Job Description:
| Organization | Médecins Sans Frontières Spain |
| Job Title | SUPERVISOR MEDICAL DATA ENTRY |
| Location | WHITE NILE STATE – KOSTI |
| Section/Unit | MEDICAL & PARAMEDICAL |
| No. of Post | 1 |
| Grade Level | 6 |
| SALARY | 1450 USD |
| Supervisor | PROJECT MEDICAL REFERENT |
| Closing Date | 20 Sept 2026 |
We are seeking motivated professionals who will ensure completion of all activities related to medical data entry and data management into the mission database. Supervise, organize and plan the activity of Data Entry officers/operators, as well as identify their training needs in order to provide good service support and reliability of the data collected. according to the project objectives, MSF values, standards and procedures
Duties and Responsibilities:
- Supervise, organiZe and plan the activity of Data Entry officers to have a reliable record of medical activity performed, as well as identify their training/technical support needs in order to provide a good service support and reliability of the data collected.
- Ensure collation and entry of all data identified by project managers for collection (e.g. morbidity, mortality, surveillance of diseases of epidemics, nutrition, psychological and women’s health, etc) into the appropriate data management system while ensuring quality of data
- Do quality control data officers’ performance on regular basis
- Know and ensure proper use of software used for recording (i.e. HMIS Fuchia, Epi Info, linelist etc.).
- Ensure accuracy of the medical data entered into the mission’s database on a regular basis, according to MSF protocols and carry out regular back-ups.
- Provide technical support to data entry officers/operators in project sites and give response to their training needs.
- Provide regular statistical reports for the medical team as well as informing the superior of any missing information, major changes or big differences in data
MSF Section/Context Specific Accountabilities
- Collection, compilation and preparation of medical data for regular reporting of medical and related activities (biweekly, monthly, quarterly, and annual).
- Review all medical data reported to ensure its accuracy and completeness.
- Routinely update the RRT database for Rabak, Kosti and Tendelti.
- Participate in the discussion of the terms of reference for management of alerts.
- Help with writing reports by assisting the teams with data analysis.
- Participate in health cluster meetings and regularly share surveillance information with MAM and the PMR.
- Continue to be familiar with MSF standards on reporting, including the use of standard HMIS tally sheets and reporting tools and ensure compliance with standard reporting requirements for all data collection activities.
- Support the medical team, specifically the PMR, in analyzing medical data for strategic planning.
- Work with partner organizations / RAFA to enter data into the Excel file for the HMIS database.
- Make sure that medical and humanitarian alerts are recorded in the AMT tool and shared with the PMR and the Epi manager for the mission.
- Work with the HP team on managing community-based monitoring data for the localities of Ad Doweim, Al Jabalain, Joda, and other areas in the White Nile covered by MSF Spain.
- Keep in touch with the SMOH data encoder to collect data on the surveillance of diseases with epidemic potential (cholera, measles, malaria, diphtheria, dengue) in White Nile.
- Regular contact with mission HMIS focal point for management of project level HMIS reporting and analysis needs.
Qualification, Skills, and Experience Required:
| Education | Essential Diploma either in statistics Degree in Information and Technology (IT) desirable.HMIS training online level II is an asset. |
| Experience | Preferable working experience of at least one year with INGOs or NNGOs. Preferable medical background and/or Epidemiology. |
| Languages | Essential: English B2 and local language (Arabic). |
| Knowledge | Essential knowledge of use of computer including processing of documents (Word, Excel).Desirable knowledge on medical statistics data bases. |
| Competencies | Results and Quality Orientation L2Teamwork and Cooperation L2Behavioural Flexibility L2Commitment to MSF Principles L2 Stress Management L3 |
How to Apply
Interested candidates are requested to submit their Application in a sealed envelope, mentioning ( MSF-Spain – Application for Supervisor Medical Data Entry based in White Nile State – Kosti ) to the Labor Office.
Applications must be submitted in English Language including:
- Motivation letter in English.
- Updated CV in English.
- Copy of Personal national ID / Passport.
- Copy of relevant bachelor’s degree.
- Copy of relevant work certificates.
- Copy of relevant training certificates.
Please note that Applications submitted through any other channel, incomplete applications, or applications that do not meet the specified criteria will not be considered in the recruitment process.
Your application will be reviewed only after this form is fully completed and all required documents are uploaded.
Applications submitted through any other channel, or without the full set of documents in each mentioned upload section, will not be processed or considered.
All information provided will be handled with strict confidentiality and for recruitment purposes only.
MSF will never ask candidates for money or services as part of the recruitment process. Any such request should be considered fraudulent
We will take immediate action against any fraudulent activity
Tests and interviews will be carried out in English.
Only short-listed candidates will be contacted.
Administrative conditions:
- This job profile can be adapted and/or changed according to the evolution of the activities, evolution of the Mission and the program needs.
- The general conditions are detailed in the staff regulations, work contract and health policy.
Interested candidates are requested to submit their Application in a sealed envelope, mentioning ( MSF-Spain – Application for Supervisor Medical Data Entry based in White Nile State – Kosti ) to the Labor Office.