Logistics Assistant – IOM
Job Description
| Organization | International Organization for Migration |
| Position Title | Logistics Assistant |
| Duty Station | Khartoum, Sudan |
| Classification | G4 |
| Type of Appointment | one‐year fixed term, with possibility of extension possibility of extension |
| Estimated Start Date | As soon as possible |
| Closing Date | May 22, 2022 |
| Reference Code | VN 09 2022 |
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Working under the overall supervision of the Procurement and Logistics Officer, and the direct supervision of the Procurement and Logistics Assistant, the incumbent will be responsible and accountable to the following tasks and responsibilities in IOM Sudan.
Core Functions / Responsibilities:
- Assist in the implementation and monitoring aspects related to procurement and logistical needs to support IOM’s humanitarian activities including maintain systems/procedures for procurement, supply and contracting of goods/works/services, asset management, documentation, and equipment upgrading.
- Liaise with the Senior Procurement and Logistics Officer regarding logistics requests and requirements and consolidate them.
- Assist in coordinating regular maintenance of the assigned vehicle through timely minor repairs, arrangements for and supervision of major repairs, timely oil changes, check of tires, brakes, and water levels, car washing keeping the vehicle clean and in good running condition.
- Support prompt, effective, and efficient supply and management of fuel consumption (both gasoline and diesel) for IOM official operations. IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
- Examines the vehicle’s weekly mission schedule, anticipates needs, and reports any changes in the vehicle’s use plan.
- Support all field mission preparations (vehicle, equipment, routes, contacts, and so on).
- Assist the Senior Procurement and Logistics Assistant in following up on the work of cleaners and on the regular maintenance of the premises.
- Ensures that all required documents/supplies, such as vehicle insurance, registration, vehicle logs, check list, fuel form office directory, first aid kit, and necessary spare parts, are available in the assigned vehicle.
- Assist the Senior Procurement and Logistics Assistant in coordinating the tasks of Drivers and the overall fleet management of IOM Vehicles.
- Undertake duty travel to support other offices request for logistics support.
- Undertake any other duties within the incumbent’s capabilities that might be assigned.
Required Qualifications and Experience
Education
University Degree in Business Administration, Logistics and Supply Chain, or any
other related fields with two years of relevant experience, or, School certificate with
relevant experience and training.
Experience
Experience in IOM or other UN agencies in the area of Procurement an Logistics.
Experience in the usage of office software packages (MS word, Excel, Outlook, etc.).
Experience in supporting the implementation of internal controls.
Experience in working in a diverse organization.
Experience of using ERP system such as SAP or similar tools.
Languages
Fluency in English & Arabic
Required Competencies
Values – all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a
manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and
committed manner and exercises careful judgment in meeting day-to-day
challenges.
Core Competencies – behavioural indicators level 2
Teamwork: develops and promotes effective collaboration within and across
units to achieve shared goals and optimize results.
Delivering results: pproduces and delivers quality results in a service-oriented
and timely manner; is action oriented and committed to achieving agreed
outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge
and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and
assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication;
explains complex matters in an informative, inspiring and motivational way.
Other
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- IOM has zero tolerance with discrimination and does not discriminate to HIV/AIDS status.
- This position is open ONLY to Sudanese nationals.
- Vacancy close at 23:59 local time Khartoum, Sudan on the respective closing date. No late application will be accepted.
How to apply:
Interested candidates are invited to submit their Resume email: [email protected] , by May 22, 2022 at the latest, referring to this advertisement.
Only shortlisted candidates will be contacted.
Posting period:
From 08.05.2022 to 22.05.2022
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview processing, training or other fee). IOM does not request any information related to bank accounts.
