of Received and distributed Goods on the ERP system in alignment with the Agency Inventory & recording policies and procedures 
• Monitor, review, and analyze inventory accounting records and data entries in the inventory tracking and management information system for accuracy and completeness. Report accounting discrepancies and irregularities. 
• Work in close coordination with relevant program and supply chain staff to resolve issues and reconcile inventory with accounting records. 
• Prepare accurate and timely monthly, quarterly, and yearly reports pertaining to the status of goods and beneficiaries for internal and external project stakeholders. 
• Compile and prepare the monthly reconciliation reports 
• Complete the monthly Commodity Status reports (CSR).
• Send the monthly received waybills and summary to finance 

Minimum Qualification, Skills and Experience Required:

Basic Qualifications 

• Bachelor’s Degree in Accounting, Finance, Statistics, Economics, or related field.
• Minimum of 3 years work experience in a similar position, preferably in an international organization. 
• Additional education may substitute for some experience. 
• Knowledge and experience with various public donors’ regulations. 
• Knowledge and understanding of inventory tracking, accounting, and reporting systems and principles.

Required Languages – English and Arabic.  

Travel – include percentage of required travel, if applicable. Could be stated as Must be willing and able to travel up to 50 %. 

Knowledge, Skills and Abilities  

• Very good analytical skills with ability to detect and report inconsistencies 
• Conscientious, accurate and thorough with great attention to detail 
• Ethical conduct in accordance with recognized professional and organizational codes of ethics 
• Proactive, resourceful, solutions-oriented and results-oriented 

Preferred Qualifications 

• Professional certifications(s) in supply chain a plus. 
• Understanding of Generally Accepted Commodity Accountability Principles (GACAP) preferred. 
• Proficient in MS Office package (Excel, Word, PowerPoint, Visio). Experience with inventory accounting software and/or other database management systems (e.g. MS Access) highly desirable. 

Supervisory Responsibilities: None  

Key Working Relationships:  

Internal: Distribution team, Commodity Operations SPO, Commodity Operations Manager

External: Program Managers, service providing agencies, Consortium members and other stakeholders

Agency REDI Competencies (for all CRS Staff):

Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results. 

• Personal Accountability – Consistently takes responsibility for one’s own actions.
• Acts with Integrity – Consistently models values aligned with CRS Guiding Principles and mission.  Is considered honest.
• Builds and Maintains Trust – Shows consistency between words and actions.
• Collaborates with Others – Works effectively in intercultural and diverse teams.
• Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies:

• Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
• Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
• Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.

If applicable: Work Conditions/Environment Conditions

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

 We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. 

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

CRS is an Equal Opportunity Employer.

CRS’s emphasis on family values supports benefits, including maternity and paternity leave, policies that promote exclusive breastfeeding, the availability of a crèche at

the office, and flexible working hours where possible.

(The position is contingent on donor funding).

How to apply

Submission location: – 

If interested, please submit cover letter, resume and copies of your education and work certificates to SARHO- Zalingei Office. Ensure that your cover letter or resume has a phone number where you can be reached.