SUPPLY ACTIVITY SUPERVISOR (Khartoum) – MSF France
Job Description
| Organization | Medecins sans Frontieres France |
| Job Title | SUPPLY ACTIVITY SUPERVISOR |
| Location | Khartoum,Khartoum South-Turkish Hospital |
| Section/Unit | Logistics & Supply |
| Supervises | Purchasing Officer,Storekeeper |
| Gross Salary | 1,450 USD |
| No. of Post | 1 |
| Grade Level | 6 |
| Duration | 12 Months |
| Closing Date | 26 Oct 2025 |
Planning and supervising the execution of supply activities in the project for one or more areas of the supply programme (Warehouse, Procurement, Transport and Customs, etc.) according to MSF protocols and standards in order to ensure the optimal functioning of the mission
Duties and responsibilities:
- Planning, coordinating, supervising and monitoring on a day-to-day basis the implementation of the supply activities in the project as specified by the line manager, ensuring compliance to MSF standards, protocols and procedures. Including the following tasks:
- Order management: Responsible for the supply administration, the correct filing and archiving of supply database and the efficient processing and follow up of orders and requests
- Procurement: Responsible for purchase management, in particular the follow up of purchases, preparation, together with the Logistics Manager, market assessments, contracts and supplier evaluations and communication with local suppliers for the status of purchase orders, claims and complaints
- Transport and Customs: Ensuring the clearing and the transport of medical and non-medical goods of the mission and provide info on timelines regarding administrative procedures concerning, import, customs clearance, etc.
- Stock management: Controlling quality and costs and the physical state of orders and determines the quantities of products to buy (volume) taking into account the demand and needs of the mission, the availability forecasts, delivery timelines, budget and other relevant factors and monitors stock levels related to monthly consumption figure, expiry dates, excess drugs and possible shortage in the capital
- Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
- Coordinating and leading the team under his/her responsibility including the definition of each person’s tasks (daily supervision and checking the quality of their work), drawing up working schedule
- Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
Order management: responsible for the treatment of internal request (IR) of the project, including being focal point/communication with requester, the recording on the monitoring tool and delivering the requester in the best lead-time.
Procurement: responsible for all purchase requested and relationship with suppliers, including the respect of validation process and keeping an updated market assessment of Khartoum/Omdurman.
Stock management: responsible for items stored and replenishment order to ensure no shortage, including the recording on the monitoring tool, reception from Coordination/Suppliers and dispatch to requester.
Team management: line manager of Purchasing Officer and Storekeepers, including one-on-one meeting, defining objectives and doing the performance evaluation.
Any other tasks delegated by the line manager.
Minimum Qualification, Skills and Experience Required:
Education : University Degree in supply chain, Business Administration or any equivalent related to supply chain Management
Experiences : Desirable 1-2 years in MSF Logistics Department. Essential previous experience in supply chain activities related jobs
Language : Essential mission language (English). Essential local language
Knowledge : Computer literacy, including Excel skills.
Competencies :
- Results and Quality Orientation L2
- Teamwork and Cooperation L2
- Behaviorism Flexibility L2
- to MSF Principles L2
- Stress Management L3
Application should be submitted before or on 26th October 2025 through Below Link
Only short-listed candidates will be contacted
