Supply Chain Assistant (Procurement) – DRC

Job Description

Organization	Danish Refugee Council (DRC)
Workplace:	Khartoum
Department/Country:	Sudan
Contract type:	National contract
Application due:	31/12/2021

Band: I

Reporting to: Supply Chain Manager

Technical line manager: Supply Chain Officer

Starting date: As soon as possible.

Direct reports: Supply Chain Manager

Unit/department: Supply Chain

Location: Khartoum  

ABOUT DRC

DRC (Danish Refugee Council), founded in Denmark in 1956, is Denmark’s largest and the world’s leading non-profit, independent, rights-based refugee organization.

Our vision is to assist refugees, internally displaced people and their host communities to a dignified life. We protect lives and human rights and empower beneficiaries throughout conflict displacement by providing shelter, food, and hope in terms of work, education and integration towards a sustainable future.

Overall purpose of the role:

Provides administrative and procurement support according to needs, ensuring the timely execution of procurements, payments and any other issue related to procurements.

Responsibilities:

• Ensure that all orders are tracked from point of planning and request through to final receipt.
• Prepare the relevant documents for the procurement of goods and services
• Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.
• Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities.
• Perform Procurement support functions such as collecting quotes and putting together basic procurement documents such as requisitions and bid matrices.
• Support the procurement process to ensure timely, cost-effective and adequate delivery of commodities and services to support operational needs
• Communicating with all related actors (vendors, warehousing, and programme staff) on procurement progression, facilitating internal and external coordination. 
• Contribute to ensuring compliance with DRC’s procurement principles, standards, and policies, donor regulations, and local statutory requirements.
• Facilitate market assessments when needed and update market records with prices on goods and services requested for programmatic activities.
• Correctly apply ERP supply chain processes
• Ensure appropriate archiving (hard copy and electronic filling) is maintained for all procurement files.
• Maintain an updated suppliers registration record accompanied with all necessary documentation as per DRC regulations.
• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Education: (include certificates, licenses etc.)

Diploma or equivalent professional qualification

Languages: (indicate fluency level)

• Fluency in Arabic
• Advanced in English

DRC as an employer

By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

• Professionalism, impact & expertise
• Humanitarian approach & the work we do
• Purpose, meaningfulness & own contribution
• Culture, values & strong leadership
• Fair compensation & continuous development

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

Danish Refugee Council is an equal opportunity employer. We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply!