Senior Finance Officer (Port Sudan) – TGH

Job Description

Organization	Triangle Generation Humanitaire
Location	Port Sudan – Working for the mission
Salary	814 USD
Closing Date	19 Jan 2025

Responsibilities and related tasks

Under direct supervision of Finance Coordinator, and the Deputy Finance Coordinator, the Senior Finance officer duties include aspects of Finance and administration management of TGH mission.

1. Accounting &Finance Management
2. Accountancy and management of Cashbox for Port Sudan Support Office:

• Ensure the daily Management and secure of cash box, cash advances on a weekly basis in collaboration with Port Sudan Support Office;
• Ensure accurate book keeping to close the accountancy on weekly & monthly basis;
• Check and classify the entire financial document (invoices, bank reconciliation & cashbox inventories and related documents) are archived accordingly
• Request & Monitor & Follow and make sure that all the accounting documents, soft and hard, from the bases, are sent on time and report accordingly and are in conformity;
• Provide financial support and good accounting practices to mission bases as required (including temporary travel as required)

1. Accountancy and management of Cashbox for Mission:

• Ensure the management control of accounting documents and give the necessary recommendations to the field team on the proper presentation of financial documents
• Ensure timely payment of invoices, salaries, social insurance and income tax according to TGH financial policies at port Sudan level
• Ensure the preparation of bank documents needed for transfers in coordination with finance Coordinator;

1. Managing Transfers and payments requested by field offices form the Mission:

• Management of transfer request by Field offices.
• Make sure transfers are done on timely bases base on their cash request

1. General Administration:

• Ensure efficient archiving of all administrative and financial documents from the mission;
• Manage the good translation duties related to the bank (letter, statements etc.) do by the administrator;
• Ensure the control and the classification all invoices and their supported document for Mission on monthly basis (in coordination with the field coordinator, Log team, project managers etc.);
• Ensure the truthfulness of accountancy and manage according ;
• Ensure the follow up contracts, payment of rent and invoices for all TGH premises (in coordination with Log team);
• Manage the Purchase follow Up, collect, control all data related and ensure the payment of logistic and program invoices respecting TGH financial procedures and the cash management process
• Update TGH coordination with all changes in financial &economic situation in the Sudan.

1. Audit, Internal Control & Reporting: 

• Ensure the internal financial control (respects of TGH financial procedures and good use of the various tools);
• Prepare and classify invoices and purchase files and participate in any financial audit and assessment made by donors
• Prepare financial reports and follow-up of any donor’s financing contracts in link with the support coordinator;

1. Archiving System & Vouchers

• Responsible of Finance Port Sudan filing / Archiving system;
• Responsible for electronic and hardcopies archiving.
• Responsible of voucherization of the mission.
• Support any donor’s audit from a Finance point of view;
• Maintain good relationship with all stakeholders;

1. Capacity building

• Participate actively in the training courses recommended by TGH, and share new skills and knowledge with his/ her team or colleagues;
• Inform her/his supervisor about identified training needs and training opportunities on her/his job related issue;
• Co-operate in the supervision of partner organizations according to partnership agreements;

1. Other duties

• Perform other related duties as instructed by the Head of HR & Finance and Country Director;
• Regularly visit the bases for support, briefings and replacing staff if needed;
• Any other task/duty that is necessary for TGH activities;

Duties and responsibilities:

1. Knowledge, skills and personal features required

• BSc. Degree in relevant Field.
• 1-2 year of relevant experience in Finance.
• Fresh graduates with revenant 1 year internship in Finance department are encourage to apply.
• Spoken and written English and Arabic.
• Problem-solving skills.
• Ability to convey difficult and challenging information to managers.
• Ability to manage time and prioritize work.
• Computer skills (Word, Excel, Outlook, Internet)
• Excellent interpersonal skills
• Respectful, against any kind of discrimination
• Pro activity, sense of initiative
• Great reactivity and availability to any requests
• Personal features: Diplomat, moderate, honest, motivated, enthusiastic.

How to Apply

Interested candidates can apply through:

Federal HAC Labour Office Port Sudan’ (Hai Almatar)

TGH OFFICE PORT SUDAN (Daim Madena)

TGH Email address:[email protected]

Net Salary for This Position is 814 USD.

NOTE: This position is not entitled to TGH INPAT Status, no accommodation, no Monthly Allowances.

Opening date 6 January 2024 – 19 January 2025

Furthermore, this job description can be updated during the time of the contract according to program needs.

NB: Some parts of this job description could be modified according to the evolution of activities, and after the employee has been consulted.