Job Description:
| Organization | Médecins Sans Frontières Holland |
| Job Title | FIN/ HR ASSISTANT |
| Location | Port Sudan |
| Section/Unit | HR, Finance, Administration |
| No. of Posts | 1 |
| Grade Level | 6 |
| SALARY | 1,450 USD |
| Closing Date | 30 Sept 2026 |
Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources
Duties and Responsibilities:
Port Sudan Base:
- Act as focal point for day-to-day HR and finance administration activities within the PZU, ensuring effective coordination between Port Sudan teams and the Khourtum team.
- Consolidate and track monthly HR and finance reporting from PZU activities and ensure timely submission to Coordination.
- Support emergency scale-up administrative and HR processes during operational surges, including rapid recruitment, contract management, and staff onboarding.
- Ensure timely preparation and follow-up of monthly payroll, tax, social security, and other statutory obligations in accordance with Sudan labor legislation and MSF policies.
- Maintain accurate HR files, recruitment records, staff attendance, leave balances, and personnel databases for all project staff to ensure compliance and audit readiness.
- Support recruitment processes by preparing vacancy announcements, organizing interviews, compiling recruitment documentation, and ensuring transparent filing of recruitment records.
- Prepare and follow up employment contracts, contract amendments, renewals, end-of-contract documentation, and staff briefing packages in line with MSF procedures.
- Assist in monitoring staff movement, accommodation arrangements, and administrative support for national and international staff when required.
- Ensure proper management of cash, advances, bank transactions, and treasury forecasting under the supervision of the Administration Manager, maintaining full compliance with MSF financial procedures.
- Verify invoices, supplier payments, and supporting documentation to ensure completeness, accuracy, and compliance with procurement and finance policies.
- Prepare accounting entries, scan and archive finance documents, and ensure timely filing of all accounting records for internal controls and audits.
- Support monthly accountancy closures by ensuring all HR and financial documentation is complete, accurate, and submitted within established deadlines.
- Monitor administrative and HR compliance in the project, promptly reporting risks, discrepancies, or procedural gaps to the Administration Manager.
- Provide administrative support for staff trainings, meetings, workshops, and official correspondence, including preparation of attendance sheets, logistics follow-up, and filing of related documentation.
- Maintain strict confidentiality regarding personnel, financial, and operational information, ensuring adherence to MSF principles, policies, and data protection standards.
- Support the promotion of MSF values, safeguarding, diversity, equity, and inclusion initiatives within the project and contribute to creating a respectful working environment
Qualifications, Skills, and Experience Required:
| Education | Desirable finance, business or administration related diploma. |
| Experience | Essential previous working experience of at least two years in relevant jobs. Desirable experience in MSF or other NGOs in developing countries. |
| Languages | Mission language and local language essential |
| Knowledge | Essential computer literacy (word, excel, internet) |
| Competencies (Generic) | ResultsTeamworkFlexibilityCommitmentStress Management |
How to Apply
Interested candidates are requested to send their CV & copy of educational and experience certificates directly to MSF- Holland- Port Sudan- Almatar Area- Squire 5, House# 36.