FINANCE COORDINATOR ASSISTANT(PORT SUDAN / KHARTOUM) – MSF Spain
Job Description:
| Organization | Medecins sans Frontieres Spain |
| Job Title | FINANCE COORDINATOR ASSISTANT |
| Location | PORT SUDAN / KHARTOUM |
| Section/Unit | HR & FIN |
| No. of Post | 1 |
| Grade Level | 7 |
| SALARY | 1595$ |
| Duration | 6 MONTHS WITH POSSIBILITY TO EXTEND |
| Supervisor | FINANCE COORDINATOR |
| Closing Date | 14 March 2026 |
Background:
We are seeking detail-oriented finance professionals who will support the coordination and implementation of mission financial activities, ensuring accurate accounting, secure treasury management, and compliant payment processes in line with MSF standards to maintain transparency, accountability, and operational continuity.
As the Finance Coordinator Assistant, you will support the coordination of accounting and treasury activities at capital level. With attention to detail and adherence to MSF protocols, you will manage non-cash payments, bank reconciliations, regulatory follow-up, and financial record maintenance, compliance monitoring, and treasury tracking to ensure sound financial governance.
Duties and responsibilities:
- Supporting the Finance Coordinator with delegated tasks to ensure proper management in the mission (budget, accounting, treasury, reporting, donors, auditing procedures, legal financial obligations, etc.) including the translation of documents and assisting in meetings upon request.
- Keeping updated on local laws and regulations and informing the FinCo of any changes or misalignment with the practices in place. Ensuring respect and strict compliance to MSF standards (chart of accounts, quality of documents, guidelines, expense validation procedures, cash security rules, etc.)
- Carrying out delegated accounting tasks and activities for capital, ensuring confidentiality on all finance issues related to MSF as well as the strict control of all expenditures and the reliability of statements and documentation.
- Processing payments, ensuring that receipts and supporting documents meet the necessary quality standards.
- Filling and/or scanning hard copies of documents, entering information in the accounting software and performing monthly closing procedures for the journals under his/her responsibility.
- Following up on rental/service contracts and insurances dates and informing the FinCo on time to organize payments and renewals.
- When requested, replacing other members of the Accounting Manager or Finance Assistant.
Treasury management:
- Prepare and process non-cash payments in a timely manner, ensuring all supporting documentation meets required quality standards and has the required approvals before processing.
- Maintain and regularly update the non-cash payment tracking sheet to ensure accurate monitoring and reporting.
- Reconcile monthly non-cash payment records with statement and follow up on any discrepancies.
- Liaise with banks and others to follow up payment-related issues, including delays or discrepancies.
- Update bank signatory for all accounts whenever there are changes.
- Share monthly exchange rates with relevant departments in a timely and accurate manner.
- Follow up with and update the Finance Coordinator on any changes to bank policies, procedures, or requirements.
Accountancy:
- Perform accounting tasks, including posting bank transactions in FFC.
- Prepare monthly bank reconciliations, ensuring accuracy and timely submission.
- Ensure proper filing and maintenance of accounting documents, both physically and electronically.
- Support the Accounting Manager (ACMA) during the monthly accounting closure, as required.
Others:
- Follow up on long-term service and rental contracts and inform the Finance Coordinator in a timely manner to ensure payments and renewals are properly arranged.
- Maintain mission Tax, Social Insurance, and Zakat files ensuring proper documentation, timely follow-up, and adherence to required remittances and compliance deadlines.
- Participate in briefings of new finance team members, as required.
- Undertake other tasks assigned by the Finance Coordinator, including covering duties during colleagues’ absences, supporting projects during staff gaps, and assisting with the opening of new projects & others.
Minimum Qualification, Skills and Experience Required:
- Essential finance, business or administration related diploma.
- Essential previous working experience of at 2-3 years in relevant jobs.
- Desirable experience in MSF or other NGOs in developing countries.
- Training in financial management, treasury management, or audit procedures.
- Strong knowledge of accounting principles and financial controls.
- Proficiency in financial software systems and MS Excel (advanced level preferred).
- Experience managing statutory compliance (tax, social insurance, regulatory filings).
- Experience coordinating with banks and external financial institutions.
- Essential B2 English and Arabic Level.
- Computer literacy (word, excel and internet, Share Point).
Competencies:
- Results and Quality Orientation L2
- Teamwork and Cooperation L2
- Behavioural Flexibility L2
- Commitment to MSF Principles L2
- Stress Management L3
How to apply :
Interested candidates are requested to submit their application Online through the following Google forms link:
Application Link: https://forms.gle/FshKFCV9dZf7okQq5
Applications must be submitted in English Language including:
- Complete CV in English and copies of all certificates Including (Bachelor degree, experience certificates, relevant training certificates and education certificates, including cover letter).
- Sudanese National ID/Passport.
Please note that Applications submitted through any other channel incomplete applications or applications that do not meet the specified criteria will not be considered in the recruitment process.
Your application will be reviewed only after this form is fully completed and all required documents are uploaded.
Applications submitted through any other channel, or without the full set of documents in each mentioned upload section, will not be processed or considered.
Only applicants selected for the shortlist will be contacted.
All information provided will be handled with strict confidentiality.
Test and interview will be carried out in English.
Only short-listed candidates will be contacted.
Administrative conditions:
- This job profile can be adapted and/or changed according to the evolution of the activities, evolution of the Mission and the program needs.
- The general conditions are detailed in the staff regulations, work contract and health policy.
Confidentiality is the basis for a trustful relationship between patient and health staff. It concerns the provision of privacy as well as the handling of individual personal/ medical information according to medical ethics.Confidentiality is required and demanded at any time, violation of this will result in immediate administrative action!
YOU ARE PART OF MEDECINS SANS FRONTIERES:
You are expected to treat all the persons you get involved with (beneficiaries, villagers, etc… respectfully without regard of their political or ethnical background. Do not speak about your political opinions and take the time to explain to as many people as possible about MSF mission and about our work in Sudan.
MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF.
MSF OCBA is a people-focused humanitarian organization that offers a diverse, collaborative, and inclusive work environment. We believe this approach enhances our work and we are committed to equity in employment. We embrace diverse backgrounds of people working together to exhibit their passion in action for the social mission of MSF. All applications will be treated with the strictest confidence.
MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.
