Senior Finance Assistant (Port Sudan) – IOM
Job Description
| Organization | International Organization for Migration |
| Job Title | Senior Finance Assistant |
| Location | Port Sudan |
| Classification | G6 |
| Type of Appointment | One-year fixed term with possibility of extension |
| Estimated Start Date | As soon as possible |
| Closing Date | August 01, 2024 |
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and
works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated
to promoting humane and orderly migration for the benefit of all. It does so by providing services and
advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are
eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered
as first-tier candidates.
Context:
Under the overall supervision of the Resource Management Officer in Sudan and direct supervision of
the National Finance Officer; and, in collaboration with relevant units at Headquarters and the
Administrative Centers, the successful candidate will be responsible and accountable for managing the
resources management functions in Port Sudan office.
Core Functions / Responsibilities:
- Provide procedural guidance to managers and staff; supervise, guide and train other finance
support staff. - Manage financial resources through monitoring and controlling assets, reserves, funds,
supplies, etc. in accordance with IOM rules and regulations. - Provide specialized advice and support to Project Managers and/or Chief of Missions/Head of
Office/Head of Sub-office on financial and administrative matters. - Provide specialized support preparing annual budget submission and revisions including
estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing,
and other contracts, services or running expenses. - Assist in monitoring compliance with financial policies, procedures, rules and regulations.
- Consolidate data into financial statements and assist in monitoring expenditures to ensure they
remain within authorized levels. - Provide regular and ad hoc financial information to support informed financial decision making.
- Assist monitoring that bank reconciliations for IOM accounts are regularly performed and
reviewed by designated stakeholders. - Manage and prepare the payroll by executing validity checks on monthly payroll results.
- Ensure that disbursements are made based on proper authorizations and supported by
legitimate and sufficient documentation. - Provide assistance responding to audit queries and follow up on audit recommendations.
- Review the status and monitor the proper maintenance of Vendor Accounts in accounting
system. - Verify vendor claims for accuracy and conformance with IOM finance policies and instructions.
- Assist in the preparation of budget, accounting, financial, statistical reports and other reports
as required; and, - Perform other related duties as required
Required Qualifications and Experience
Education
- High School diploma with six years of relevant experience.
- Bachelor’s degree in business administration, Accounting, Finances, or related field with four
years of relevant professional experience.
Experience
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook;
previous experience in SAP is a distinct advantage. - Attention to detail, ability to organize paperwork in a methodical way.
- Discreet, details and clients-oriented, patient and willingness to learn new things; and,
- Prior work experience with international humanitarian organizations, non-government or
government institutions/organization in a multi-cultural setting is an advantage
Skills
- Knowledge of financial rules and regulations.
- Knowledge of International Public Sector Accounting Standards (IPSAS).
- Knowledge of ERP system.
Languages
- Fluency in English and Arabic is required (oral and written).
Required Competencies
Values – all IOM staff members must abide by and demonstrate these values:
- Inclusion and respect for diversity respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible. - Integrity and transparency maintain high ethical standards and acts in a manner consistent
with organizational principles/rules and standards of conduct. - Professionalism: demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioral indicators – level 2
- Teamwork: develops and promotes effective collaboration within and across units to
achieve shared goals and optimize results. - Delivering results produces and delivers quality results in a service-oriented and timely
manner; is action oriented and committed to achieving agreed outcomes. - Managing and sharing knowledge continuously seeks to learn, share knowledge and
innovate. - Accountability: takes ownership of achieving the Organization’s priorities and assumes
responsibility for own action and delegated work. - Communication: encourages and contributes to clear and open communication; explains
complex matters in an informative, inspiring, and motivational way
Other
- Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation. - Only candidates residing in either the duty station or from a location in a neighboring province
that is within commuting distance of the duty station will be considered. - Appointment will be subject to certification that the candidate is medically fit for appointment.
Subject to certain exemptions, vaccination against COVID-19 will in principle be required for
individuals hired on or after 15 November 2021. This will be verified as part of the medical
clearance process. - Accommodation is not provided.
- This position is open ONLY for Sudanese national.
- Vacancy close at 23:59 local time Khartoum, Sudan on the respective closing date. No late
applications will be accepted.
How to apply
Interested candidates are invited to submit their applications via email referencing subject as “VN 49
2024 Senior Finance Assistant– G6, Port Sudan.”
Kindly send the following document to: [email protected]
- Cover Letter
- CV
- PHF (Personal History Form)
Any application that does not comply with the above-mentioned instructions will be automatically
excluded from the process. Only shortlisted candidates will be contacted.
Posting Period
From 24.07.2024 to 01.08.2024.
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing,
training or other fee). IOM does not request any information related to bank accounts.
