FIN/HR ASSISTANT (Atbara) – MSF Spain
Job Description
| Organization | Medecins sans Frontieres Spain |
| Job Title | FIN/HR ASSISTANT |
| Location | River Nile – Atbara and Project Sites |
| Section/Unit | HR/FIN |
| Supervisor | FIN/HR Manager |
| Salary | 1189 USD |
| Closing Date | 16 Dec 2024 |
Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.
Duties and responsibilities:
- Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
- Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
- Prepare employment contracts in conformity with legal requirements including specific amendments when necessary, in order to ensure local labour and fiscal law compliance.
- Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
- Update Social security Tax office employee files in order to meet legal requirements and duties.
- Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
- Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
- Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
- Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
- Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
- Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
- Make all administrative information available to the staff (posting, meetings, etc.)
- Classify and prepare all accounting pieces as requested by the Administration Manager.
- File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
- Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.
MSF Section/Context Specific Accountabilities
- Ensure MoH Staff Incentive payment is processed in adherence to the incentive grid of the organization in a timely manner. Follow up with the activity managers to receive the attendance sheet and Rosters timely to ensure payments could be processed without delay.
- Follow up with the activity managers to get daily workers attendance sheets timely and process payments on time. Bring to the attention of Admin managers any irregularities observed in the verification and preparation of DW payments.
- Request necessary items needed for the upkeep of the GH and Office stationery materials in a timely manner. Follow up with the Logs to ensure delivery is made before the items run out.
- Ensure weekly accountancy reports and relevant supporting documents are shared with the Finance team in coordination. Work on the adjustment of the transactions based on ACMA’s feedback to ensure the accountancy is updated at all times.
- Supervise the domestic staff (Cleaners and Cook) and provide guidance, support and assistance in the best of performance of their delegated responsibilities.
- Support the supervisors in the preparation of Rosters to ensure the best utilization of the Human resource of the organization and fair distribution of working hours to the staff.
- Proper track of backup pools to ensure adequate and timely replacement of staff as need arises. Keep the Admin informed of the status of backup pools to anticipate needs and plan necessary actions to be emplaced.
Minimum Qualification, Skills and Experience Required:
| Education | Essential University bachelor’s degree in finance, business or administration related Degree. |
| Experience | Essential previous working experience of at least two years in relevant jobs. Desirable experience in MSF or other NGOs in developing countries. |
| Languages | Mission language and local language essential Arabic and English |
| Knowledge | Essential computer literacy (word, excel, internet) |
| Competencies | ResultsTeamworkFlexibilityCommitmentStress Management |
MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF. MSF OCBA is a people-focused humanitarian organization that offers a diverse, collaborative, and inclusive work environment. We believe this approach enhances our work and we are committed to equity in employment. We embrace diverse backgrounds of people working together to exhibit their passion in action for the social mission of MSF. All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.
How to apply
- CV, Copies of Certificates, National ID, Cover Letter, Labour card and Contact numbers
Interested candidates are requested to submit their application to the HAC Office in Aldamer, in sealed envelope mentioning (MSF Spain – application for FIN/HR ASSISTANT)
MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF. MSF OCBA is a people-focused humanitarian organization that offers a diverse, collaborative, and inclusive work environment. We believe this approach enhances our work and we are committed to equity in employment. We embrace diverse backgrounds of people working together to exhibit their passion in action for the social mission of MSF. All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.
Test and interview will be carried out in English.
Only short-listed candidates will be contacted.
Opening date : 09/12/2024 Closing date : 16/12/2024
