Office and Facility Assistant (Madani, AL Gazira) – CRS

Job Description

Organization	Catholic Relief Services
Job Title:	Office and Facility Assistant
No. of Post:	1
Duty Station	(Madani, AL Gazira)
Closing Date:	30 April 2026

About CRS

CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion, or nationality. CRS’s relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding. We welcome people of all faiths and Secular traditions who share our values and our commitment to serving those in need. 

Job Summary: 

The Facility Assistant will be responsible for supporting the day-to-day operations and maintenance of the World Bank-funded Sudan Community Resilience project’s office. This includes overseeing office facility needs, coordinating repairs, and ensuring a safe, clean, and functional work environment. The Facility Assistant reports directly to the Senior Administrative Officer and works closely with service providers to maintain office infrastructure and premises.

Roles and Key Responsibilities: 

• Support day-to-day office operations by maintaining a safe, clean, and functional office and guesthouse environment, in line with organizational standards.
• Oversee office and grounds cleanliness, janitorial services, and waste management; prepare and follow up on monthly and quarterly cleaning schedules.
• Monitor and coordinate repairs and maintenance for plumbing, electrical, and structural issues; carry out minor repairs or liaise with contractors as needed.
• Supervise cleaners and ensure the cleanliness of office spaces, common areas, and the proper functioning of security doors and shared facilities.
• Ensure availability and servicing of basic office utilities, including drinking water, shared printers, and office supplies; maintain inventory and monitor usage.
• Maintain the office tender box register, asset tagging and barcoding, and support monthly physical inventory and asset tracking exercises.
• Keep accurate records of all repairs, preventive maintenance actions, and follow-ups with contractors, providing regular updates to the supervisor.
• Support reception duties by welcoming visitors, handling incoming calls, and directing inquiries appropriately.
• Any other duties may be assigned by the supervisor to meet the needs of the unit and operations department as and when needed.

Qualification, Skills, and Experience Required:

• Bachelor’s in administration or related field; A diploma in a related field may be accepted with a minimum of 4-5years of relevant experience in office administration or facilities support.
• Minimum of 3 years’ experience in facilities or office administration, preferably with an NGO or development project.
• Experience coordinating with vendors and managing maintenance contracts.
• Basic knowledge of building systems and maintenance needs.
• Strong interpersonal and organizational skills.

Required Languages – Fluency in Arabic, working knowledge of English.

Travel – Minimal travel within the state, as required for facility-related tasks up to 10%.

Knowledge, Skills, and Abilities (SKAs) 

• Demonstrates good oral and communication skills. 
• Good organizational skills and ability to lead and plan effectively. 
• Good Interpersonal relations skills. 
• Basic computer skills. 
• Self-motivated person able to work with minimum supervision. 
• Ability to safeguard the confidentiality of information. 
• Good analytical and problem-solving skills (resolving problems or recommending solutions to the supervisor). 
• Ability to plan, organize, and prioritize work. 

How To Apply:

If interested, please submit cover letter, resume and copies of your education and work certificates to Sudan Job and Labor Office Madani. Ensure that your cover letter or resume has a phone number where you can be reached.