Administration Associate (Facilities) El Geneina – WFP
Job Description
| Organization | United Nations World Food Programme |
| Job Title | Administration Associate (Facilities) FT G6 in El Geneina Area Office (177322) |
| Requisition ID | 177322 |
| Location | Sudan – El Geneina |
| Posted Date | 26/10/2022 |
| Closing Date | 08/11/2022 |
JOB POSTING INFORMATION
Opening date: 26 October 2022
Closing date: 08 Nov 2022
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity & gender balance and encourage qualified female candidates to apply.
Would you like to join WFP Sudan’s Administration team and enable the delivery of professional, client-focused administrative services? Are you ready to partner with managers to deliver effective administrative management solutions that will change and save the lives of the most vulnerable people in Sudan? If yes, this opportunity is for you.
At WFP, we are looking for experiencedAdministration Associate (Facilities), to join our administration teams in El Geneina, Sudan, to be hired on a Fixed Term Appointment Level G6.
ABOUT WFP:
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
WFP Sudan has the potential to reach millions of food insecure people across Sudan – with a total of 4 million people assisted in 2018. WFP Sudan, one of the largest and complex operations for the UN WFP, is currently rolling out its five-year Country Strategic Plan (2019-2023), which aims to provide emergency assistance through a hybrid approach (Cash, food and vouchers), along with life-changing types of programmes (Nutrition, Resilience and School Feeding).
JOB PURPOSE:
To coordinate and provide high quality, client-focused and value-for-money oriented administration services.
KEY ACCOUNTABILITIES:
- Verify resource requirements in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.
- Responsible for provision of services such as facilities management, travel, protocol and light vehicle management related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.
- Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.
- Contribute to planning, monitoring and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed.
- Adapt and update administrative processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administration services in the area of responsibility.
- Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues.
- Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, and performance plan.
- Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.
- Perform any other related duties.
STANDARD MINIMUM QUALIFICATIONS:
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is required. A bachelor’s degree in Management, Economics, Business Administration and similar fields is desirable
Experience: At least six years of progressive work experience in the field Administration (facilities, assets, travel, light vehicles management…..etc.) is required.
Language: Fluency in written/spoken in both English and Arabic.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Has demonstrated a sound understanding of WFP administrative operating standards and awareness of international humanitarian development issues through day to day work.
- Has provided ad-hoc guidance to new staff members.
HOW TO APPLY:
To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings. If you are an internal applicant, apply through your E-Recruitment profile. In the application form, ensure filling the mandatory sections, attaching your CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application. Selection of staff is made on a competitive basis on account of potential and performance. All applicants will undergo a rigorous process which includes screening against job requirements, a technical test, and a panel interview.
TALENTED WOMEN ARE HIGHLY ENCOURAGED TO APPLY:
We look for applicants with the highest integrity and professionalism who share our humanitarian values. We commit to promote diversity, gender parity and equality between men and women.
WFP strives to build a work environment that is safe and respectful, and free of sexual harassment and abuse of authority. We believe in open communication, and every individual at WFP is treated with respect regardless of gender, age, ethnicity, religious and political beliefs, etc.
In this pursuit, WFP assists women to balance work exigencies with personal and family responsibilities by providing an attractive compensation package, including fully paid maternity leave for 16 weeks, breastfeeding time off, and the possibility to avail of flexible working arrangements. Also, we endeavor to provide our staff, women, and men, with training and professional career development.
DEADLINE FOR APPLICATIONS
Closing date: 08 Nov 2022
- Qualified female applicants are especially encouraged to apply
- WFP does not charge any fee at any stage of its recruitment process
- WFP has zero tolerance with discrimination and does not discriminate to HIV/AIDS status.
- This position is open to ONLY Sudanese nationals and those authorized to live and work in Sudan according to Sudanese regulations.
COMPETENCIES
1. Interview Opening question
2. Technical Question 1
2. Technical Question 2
3. Competency Question 1
3. Competency Question 2
