Finance & Compliance Officer (Port Sudan) – Action Against Hunger

Job Description

Based in	Sudan – Port Sudan – The Capital office
Title	Finance & Compliance Officer
Line manager	Logistic Coordinator.
Duration	12 Month
Salary	1155 USD (Gross)
Closing Date	07 Nov 2024

You’ll contribute to ending world hunger by …

• To ensure proper management of cash book & bank book at base level
• To control and mitigate the financial risks of the Organization at base level
• Maintain good & healthy relations with banks and co departments
• Ensure on time payment of due payment & respecting ACH procedure and policies.
• Submit cash request to capital on timely basis
• Ensure timely entry of transactions in ERP system (UNIT-4)
• Ensure archiving and digitalization of supporting documents.
• Ensure submitting monthly accountancy on time to Capital

Key activities in your role will include

Objective 1: Cash Book Management

• Review all payment request, and make sure necessary supporting documents exist and validated by authorized person and the request is eligible to make payment. 
• After carefully review of payment request, identify the method of payment and take validation of Head of Base (HOB). for payment. 
• Record all cash payment to excel cashbooks on daily bases. 
• Make physical cash count on weekly bases and make sure to have a supporting document for each entry of cashbook. 
• Make sure all excel cash books are up to date and provide necessary information on demand. 
• Make sure to finalize the accountancy by last working day each month and submit to finance team in capital for review and validation. 
• Do the final monthly accountancy closure no later than 5th of M+1. 
• Upload cashbook, cash count and Postback of month M no later than 5th of M+1. 
• Post the accountancy to Agresso as soon as it is validated by Finance Manager in Capital. 
• The Finance Officer must read all ACF financial manual and apply it on mission accountancy. 
• Process the payroll as soon as validated by Finance Co.

Objective 2: Bank Book Management,

• Identify the method of payment and carefully review all payment request, and make sure necessary supporting documents exist and validated by authorized person and the request is eligible to make payment. 
• Record all payment process through bank to excel bank books on daily bases. 
• Make sure to have a supporting document for each entry of bankbook. 
• Make bank reconciliation on first day of following month. 
• Make sure all excel bank books are up to date and provide necessary information on demand. 
• Make sure to finalize the accountancies by last working day each month and submit to finance co. for review and validation. 
• Do the final monthly accountancy closure no later than 5th of M+1. 
• Upload bankbook, bank reconciliation and Postback of month M no later than 5th of M+1. 
• Post the accountancy to Agresso as soon as it is validated by Finance Co. 
• The Finance Officer must read all ACF financial manual and apply it on mission accountancy. 
• Process the payroll as soon as validated by Finance Co. 
• Make sure to review and take the necessary validation before making any transfer to bases.

Objective 3: Archiving

• Scan all supporting documents and archive it digitally in ACH archive platform. 
• Properly archive all supporting documents by months & by book. 
• Make sure all supporting documents are available and required signature are complete. 
• Provide the supporting document as whenever requested for auditing or review by authorized person.

Objective 4: Additional responsibility:

• Ensure team spirit and motivation within ACH team 
• Any other administrative duties assigned by the Head of Base Finance Co. 
• Fulfil any duties that are inherent to the position and requested according to mission needs and context.

Do you meet the profile required criteria?

• Training: Finance /Accounting Technical specific 
• knowledge: Bachelor’s degree in management, finance, economics or any related field. 
• Profound knowledge of accountancy and accounting software.
•  Previous experience (years): Minimum 5 years previous experience in finance and accounting and at least 3 year in the humanitarian sector with an International INGO or UN.  Experience in the accountancy, cash & bank management. Humanitarian sector 
• knowledge: National experience. Demonstrated capacity to work in multicultural environments. Good communication skills. Proved team-work experience. 
• Organization knowledge: Highly desirable Languages: English / Arabic IT systems: MS Office very strong command. Advanced level of Excel. 
• Experience with accounting programs like SAGA, Agresso or others. 
• Mobility (national/ international) No

Our remuneration package:

• Based in: Sudan – Port Sudan – The Capital office 
• Position length: 1 year (renewable based on Evalution) 
• Line manager: Logistic Coordinator. 
• Salary: 1155 USD (Gross) 
• Annual Leave: 20 days/ year 
• Emotional care service at the service of the employee and family.

Notes:

• This is a national position for Sudanese only.
• Candidates may be contacted for other suitable positions within Action Against Hunger.
• Due to the high number of applications received, only potential applicants will be contacted.
• Women are more encouraged to apply for this job.

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.