SUPERVISOR MEDICAL DATA ENTRY (Port Sudan) – MSF Swizerland

Job Description

Organization	Medecins sans Frontieres Swizerland
Job Title	SUPERVISOR MEDICAL DATA ENTRY
Section/Unit	Medical
Grade Level	6
Salary	1450 USD
Supervisor	Mission Epidemiologist
No. of Post	1
Duty Station	Port Sudan
Duration	6 months
Closing Date	05 Jan 2026

Medecins Sans Frontieres (MSF) Switzerland is an international non-governmental organization working in the field of medical care in Sudan. We are looking for a qualified candidate to fill in the position of: SUPERVISOR MEDICAL DATA ENTRY

• Ensure completion of all activities related to medical data entry and data management into the mission database. Supervise, organise and plan the activity of Data Entry
• officers/operators, as well as identify their training needs in order to provide a good service support and reliability of the data collected.

Duties and responsibilities:

• Supervise, organize and plan the activity of Data Entry officers to have a reliable record of medical activity performed, as well as identify their training/technical support needs in order to provide a good service support and reliability of the data collected.
• Ensure collation and entry of all data identified by project managers for collection (e.g. morbidity, mortality, surveillance of diseases of epidemics, nutrition, psychological and women’s health, etc.) into the appropriate data management system(eg,DHIS2) while ensuring quality of data.
• Do quality control data officers’ performance on regular basis Know and ensure proper use of software used for recording (i.e. Fuchia, Epi Info, etc.).
• Ensure accuracy of the medical data entered into the mission’s database on a regular basis, according to MSF protocols and carry out regular back-ups.
• Provide technical support to data entry officers/operators in project sites and give response to their training needs.
• Provide regular statistical reports for the medical team as well as informing the superior of any missing information, major changes or big differences in data.

Background:

• Ensure completion of all activities related to medical data entry and data management into the mission database(DHIS2 ). Supervise, organize and plan the activity of Data Entry officers/operators, as well as identify their training needs and with supervisor ,provide a good service support and reliability of the data collected.

Duties and responsibilities:

Leadership and coaching through: –

Supervise, organize and plan the activity of Data Entry officers to have a reliable record of medical activity performed, by managing the flow of medical information from collection to encoding

Data collection and entry:

Ensure collation and entry of all data identified by project managers for collection (e.g. morbidity, mortality, surveillance of diseases of epidemics, nutrition, psychological and women’s health, etc) into the appropriate data management system while ensuring quality of data.

Data Quality control:

Ensure the data is accurate and reliable Check data completeness and accuracy on DHIS2 system and any data type.

e (Check data completeness and accuracy on DHIS2 system and any data type) Check data completeness and accuracy on DHIS2 system and any data type according to MSF protocols.

Do quality control on data officers’ performance on regular basis.

Know and ensure proper use of software used for recording (i.e. Fuchia, Epi Info, etc.).

Ensure accuracy of the medical data entered the mission’s database on a regular basis, according to MSF protocols and carry out regular back-ups.

Data base security Maintenance:

Ensuring security and confidentiality of patient data and preform regular reliable back ups of the mission data base to prevent loss of patients data

Capacity building for the data officers:

Provide technical support to data entry officers/operators in project sites and give response to their training needs, in collaboration with supervisor.

MSF Section/Context Specific Accountabilities:

1. Develop and maintain data entry protocols and guidelines to ensure uniformity and consistency across all project sites, ensuring that data collection methods align with MSF standards and objectives.
2. In collaboration with Direct supervisor ,Coordinate with the HMIS Team to ensure that data management systems are functioning optimally, including troubleshooting any technical issues faced by data Managers/supervisors at various health facilities levels and services.
3. Monitor and evaluate the timeliness of data collection and reporting from different locations, identifying any delays or gaps, and taking corrective actions where necessary.
4. Lead regular training sessions and workshops for data entry staff on topics such as data integrity, security code, and the proper usage of medical data software/HMIS to continuously improve the quality of data entry.

Minimum Qualification, Skills and Experience Required:

Education	Essential proven computer literacy, secondary education or qualifications either in administration, data entry or in statistics. Degree in Information and Technology (IT) desirable.
Experience	Essential working experience of at least one year with MSF.
Languages	Mission working language and local languages essential.
Knowledge	Essential knowledge of use of computer including processing of documents (Word, Excel). Desirable knowledge on medical statistics data bases.
Competences	Results, teamwork, commitment, flexibility, service

ACKNOWLEDGMENT: 

The tasks and responsibilities mentioned in this job profile are not exhaustive and other tasks or accountabilities can be required temporarily by the line manager and/or the functional manager according to the needs of the mission without a new job profile. This document can be modified over time according to changes in the organization, the mission and/or the project. The changes will be formalized in a new job profile. The job profile is an integral part of the contract.

Applications must include the below document:

• Complete CV in English
• Updated contact details (candidate’s phone number and a backup phone number)
• Sudanese National ID.
• Copy of certificates of experience and qualification

“At MSF Switzerland, we are committed to an inclusive culture that supports and amplifies the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas, and experiences work together to advance MSF’s social mission and create better outcomes for our patients and the communities we work with. 

We understand that some people may hesitate to apply for employment if they don’t meet all listed job requirements. Research shows that this is especially true for women. If you believe your profile is a good match for this position, we invite you to apply even if you don’t fulfill every listed qualification. 

We encourage applications from individuals of all genders, ages, ethnicities, backgrounds, religions, beliefs, ability status, and all other diversity characteristics. 

MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment.”

How to apply

Please drop your application to the Labour office, MSF Switzerland Office at Port Sudan, square 16, house no.6. Application after 05th January 2026 will not be considered. Only short-listed candidates will be contacted.