Fin/ Hr Assistant (Khartoum) – MSF Belgium

Job Description

Organization	Medecins sans Frontieres Belgium
Job Title	Fin/ Hr Assistant
Location	Khartoum
Section/Unit	HR, Finance, Administration
No. of Post	1
Salary	Level 6/ 1189.34 USD Basic Salary Per Month
Supervisor	FIN/HR Manager
Closing Date	03 June 2025

Execute administrative tasks and follow up on project accountancy, according to the administration manager’s instructions and MSF procedures, to ensure legal compliance and maintain strict control over monetary resources.

Duties and Responsibilities:

• Execute administrative and legal-related tasks, under the supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance, and on-time payments. 
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability. 
• Prepare employment contracts in conformity with legal requirements, including specific amendments when necessary in order to ensure local labour and fiscal law compliance. 
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management. 
• Update Social Security & Tax Office employee files in order to meet legal requirements and duties. 
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll. 
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests. 
• Follow up on all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative. 
• Assist the administration manager in the provision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. 
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity. 
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation. 
• Make all administrative information available to the staff (posting, meetings, etc.) 
• Classify and prepare all accounting pieces as requested by the Administration Manager. 
• File the accounting documents and enter the accounting pieces in the accounting software, with the support of the Administration Manager and/or the Accounting Manager (ACMA). 
• Support the Administration Manager in translating documents into a local language. Assists the Administration Manager in meetings upon request. 

Minimum Qualification, Skills, and Experience Required:

Education	A desirable finance, business, or administration-related diploma.
Experience	Essential previous working experience of at least two years in relevant jobs. Desirable experience in MSF or other NGOs in developing countries.
Languages	Mission language essential; local language desirable
Competencies	Results and Quality Orientation L2Teamwork and Cooperation L2Behavioural Flexibility L2to MSF Principles L2Stress Management L3

How to Apply

Interested candidates are requested to send their applications with documents (Updated CV, Educational certificates, work experience certificates, previous employers’ references, and a copy of their national ID) to:

Via hand delivery of the application through HAC, Umdurman, or Basahir Teaching Hospital 

  NOTE:            Please note that MSF will only accept applications and CVs submitted in the English language. Only shortlisted candidates will be called.