Senior Program Associate (Health) (Port Sudan) – IOM
Job Description
| Organization | International Organization for Migration |
| Job Title | Senior Program Associate (Health) |
| Location | Port Sudan, Sudan |
| Classification | G6 |
| Type of Appointment | Special Short Term 6 Months with possibility of extension |
| Estimated Start Date | As soon as possible |
| Closing Date | 8 December 2024 |
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and
works closely with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing
services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are
eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered
as first-tier candidates.
Context:
Under the overall supervision of Regional Coordinator (East) and under direct supervision and close technical coordination with the Migration Health Officer (Operation Coordinator), the successful candidate will be responsible for carrying out the following duties and responsibilities in relation to the Emergency Health and Nutrition Unit. The role of the Senior Program Assistant is to support the Emergency Health and Nutrition Unit of the smooth running of its administrative duties for the operation in all Sudan
Core Functions / Responsibilities:
- Coordinate and ensure that various internal office administrative support procedures such as: follow-up of purchase request (PR) and Purchase Order (PO) and its payment with internal system (OIPA), closure of PR and PO on time with sufficient supporting documents obtained and stored for compliance and accountability.
- Track and update PR tracker and share the tracker with SCU every week. When there is a delay that affects overall project management, alert the project focal point and the PM.
- Site visits of constructionssuch as rehabilitation of health facilities, in coordination with the Supply Chain Unit (SCU), making sure the minimum quality? and timeliness is maintained during the work by selected suppliers and contractors.
- Follow-up of HR, Logistics, Finance, Procurement, SCU, Protocol, Security and IT for smooth operation of Emergency Health and Nutrition Unit. This includes supporting travel arrangements including the creation of TR, security clearance, informing Security team and timely arrangement of vehicle.
- Administer the office’s petty cash, operation advance, and submit the necessary reports and liquidation reports to supervisor. Ensure timely settlement of operation advance.
- Information management: support tracking necessary documentation and final and signed versions are stored timely in a pre-agreed shared folder, this includes all the Notes for Files (NFFs), formalities with IP Agreement, relevant documents related to each procurement, such as RFI, RFQ, technical evaluations, BAS, signed PO and Good Received Notes (GRN).
- Assist the issuance/renewal of hourly staff contracts or Letter of Invitation (LOI), supporting relevant documents such as attendance records are collected timely, and personnels are paid timely and as agreed with Program IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Manager. Before the completion of each contract or agreed duration of engagement, alert the PM to ensure timely communication on contract renewal or non-renewable/ continuation or discontinuation of engagement. - Support Senior Programme Officer with drug management.
- Maintain inventory and organize timely, cost-effective and appropriate procurement and storage of stationery, IT equipment, office furniture, visibility as needed.
- Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
- University degree in Public Health, Development or Humanitarian studies or a related field from an
accredited academic institution with four years professional experience; or - High school degree/certificate with six years’ professional experience.
Experience
- Previous working experience for health program especially engagement with drug management and supply chain.
- Working for National/International organizations in the context of migration crisis for health and nutrition program is an advantage.
- Experience in administrative tasks like the above, using Excel, Word, Outlook, KOBO, is a strong asset.
- Familiarity with IOM’s internal system such as PR, PO, OIPA, Travel Request, is an advantage.
SKILLS
- Computer Literacy and ability to use excel.
- Knowledge of Health programmes.
Languages:
Fluency in English and Arabic is required.
Required Competencies
VALUES – All IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages
diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with
organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and
exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
CORE COMPETENCIES – Behavioral indicators – Level 2
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals
and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action
oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership of achieving the Organization’s priorities and assumes responsibility for
own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters
in an informative, inspiring and motivational way.
Other
- Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation. - Only candidates residing in either the duty station or from a location in a neighboring province
that is within commuting distance of the duty station will be considered. - Appointment will be subject to certification that the candidate is medically fit for appointment.
Subject to certain exemptions, vaccination against COVID-19 will in principle be required for
individuals hired on or after 15 November 2021. This will be verified as part of the medical
clearance process. - Accommodation is not provided.
- This position is open to ONLY Sudanese nationals.
- Female candidates are strongly encouraged to apply for this position.
- Vacancy close at 23:59 local time Sudan on the respective closing date. No late
applications will be accepted.
HOW TO APPLY
Interested candidates are invited to submit their applications via email referencing subject as
“ SVN 49 2024 Senior Program Associate – G6 – Darfur”
Kindly send the following document to: [email protected]
- Cover Letter
- CV
- PHF (Personal History Form) https://sudan.iom.int/sites/g/files/tmzbdl1606/files/personalhistory-form-sudan.docx
Any application that does not comply with the above-mentioned instructions will be automatically
excluded from the process. Only shortlisted candidates will be contacted.
Posting Period
From 1 December 2024 to 8 December 2024.
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing,
training or other fee). IOM does not request any information related to bank accounts.
