FIN/HR ASSISTANT (Wadi Halfa) – MSF Belgium

Job Description

Section/Unit:	HR/Finance
Salary	1189,34 USD per month
Supervisor:	Project HR/FIN Manager
Location:	Wadi Halfa
Duration	6 Months with 3 months trial period
Deadline:	02 Sept 2024

Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources

Duties and responsibilities:

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments. 
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability. 
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance. 
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management. 
• Update Social security  Tax office employee files in order to meet legal requirements and duties. 
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll. 
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests. 
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative. 
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. 
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation. 
• Make all administrative information available to the staff (posting, meetings, etc.) 
• Classify and prepare all accounting pieces as requested by the Administration Manager. 
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA). 
• Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request. 
• Supervisor cleaners and cooks;
• In coordination with the Human Resources Manager, prepare induction plan for new employees;
• Check monthly energy balance in all MSF buildings (Office, Guesthouses, Warehouses), prepare power purchase document and water bill payment;
• Report any malfunction in the MSF buildings to the logistics department;
• Act as the focal point for related Finance and HR issues with local authorities and governmental departments
• Prepare, as per FINHR Manager guidance, the process to open new position including requesting validation for the new position to the Labour Office and HAC – Humanitarian Aid Commissioner
• Prepare new positions advertisement, following MSF standards, submit to LO and HAC and publicising on the appropriated ways
• Maintaining strict control on national staff work attendance and registering on the system leaves (all kinds), absences, delays and other factors that needs to be encoded
• Informing line managers about timing of; end of contract, evaluation period and all relevant information regarding their team

Minimum Qualification, Skills and Experience Required:

Education	Desirable finance, business or administration related diploma.
Experience	Essential previous working experience of at least two years in relevant jobs.  Desirable experience in MSF or other NGOs in developing countries.

How to apply

Application Requirements: Interested candidates are requested to send the applications with documents; (Updated CV, Educational certificates, work experience certificates, previous employers’ references and copy of their national ID) to:

Via hand delivery of the application through Labour Office in HAC, Port Sudan, Almtar Area

  NOTE:  Please note that MSF will Only accept applications and CV submitted in English language. Only shortlisted candidates will be called.

Opening date: 27 August 2024               Closing date: 02 September 2024