Information Management Associate (Port Sudan) – IOM
Job Description
| Organization | International Organization for Migration |
| Job Title | Information Management Associate |
| Location | Port Sudan, Sudan |
| Classification | G5 |
| Type of Appointment | Special Short-term graded contract, six months with possibility of extension |
| Estimated Start Date | As soon as possible |
| Closing Date | 30 October 2024 |
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and
works closely with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing
services and advice to governments and migrants
IOM is committed to a diverse and inclusive environment. Internal and external candidates are
eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered
as first-tier candidates.
Context:
Under the direct supervision of the Grants Officer, overall supervision of the Grants Management and
Capacity Building Coordinator, and in close coordination with the Information Management Officer and Cash Based Interventions (CBI) Officer, the successful candidate will be responsible for supporting information management, data analysis, reports production and tool design for the Grants Management and Capacity Building (GMCB) Unit. The GMCB manages and coordinates IOM’s humanitarian action implemented through humanitarian partners in Shelter, WASH, NFI, Protection, and Health, and leads on all Cash-Based Interventions (CBI) activities
Core Functions / Responsibilities:
- Collect, clean, verify and analyze data submitted by the implementing teams and ensure timely
data entry to the Sudan IM system RIMS. Assist in maintaining databases, cleaning and processing
raw data, and preparing it for further analysis. - Assist in coding and configuring surveys for data collection tools like KOBO Toolbox and ODK,
supporting effective data collection aligned with project needs. - Support the CBI Coordinator in the vulnerability analysis and identification of the eligible
beneficiaries; prepare distribution lists and register the beneficiaries in RIMS. - Assist in M&E report writing, collaborating with other team members to analyse the data, provide
insights, and ensure the findings are clearly presented in reports; prepare data visualizations,
summaries, and statistical analysis to highlight trends, patterns, or outcomes. - Generate pictorial/graphical analysis as well as PPT presentation including graphs, charts,
tables and graphics/info graphics and info sheets, infographics, visualizations and maps. - Assist in training staff involved in information management activities, including data collection
and data entry teams. - Ensure the integrity and availability of IM data systems, including proper backup/restore
systems, data validation and security procedures.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are
eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered
as first-tier candidates. - Ensure proper archiving/saving of the data collected and maintenance of the equipment used
in the field per established procedures. - Maintain confidentiality of information as per IOM’s Data Protection Guidelines and strengthen
collaborative relationships with other department staff and project team members. - Contribute to the overall management of a fully functional database to support the GMCB unit, the
utilizing software such as Excel, Kobo toolbox, SPSS, Power BI, GIS etc. - Perform other duties as may be assigned.
Required Qualifications and Experience
Education
- University degree in Information Management, Computer Science, Information Communication Technology, Data Science or a related field from an accredited academic institution with three years of relevant professional experience, or High School diploma with five years of relevant professional experience.
Experience
- At least two years of experience in data cleaning, analysis and reporting, preferably on migrant projects.
- At least one year of experience using the following tools: Microsoft Access, Microsoft Excel, Power BI, and SQL Server.
- At least one year of experience in systems analysis and development, data modelling or SQL programming.
- At least one year of experience developing and maintaining data systems with ODK/Kobo.
- Experience with IOM or UN agencies is an advantage.
SKILLS
- Advanced knowledge of Microsoft Excel including expertise with pivot tables, data analysis functions, VBA scripting, power query and visualization functions.
- Knowledge of RESTful web service APIs and modular user interfaces on an application framework/platform – Drupal, Symfony, and React is an advantage.
- Knowledge of PowerBI, GIS, Kobo toolbox, SPSS, SQL Server highly desirable
- Knowledge of Adobe Illustrator, Id-Design, Photoshop, or other graphics software an advantage.
- Knowledge of humanitarian operations an advantage.
- Demonstrated understanding of different data collection methods
Languages
- Fluency in English and Arabic is required.
Required Competencies
Values – all IOM staff members must abide by and demonstrate these values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioral indicators level 1
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership of achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.
Other
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- Only candidates residing in either the duty station or from a location in a neighboring province that is within commuting distance of the duty station will be considered.
- Appointment will be subject to certification that the candidate is medically fit for appointment. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
- Accommodation is not provided.
- This position is open to ONLY Sudanese nationals.
- Female candidates are strongly encouraged to apply for this position.
- Vacancy close at 23:59 local time Khartoum, Sudan on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications via email referencing subject as “ SVN
43 2024 Information Management Associate – G5 – Port Sudan”
Kindly send the following document to: [email protected]
- Cover Letter
- CV
- PHF (Personal History Form)
Any application that does not comply with the above-mentioned instructions will be automatically
excluded from the process. Only shortlisted candidates will be contacted.
Posting Period
From 22 October 2024 to 30 October 2024.
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing,
training or other fee). IOM does not request any information related to bank accounts.
