HR & Administration Assistant – DRC

Job Description

Organization	Danish Refugee Council (DRC)
Workplace:	Khartoum
Department/Country:	Sudan
Contract type:	National contract
Application due:	30/12/2021

Band: I – Non Manager

Reporting to: HR & Administration Manager

Unit/Department: Administration

ABOUT DRC

DRC (Danish Refugee Council), founded in Denmark in 1956, is Denmark’s largest and the world’s leading non-profit, independent, rights-based refugee organization.

Our vision is to assist refugees, internally displaced people and their host communities to a dignified life. We protect lives and human rights and empower beneficiaries throughout conflict displacement by providing shelter, food, and hope in terms of work, education and integration towards a sustainable future.

Overall purpose of the role: 

Under the supervision of the Admin and HR Manager, The HR & Admin assistant is responsible for assisting in daily HR and Admin operations.

Responsibilities: 

Human Resources

• Filing of employee records as per legal and internal requirements
• Develop and manage relevant HR & Admin trackers – including leave, recruitment, learning and staff location
• Support with administrative tasks related to recruitments, including posting of vacancies and coordination with candidates
• Support with practical tasks related to staff onboarding and offboarding, including coordination with the Supply Chain unit
• Support with basic tasks related to payroll, social security and insurance
• Responsible for ensuring that employees have valid ID cards at all times

Administration

• Perform administrative task related to document management; including printing, coordinating signatures, scanning, and archiving
• Book hotels and flights for DRC staff
• Coordinate practicalities related to events, meetings and trainings
• Monitor the stock level of office supplies and stationery and prepare replenishment orders
• Handle DRC Guesthouse management including occupation planner, supplies, and maintenance

Experience and technical competencies: 

To be successful in this role we expect you to be quality-focused, organized and able to use technology in a smart way to facilitate your work. You take pride in offering top-notch service to colleagues and external stakeholders, and you love working in an international, dynamic and fast-changing environment. Moreover, we expect the following:

• Minimum 1 year of relevant work in a similar job
• Diploma in Business Administration or related area
• Good communications skills
• Fluency in English and Arabic
• Ability to deal with emergency

Education: 

• Diploma in Business Administration or related area

Languages: (indicate fluency level)

• Fluency in English
• Arabic

Key stakeholders: (internal and external)

• External: Suppliers, landlords, repairs,
• Internal: Programme, Finance, HR

DRC as an employer

By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

• Professionalism, impact & expertise
• Humanitarian approach & the work we do
• Purpose, meaningfulness & own contribution
• Culture, values & strong leadership
• Fair compensation & continuous development

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

Danish Refugee Council is an equal opportunity employer. We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply!