Admin and Transit Specialist (Port Sudan / Khartoum) – MSF Belgium
Job Description
| Organization | Medecins sans Frontieres Belgium |
| Job Title | Admin and Transit Specialist |
| Location | Port Sudan / Khartoum |
| Section/Unit | HR & FIN |
| No. of Post | 1 |
| Grade Level | level 8 |
| Duration | 6 Months with 3 months trial period |
| Supervisor | HR Coordinator |
| Closing Date | 27 Nov 2025 |
Administrative specialist responsible for the management of staff movements and associated processes according to MSF’s standards and procedures and the local legislation in order to ensure the smooth running of MSF’s activities
Duties and responsibilities:
Accountabilities
- In conjunction with headquarters, managing visas, plane tickets and associated required processes for the arrival and departure of international staff from the country
- Coordinating the movements of staff (local and international) and related administrative formalities (passports, visas, per diems) with the projects and headquarters
- Ensuring contact with external partners to stay informed on policies and procedures related to movements, entry/work regulations (immigration, UN, airline companies…)
- Being responsible for all administrative tasks required for personnel transiting through the capital (incl. transportation, briefings, financial matters and lodging)
- Ensuring the update of movement-related tools and Mission contact information and their regular distribution (incl. movement lists and evacuation/lists).
- Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility (administrative assistants, housekeeping staff)in order to im-prove people capabilities and to ensure both the sizing and the amount of knowledge required
- Being in charge of the preparation of per diems, modes of telecommunication, and housing/rooming assignments ensuring proper management of guesthouses (furniture, cleaning, food)
- Being responsible for the filing of administrative documents according to MSF standards and local legislation.Sending required documentation to HQ in a timely manner.
Minimum Qualification, Skills and Experience Required:
| Education | Bachelor’s degree |
| Experience | At least one year of experience in administration management in the related field, Desirable Similar previous experience with MSF or other INGOs. |
| Languages | English and Arabic Essential. |
| Knowledge | Essential computer literacy (Word, Excel, internet) |
| Competencies | Results and Quality Orientation L2 Teamwork and Cooperation L2 Behavioral Flexibility L2 Commitment to MSF Principles L2 Stress Management L3 |
Application Requirements:
Interested candidates are requested to send the applications with documents; (Updated CV, Educational certificates, work experience certificates, previous employers’ references and copy of their national ID) to:
Via hand delivery of the application through Labour Office, Port Sudan or MSF Belgium office in Port Sudan House #12/19, Block#5Z, South, Transit Area, Port Sudan – Red Sea State, Sudan.
NOTE: Please note that MSF will Only accept applications and CVs submitted in the English language. Only shortlisted candidates will be contacted.
Opening date: 12 NOV 2025 Closing date: 27 NOV 2025
