Program Manager II Grants Manager (Port Sudan) – CRS

Job Description

Organization	Catholic Relief Services
Job Title:	Program Manager II Grants Manager
Section/Unit	Programs / Sudan
Supervisor	DCOP Commodity Operations and Compliance.
Duty Station	Sudan, Port Sudan
Closing Date:	30 Sept 2024

CRS Sudan will be implementing an emergency food security program to address acute food security shocks in Sudan. The project will serve as a food pipeline for affected populations in Central and West Darfur.

Job Summary:

The role of the PM II Grants Manager is to provide support to Budget Managers for sub-grants to partners and manage the program grants. The PM II Grants Manager will closely work with partner program and finance staff and follow up the timely clearing of liquidation and reimbursement documents, advance requests and quarter cash forecast request. S/he will strengthen partner’s grant management capacity, improve communication and enhance effective delivery of program implementation.

Duties and responsibilities:

Roles and Key Responsibilities:

• Provides support to program and partners on financial management, reporting and liquidations, and budgeting.
• Track budget, expenditures of the program grant by partner and funding sources and report on regular basis
• Regularly lead the review of BCRS, ageing report and questioned costs and take appropriate action with the relevant PM, partner and finance
• Serve as point of contact for gateway, monitor and update all record and participate in sub recipient monitoring
• Work closely with budget managers and partners to review and explain budget levels, timelines, allow ability, etc. and plan quarterly/yearly expenditures.
• Ensures by closely working with budget managers, partners and CRS finance team that all advances to partners of different projects/grants are released on time.
• Ensures compliance and completion of partners financial documents and verify whether they are accurate, valid, and are supported by necessary attachments.
• Process routine grant management documents, including periodic reports and payment requests following applicable rules and procedures.
• Responds to issues that arise during grant agreements and program implementation including financial reporting, issuing modifications, oversight of compliance with terms and conditions and resolution of disputes, and resolving audit findings.
• Oversees project budget development and undertake regular analysis of project expenditure, and lead the preparation of budget amendments/modification.
• In collaboration with CRS finance, handle all audit related activities for the CP program, and follow up with partners to ensure timely closure of findings.

Capacity Building:

• Serves as a technical support person for the program department and partners to assists in strengthening capacity through training, networking and exchange visits.
• Provide on-spot assistance and training to all PMs and partners in the overall grant management and supervision, budget planning and utilization, documentation and reporting as required/needed.

Monitoring and Reporting:

• Coordinating with CRS finance department, participate on the sub-recipient financial monitoring process to conduct regular monitoring internal control system, support partners to develop internal control improvement plans and make a close follow up and support for the actual implementation of these plans 
• Monitors the financial management of partners to ensure that finance related activities are performed to a high professional standard, effectively implemented and fulfill CRS/Sudan requirements.
• Carries out other responsibilities given by his immediate supervisors and COP.

Basic Qualifications:

• Master’s Degree or equivalent in financial management and/or accounting. Additional experience may substitute for some education.
• Minimum 5 years of relevant experience out of which 3 years on a managerial leadership position in Grants and financial management
• Experience in managing moderately complex projects preferably with an international NGO.

Required Languages – Fluent written and spoken English is required; fluent written and spoken Arabic is preferred.

Travel – Must be able and willing to travel in Sudan up to 25%, including remote field locations

Minimum Qualification, Skills and Experience Required:

Knowledge, Skills and Abilities:

• Experience of donor relations and grants management (e.g. with institutional humanitarian and development donors).
• Good understanding of donor rules and regulations.
• Proven skills and experience in report and proposal development and working with multiple donors.
• Good personal organizational skills, including time management, and ability to meet deadlines and work under pressure.
• Staff capacity-building experience.
• Willingness to travel to field offices and work in difficult environment according to travel requirements.
• Knowledge of local law in taxation and local regulatory reporting procedures.

Preferred Qualifications:

• Good experience in project grants management, including project design, preferably for grants from multiple public donors.
• Demonstrated ability to write high quality technical proposals.
• Experience engaging with partner organizations
• MEAL skills and experience required.
• Staff management experience and abilities that are conducive to a learning environment.
• Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications, information management systems.

Key Working Relationships:

Supervisory: SPO Grants Manager

Internal: Program Manager(s), Project Grant Accountants, Finance Officers, Deputy CR

External: External Auditor(s) and Donor Representative(s) and partners

Agency REDI Competencies (for all CRS Staff):

Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Personal Accountability – Consistently takes responsibility for one’s own actions.
• Acts with Integrity – Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.
• Builds and Maintains Trust – Shows consistency between words and actions.
• Collaborates with Others – Works effectively in intercultural and diverse teams.
• Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies:

• Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
• Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
• Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.

If applicable: Work Conditions/Environment Conditions

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

“CRS’s emphasis on family values supports benefits, including maternity and paternity leave, policies that promote exclusive breastfeeding, the availability of a crèche at

the office, and flexible working hours where possible. “

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

CRS is an Equal Opportunity Employer.

(The position is contingent on donor funding) .

How to apply

If interested, please submit cover letter, resume and copies of your education and work certificates Ensure that your cover letter or resume has a phone number here you can be reached.