Supply Chain Officer(Wad Medani) – DRC

Job Description

Organization	Danish Refugee Council (DRC)
Workplace:	Wad Medani
Department/Country:	Sudan
Contract length:	12 months
Closing Date:	23/12/2023

DRC has been present in Sudan since 2004, delivering life-saving programming in protection, emergency response, shelter, food security and livelihoods, disaster risk reduction, camp management, and humanitarian mine action. DRC has implemented projects in Central Darfur, South Darfur, South Kordofan, Gedaref, Kassala, and Khartoum states. Sudan hosts one of the largest displaced populations in Africa, with over 3.7 million internally displaced people and over 1.1 million refugees from South Sudan, Ethiopia, Eritrea, the Central African Republic, Chad, Yemen, and Syria. Against a background of political crisis, Sudan faces economic and social turmoil, with sharp increases in food and energy costs, further exacerbated by disease outbreaks and ongoing conflict.

 About the job

The Supply Chain officer’s main objective is to provide support in the Supply Chain department in efficient and effective Logistics implementation and smooth running of departmental operations of the al-Jazerah (Madani) office with an emphasis on supporting logistics/procurement staff and functions including implementation of DRC Dynamics. The role is expected to contribute to strengthening the overall supply chain functions. This position will also ensure the implementation of audit recommendations related to logistics and procurement.

He/She will be expected to assist with procurement, warehouse, assets, general equipment, and fleet management for the DRC Jazerah office so that all logistics operations are managed and maintained efficiently as per DRC’s internal and donor procedures & as per the Operations Handbook    

Responsibilities and Tasks:

Procurement

• Ensure that all orders are tracked from the point of planning and request through to final receipt.
• Prepare the relevant documents for the procurement of goods and services.
• Lead evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in the selection of consultants contain all the facts and information required to justify the recommendations made in the report.
• Lead the joint verification of procured goods and equipment and ascertain the item’s conformity to Technical Specifications and Quantities.
• Perform Procurement support functions such as collecting quotes and putting together basic procurement documents such as requisitions and bid matrices.
• Lead the procurement process to ensure timely, cost-effective, and adequate delivery of commodities and services to support operational needs
• Communicating with all related actors (vendors, warehousing, and program staff) on procurement progression, facilitating internal and external coordination. 
• Have a leading role in ensuring compliance with DRC’s procurement principles, standards, policies, donor regulations, and local statutory requirements.
• Lead and facilitate market assessments when needed and update market records with prices on goods and services requested for programmatic activities.
• Correctly apply ERP supply chain processes
• Ensure appropriate archiving (hard copy and electronic filing) is maintained for all procurement files.
• Maintain an updated suppliers’ registration record accompanied by all necessary documentation as per DRC regulations.
• Provide capacity building to SC Assistant(s), Programme Staff, and National Partners’ staff in Supply Chain processes.
• Identify new suppliers and ensure these are vetted according to the DRC vetting process.
• Carry out regular monitoring and review of the DRC suppliers’ list and ensure all vetted vendors maintain valid documentation and quality standards over time.
• Support the Support Services Team Leader and the Area Manager in filling donors’ assets reports reports to the authorities, and other ad-hoc reports relevant to the Supply Chain department.
• Perform any other SC-related task as requested by the Support Services TL and the Area Manager.

Fleet Management

• Ensure compliance and implementation of the Operations Handbook.
• Coordinate with the program and perform the right sizing of fleet exercises.
• Ensure an effective fleet management practice in DRC, especially for the service contract vehicles for all country

Asset Management

• Ensure compliance and implementation of the Operations Handbook on asset management.
• Prepare monthly comprehensive Inventory/Assets, compile all reports, and provide to SCM in the Country Office.

Inventory and Warehouse Management

• Ensure compliance and implementation of the Operations Handbook on inventory and warehouse management.
• Organize training for program staff and warehouse staff on stock ownership, stock management, release and accountability of stock return, etc.
• Provide monthly comprehensive country reports on warehouse inventory to SCM (list and stock value in hand).

Transportation of goods, equipment, and program inputs:

• Arrange with the Team, to receive/transport goods from the site to final/other destinations in a good timely manner.
• Keep track and update cargo status and shipments.

Review and check transportation reports/waybills

Minimum Qualification, Skills, and Experience Required:

Experience and technical competencies: (include years of experience)

• Minimum 3 years of relevant work experience and in-depth knowledge of the context (local market) in Medani.
• Experience in administrative tasks, including filing systems.
• Excellent IT skills and experience in operating an ERP supply chain system will be considered an advantage
• Experience with standard procurement procedures and documentation.
• Advanced English proficiency
• Fluency in Arabic
  Education background: (include certificates, licenses, etc.)
• Degree or equivalent professional qualification
• A supply chain-related qualification added advantage          

languages: (indicate fluency level)

• Fluency in Arabic
• Advanced in English

In this position, you are expected to demonstrate DRC’s five core competencies:  

• Striving for excellence: You focus on reaching results while ensuring an efficient process.  
• Collaborating: You involve relevant parties and encourage feedback.  
• Taking the lead: You take ownership and initiative while aiming for innovation.  
• Communicating: You listen and speak effectively and honestly.  
• Demonstrating integrity: You act in line with our vision and values.

We offer

Contract length: 12 months

Level: Non-manager H band

Salary range: 1026-1156 USD

Location: Aljazerah State

Expected Start date: As soon as possible

Note: Female candidates are highly encouraged to apply:

Application process:

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note.

Applications Closing Date: 23/12/2023

Need further information?

If you have questions or are facing problems with the online application process, please visit drc. ngo/jobsupport.

For further information about the Danish Refugee Council, please consult our website www.drc.org