DEPUTY SUPPLY COORDINATOR (Port Sudan) – MSF Holland
Job Description
| Organization | Medecins sans Frontieres Holland |
| Job Title | DEPUTY SUPPLY COORDINATOR |
| Location | Port Sudan |
| Section/Unit | Logistics and Supply |
| No. of Post | 1 |
| Grade Level | Level 12/ USD 3,322 |
| Duration | 12 months |
| Supervisor | Logistics Coordinator |
| Closing Date | 04 Dec 2025 |
Supporting the Logistics Coordinator or the Supply Chain Coordinator through delegated tasks and responsibilities, replacing him/her in his/her absence in coordinating the supply chain activities in the mission and participating and collaborating in the implementation of strategies and support to the field in accordance with MSF protocols, standards and procedures in order to enable the development of the mission and optimize the impact of the medical projects.
Duties and responsibilities:
- Participating actively in the definition and monitoring of annual project planning and budgets and the Emergency Preparation Plan, defining strategies and advising the Logistics Coordinator or Supply Chain Coordinator in the translation of the identified needs into objectives, priorities and resources needed for intervention
- Defining, monitoring, evaluating and ensuring the implementation of the strategies and overall supply activities in the mission, making adjustments where needed, according to MSF standards, protocols and procedures. This includes guaranteeing of the following:
- An efficient supply administration and provision of adapted tools to support the different supply activities
- Standardisation of warehouse management focusing on medical stocks and the interactions with the distribution points. (in case of integration of medical stock under Supply)
- Stability of supply activities within regular and emergency intervention of the concerned projects and manages field visits on regular basis to offer a permanent support to the direct and indirect supply stakeholders
- Validation of the use of the supply related third parties (suppliers, transport companies, freight forwarders,) proposed by the procurement officers, transport manager, together with the technical referents when needed
- Planning, supervising and implementing, in close coordination with the HR Coordinator, the associated processes (recruitment, training, briefing/debriefing, performance evaluation, detection of potential, development and internal communication) of the staff under his/her responsibility in order to ensure both the sizing and amount of knowledge required
- Ensuring technical support to his/her team as well as to all other teams in the mission
- Representing MSF in meetings with Authorities and other NGOs at the request of the Logistics Coordinator or Supply Chain Coordinator
- Performing tasks delegated by the Logistics Coordinator or Supply Chain Coordinator, as specified in his/her job description.
- Strategic Planning and Emergency Preparedness
- Participate actively in defining and monitoring annual project planning, budgets, and the Emergency Preparation Plan.
- Advise CMT on translating operational needs into objectives, priorities and resources.
- Ensure supply chain strategies are adapted to the volatile humanitarian context of East Sudan (conflict, displacement, epidemics, seasonal flooding).
- Supply Chain Management
- Define, monitor, and evaluate supply chain strategies, ensuring compliance with MSF standards and protocols.
- Guarantee efficient procurement administration and provide adapted tools to support supply activities.
- Standardize warehouse management, with emphasis on medical stocks and coordination with distribution points.
- Ensure stability of supply activities during both regular operations and emergency interventions.
- Operational Oversight
- Conduct regular field visits to support projects and troubleshoot operational bottlenecks.
- Validate suppliers, transport companies, clearing agents, and freight forwarders proposed by procurement team, ensuring compliance with ethical and technical standards.
- Ensure continuity of supply pipelines despite insecurity, bureaucratic restrictions, or infrastructure challenges.
- Prepare regular reports, analyze key performance indicators and supply chain risks.
- Human Resource Management
- In close coordination with the HR Coordinator, oversee recruitment, training, breifing/debriefing, and performance evaluation of staff.
- Identify potential talent, foster professional development, and ensure effective internal communication.
- Strengthen local capacity through training and mentoring, ensuring staff can operate independently under volatile conditions.
- Coordination and Reporting
- Represent MSF in coordination forums with UN agencies, INGOs, and local authorities, ensuring supply chain alignment in a crowded humanitarian space.
- Advocate for humanitarian access and logistical facilitation with authorities to reduce bureaucratic delays.
- Actively participate in drafting and revising Mission MoUs and SLAs with APU to ensure operational clarity and alignment
- Risk and Compliance Management
- Identify and mitigate risks of corruption, fraud, or diversion of humanitarian supplies in fragile governance environments.
- Uphold accountability to affected populations by ensuring supplies reach intended beneficiaries despite operational challenges.
Minimum Qualification, Skills and Experience Required:
Education: Essential degree and specialization in Logistics/Supply Chain.
Experience: Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures.
Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipments and kits in accordance to the nature of the project).
Languages: English language essential; Arabic language desirable.
Knowledge: Computer literacy
Competencies (Generic):
- Strategic Vision L2
- Leadership L2
- People Management and Development L3
- Service Orientation L3
- Teamwork and Cooperation L4
How to apply
Interested candidates are requested to send their CV & copy of educational and experience certificates directly to MSF- Holland- Port Sudan- Almatar Area- Squire 5, House# 36
