Procurement & Logistics Associate (Khartoum) – IOM
Job Description
| Organization | International Organization for Migration |
| Job Title | Procurement & Logistics Associate |
| Location | Khartoum |
| Classification | G5 |
| Type of Appointment | Special Short-term graded contract, 3 months with possibility of extensionof extension |
| Estimated Start Date | As soon as possible |
| Closing Date | August 28, 2025 |
Established in 1951, IOM is the leading inter-governmental organization in the field of migration
and works closely with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing
services and advice to governments and migrants
IOM is committed to a diverse and inclusive environment. Internal and external candidates are
eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered
as first-tier candidates.
Context:
Working under the overall supervision of Supply Chain Officer; and the direct supervision of the
National Supply Chain Officer, the incumbent will be responsible for carrying out procurement and
logistics functions in accordance with IOM’s regulations, rules and procedures. In particular, s/he
is responsible for
Core Functions / Responsibilities:
1- Assist the National Procurement & Logistics Officer with implementation and monitoring
aspects related to procurement and logistical needs to support IOM’s humanitarian activities in Sudan as well as in IOM sub-offices.
2- Coordinate and organize and maintain systems/procedures for procurement, supply and transport, documentation, storage and warehousing ,equipment up grading ,etc.
3- Contribute to the preparation and implementation of permanent instructions for procurement, warehouse operations and asset administration that are compliant with IOM’s general instructions, policies and procedures.
4- Ensure proper procurement filing systems are in place.
5- Assist in providing response capacity to the operational demands of IOM Sudan.
6- Post Purchase Requisitions/Purchase Orders into PRISM accurately and in a timely manner to ensure that all procurement requests are captured in the system and commitments for various procuring projects are recorded.
7- Apply for and follow up all duty/VAT exemption applications for procured goods/services. Prepares the letters addressed to the government authorities involved in customs issues
8- Prepare payment requests and follow up with the Finance Unit to ensure that suppliers’ accounts are settled on time.
9- Ensure that all programme assets in Sudan are sufficiently insured at all times through a reputable Insurance Company under the best terms and conditions. Follow up on any claims that may arise.
10- Ensure that Mission Inventory List and Tracking System of all programme assets in IOM Sudan and its Sub-Offices and sets up/streamline procedures to manage and safeguard all programme assets/supplies in Sudan. Take care of disposal of assets according to
IOM procedures.
11- Perform any other duties as assigned by direct supervisors
Required Qualifications and Experience
Education
University Degree in Business Administration or a Higher Diploma in Procurement or an
equivalent combination of training and experience.
Experience
Minimum five (5) years relevant experience in a similar position, with specific focus on
local/international procurement, clearing & forwarding, VAT, GoY laws and regulations, fleet
management, insurance and inventory/stock/supplies management.
Skills
- Fluency in English and Arabic. Ability to pay close attention to details and work with
minimal supervision. - Excellent computer skills especially MS Office and SAP.
- Excellent communication and negotiation skills, strong interpersonal skills; Ability to
work effectively and harmoniously within a team
Languages
- Fluency in English and Arabic is required (oral and written).
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed
during the selection process
Values All IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural
differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly
treated.
Core Competencies – behavioral indicators level 2
- Teamwork: develops and promotes effective collaboration within and across units to
achieve shared goals and optimize results. - Delivering results produces and delivers quality results in a service-oriented and
timely manner; is action oriented and committed to achieving agreed outcomes. - Managing and sharing knowledge continuously seeks to learn, share knowledge and
innovate. - Accountability: takes ownership of achieving the Organization’s priorities and
assumes responsibility for own action and delegated work. - Communication: encourages and contributes to clear and open communication;
explains complex matters in an informative, inspiring and motivational way.
Other
- Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation. - Only candidates residing in either the duty station or from a location in a neighboring
province that is within commuting distance of the duty station will be considered. - Accommodation is not provided.
- This position is open to ONLY Sudanese nationals.
- Vacancy close at 23:59 local time Khartoum, Sudan on the respective closing date. No
late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications via email referencing subject as
“SVN 32 2025 Procurement & Logistics Associate- G5- Khartoum, Sudan”
Kindly send the following document to: [email protected]
- Cover Letter
- CV
- PHF (Personal History Form)
https://sudan.iom.int/sites/g/files/tmzbdl1606/files/personal-history-formsudan.docx
Any application that does not comply with the above-mentioned instructions will be
automatically excluded from the process. Only shortlisted candidates will be contacted.
Posting Period
From 18 Aug 2025 to 28 Aug 2025.
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank accounts.
