Pharmacy Storekeeper (Port Sudan) – MSF Spain

Médecins Sans Frontières (MSF) – Spain is an independent international medical humanitarian organization that delivers emergency aid in more than 60 countries to people affected by armed conflict, epidemics, natural or man-made disasters, or exclusion from healthcare.

Job Description

Organization	Medecins sans Frontieres Holland
Job Title	Pharmacy Storekeeper
Location	Red Sea State – Port Sudan
Section/Unit	Medical
Salary	820 USD
Supervisor	Pharmacy Supervisor / Pharmacy Manager
Closing Date	24/03/2025

Execute the pharmacy/medical warehouse storing activities in order to keep pharmacy stock above security level and following recommended conditions (temperature, humidity, etc.) under the supervision of the Medical Warehouse (for OCBA) or Pharmacy Supervisor, and in collaboration with the logistics team.

Duties and Responsibilities:

Accountabilities

• Supervising material ordered and dispatching in order to ensure rational use of the items.
• Receiving orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them, and storing materials in accordance with the system in place, in order to ensure continuous availability. It includes:
• Ensuring good storage conditions of all medical items in the pharmacy in accordance with pharmaceutical standards to ensure continuous availability.
• Ensuring correct fill-in entries or out movements on the stock cards.
• Carrying out or participating in regular inventories of PZU central stock including EPREP stock.
• Following up stock levels with regards to alarm thresholds, stock out, expiry dates, and drugs to expire in the following 6 months.
• In case deployed to the field, prepare orders of the different units (departments, wards, others), ensuring proper packaging, dispatching, and reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor. Informing the Pharmacy Supervisor as soon as stock reaches the alert limit.
• Controlling warehouse facilities to ensure materials are kept in good keeping condition and that includes:
• Monitoring temperature in the warehouse and ensuring that products requiring cold chain controlled are suitably stored and monitored. Prepared and transported appropriately according to MSF Cold Chain requirements.
• Ensuring cleanliness of premises (stock pharmacy) and ensuring vector-controlled measures are in place in close collaboration with the logistics department.
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately inform the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins, or theft in the warehouse.
• Ensuring that items to be quarantined (on-going quality alerts) or to be placed in quarantine zone (batch recalls, expired or damaged items) are removed from the stock and safely locked.
• Following up stock levels with regards to alarm thresholds, stock out, expiry dates, and drugs to expire in the following 6 months. Preparing reports and passing them on to the supervisor.

MSF Section/Context-Specific Accountabilities

Report missing material/ damage/ robber.

Inform the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse.                                                                                   ·

In case of any deployment to the field, management of the main project pharmacy includes:

• Ordering drugs for the facility, ensuring good levels of stock, and informing in a timely manner about the shortages and risks of shortages.
• Assisting the people in charge of preparing the weekly orders of the wards, to ensure proper use of the drugs and medical material and avoiding extra orders.
• Support implementation of appropriate quality controls and records in the field, to ensure good storage conditions (temperatures, humidity, and light exposure) and availability of drugs and medical material, according to MSF protocols, and national regulations in collaboration with the logistics department.
• Perform regular inventories in the project pharmacy and in the wards, including investigations for discrepancies. Ensure a proper archiving system in the pharmacy department.

Training MoH staff working in the Pharmacy includes:

• Teaching new employees how to process inventories, prepare requests, quality insurance instauration, label medications, etc.
• Supporting the MoH counterparts in their responsibilities regarding monitoring of drug consumption, stock management, and preparing/receiving orders.
• Flexibility to support our supported facilities like River Nile (Atbara), White Nile (Kosti), Kashafa, Tendelt,i etc.
• Flexibility to work in central pharmacy warehouse, project pharmacy, and PHCC pharmacy.

Qualification, Skills, and Experience Required:

Education	Essential, secondary school. Desirable, medical related studies as well as pharmacy.
Experience	Essential previous experience of at least 2 years in similar or relevant positions, Essential previous experience in MSF or other NGOs in developing countries.
Languages	Essential: Must be fully Fluent in writing and Speaking English and Arabic
Competences	Results and Quality Orientation Teamwork and Cooperation Behavioural Flexibility Commitment to MSF Principles Stress Management
Knowledge	Essential computer literacy (word, excel)

How to Apply

Interested candidates are requested to send their application in English language and include.

• Complete CV in English and copies of all certificates and Diplomas (Experience Certificates and Education certificates) (including Motivation letter).
• Proof of registration with relevant bodies.
• Sudanese National ID/Passport.
• Application in English should be submitted in a sealed envelope mentioning, MSF Spain/Application for the post of Pharmacy Storekeeper to MSF-Spain Office, House No. 113, Block No 4, Airport Area, Port Sudan.
• Qualified women are encouraged to apply.

Test and interview will be carried out in English and with physical attendance in Port Sudan

Only short-listed candidates will be contacted.

We thank you for your interest in working with MSF and for applying for this position.