Compliance Manager  (Port Sudan) – Action Against Hunger

Job Description

Based in	Sudan – Port Sudan – The Capital office
Title	Compliance Manager
Line manager	Finance Coordinator
Duration	12 Month
Salary	1650 USD (Gross)
Closing Date	05 Feb 2025

You’ll contribute to ending world hunger by …

The main objective of this position is to ensure within his/her function that AAH internal processes and activities are fully compliant with AAH Spain and its Donors’ rules and regulations as well with the local legislation through identifying non-compliance with the organization’s procedures and proposing corrective measures in whatever functional area these may be required.

Key activities in your role will include

Objective 1: To ensure compliance with Action against Hunger and donor procedures. 

• 1- To raise awareness on the importance of complying with regulations and procedures and disseminate a culture of compliance in the mission. 
• 2- To assume an active and proactive role in risk management and to act in advance in case of a possible risky event. 
• 3- To provide key compliance updates per donor contract to all departments 
• 4- To take an active role in projects Kick-off meetings and present a summary of donor guidelines related to the project and brief the team on any updates. 
• 5- To scrutinize supporting documentation and question the validity of information. 
• 6- Review correct implementation of HR, LOG, FIN, TEC archive procedures.

Objective 2: To manage and follow up external and internal audits 

• 1- Lead the audit process from contracting with the audit firm till receiving the final audit report. 
• 2- Ensure all the supporting documents are prepared and reviewed as per the request of external and internal auditors. 
• 3- Follow up on any missing/non eligible documents with the relevant department. 
• 4- Organizing the external auditors work on site (in AAH offices) and the hirings of audit firms. 
• 5- To support other departments by sharing and discussing internal compliance data and auditors’ findings and recommendation to improve the internal control. 
• 6- To follow up and ensure that audits and spotchecks findings and any donor’s recommendations are solved to avoid them in future audits. 
• 7- To ensure that complete, accurate, and timely audit information is reported to Mission Management and/or HQ compliance coordinator

Objective 3: To identify and prevent potential sources of corruption and fraud. 

• 1- To maintain a healthy level of professional skepticism in the mission. 
• 2- To further strengthen transparency and fraud/corruption prevention measures. 
• 3- To provide a more difficult environment to commit fraud by conducting periodically surprising visits to the bases to make sure that there is no over-riding of existing internal controls and procedures, and that the proper authorizations are in place. 
• 4- To perform periodic internal audits on a random base. The internal audit may include: – Check of payments and supporting documents – Surprising cash count – Activity implementation – Field visits 
• 5- Analyze and validate existing control measures used to prevent fraud and corruption schemes. Identify and propose new measures. 
• 6- To attend tender opening sessions from time to time to insure transparency and adherence to the procedures.

Objective 4: Follow up with the local partners reporting and compliance 

• 1- Review local partners supporting documents for the reported expenses on a monthly basis. 
• 2- Ensure that all the supporting documents provided are following AAH and donors’ regulations. 
• 3- Provide the feedback and recommendations on missing (not aligned) documents to the local partners. 
• 4- Follow up related audit findings and recommendations with the local partners and related departments in the mission

Objective 5: General Department Tasks 

• 1- Supervise the tasks of Archiving/Compliance Assistant in the department. 
• 2- Any other related tasks as assigned by the management. 
• 3- To provide advice and assistance to other departments when needed 

Do you meet the profile required criteria?

• University Graduate preferably in the area of Audit and Finance or any related field.
• Fluent English and Arabic (written and spoken)
• Knowledge of Microsoft Office
• Good Knowledge of donor rules and regulations (ECHO, UN, OFDA, SIDA.); knowledge of internal audit methodologies, Reporting skills;

Our remuneration package:

• Based in: Sudan – Port Sudan – The Capital office 
• Position length: 1 year (renewable based on Evalution) 
• Line manager: Finance Coordinator. 
• Salary: 1650 USD (Gross) 
• Annual Leave: 20 days/ year 
• Emotional care service at the service of the employee and family.

Notes:

• This is a national position for Sudanese only.
• Candidates may be contacted for other suitable positions within Action Against Hunger.
• Due to the high number of applications received, only potential applicants will be contacted.
• Women are more encouraged to apply for this job.