Pharmacy Supervisor (Karari) – MSF Swizerland

Job Description

Organization	Medecins sans Frontières
Job Title	Pharmacy Supervisor
Location	Currently based in Karari locality, with potential work placements throughout Khartoum State (particularly Sharg Al Nil)
Section/Unit	Medical & Paramedical
No. of Post	1
Supervisor	PMR – Project Medical Referent
Closing Date	13/07/2025

MSF-Swiss is seeking to employ 1 (one) qualified candidate in the Khartoum Project for the position of Pharmacy Supervisor. Interested applicants may find the detailed job description of this position below.

Main Purpose of the position:

Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability.

Duties and Responsibilities:

• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department. 
• Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock. 
• Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints. 
• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression 
• Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks, and using cold chain when needed. Monitoring and analysing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs. 
• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities. 
• Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability. 
• Assisting in training of nursing staff regarding dispensing of drugs and their side effects
• Monitor stock levels, ensure buffer stocks during peak season (rainy season) and nutrition lean season
• Organize emergency pre-positioning for sites with remote access 
• Support health facilities in rational drug dispensing, especially for:
  • SAM with complications (ITFCs)
  • Rehydration protocols in CTUs
  • Supplementation
• Forecast needs for upcoming project scale-up 

Collaborate with Medical Activity Manager for case surge planning and kit consumption forecasting

Minimum Qualification, Skills, and Experience Required:

Education: Degree in pharmacy management

Experience: At least 1 year certified work experience as a pharmacy manager, NGO experience desirable

Language: Fluent Arabic and English are essential

Knowledge: 

• Essential computer literacy (word, excel and internet)

All applications should at the minimum include:

• Accurate contact information (candidate’s primary and secondary phone number)
• Copy of the National identification document (National Number/national ID/Passport)
• Cover letter detailing your motivation for this specific position
• Complete CV, detailing the applicant’s education, professional experience
• Copies of relevant diplomas and certificates mentioned in the CV
• Contact information of previous employer(s) and other references

!!! Please note that your application will only be considered if you have filled in this application’s Google Form and uploaded all the required documents through the survey !!!