National Procurement and Logistics Officer – IOM
Job Description
| Organization | International Organization for Migration |
| Position Title | National Procurement and Logistics Officer |
| Duty Station | Khartoum, Sudan |
| Classification | NO-A |
| Type of Appointment | Fixed term, one year with possibility of extension |
| Estimated Start Date | As soon as possible |
| Closing Date | 20 November 2022 |
| Reference Code | VN 22 2022 |
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates.
Context:
Under the overall guidance of the Chief of Mission and the direct supervision of the Head of the Resources Management Unit (HoRM), the successful candidate will be responsible and accountable for managing all procurement and logistics activities.
Core Functions / Responsibilities:
1- Assist in monitoring and overseeing the procurement and logistics actions for IOM Sudan including property, assets control, supply and contractual agreements for services and maintenance in compliance with the rules and procedures contained in the IOM procurement manual, giving necessary
consideration for efficiency, economy, transparency and integrity. Liaise with the Head of the Resources Management Unit (HoRM) on addressing any compliance issues.
2- Implement the necessary internal coordination, planning and scheduling of procurement and logistics activities to ensure economies of scale, timely servicing and maintenance, insurance coverage, and necessary upgrades and replenishments of IOM Sudan assets (including property) and inventory.
3- Implement the proper procedures in IOM Sudan offices to ensure the security, storage, management, distribution, disposal and efficient use of IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates. procured assets and inventory. Identify control weaknesses, recommend changes and make improvements in coordination with HoRM.
4- Streamline and organize the documentation related to all procurement, logistics, asset management and inventory transactions to demonstrate transparency, compliance with rules and regulations, proper accounting and internal control. Identify gaps in these areas and recommend changes to address these gaps.
5- Maintain a vendor management system which tracks quality and delivery issues to assist in evaluating vendor performance and to support decision making.
6- Manage and build capacity of the procurement unit and sub offices, through guidance and increasing awareness of procurement rules and internal control guidelines.
7- Organize periodic physical verification of assets and inventory.
8- Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
• Master’s degree in business administration, Management, Logistics, Procurement,
Accounting or a related field from an accredited academic institution.
or;
• Bachelor’s degree with two years of relevant professional experience.
Experience
• Experience in managing diverse procurement and logistics operations.
• Demonstrated experience in training and managing large teams of co-workers, managing vendors and suppliers.
• High level of computer literacy (MS Office Word, Excel and Outlook).
• Particular experience in computerized accounting systems including SAP application.
• knowledge of IOM internal procurement and financial rules, as well as PRISM elements as they apply to procurement and logistics is an advantage.
Skills
• Demonstrated ability to communicate clearly and effectively with clients.
• Excellent organization and analytical skills, attention to details, and ability to work with minimum supervision.
• Ability to work under pressure with minimum supervision.
Languages
• Fluency in English and Arabic is Required.
The incumbent is expected to demonstrate the following values and competencies:
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 3
• Leadership: provides a clear sense of direction, leads by example and
demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an
enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Other:
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• IOM has zero tolerance with discrimination and does not discriminate to HIV/AIDS status.
• This position is open to ONLY Sudanese nationals and those authorized to live and work in Sudan according to Sudanese regulations.
• Vacancy close at 23:59 local time Khartoum, Sudan on the respective
closing date. No late applications will be accepted.
How to apply:
Interested candidates are invited to submit their Resume via email: [email protected], by November 20, 2022 at the latest, referring to this advertisement.
Only shortlisted candidates will be contacted.
Posting period:
From 06.11.2022 to 20.11.2022
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview processing, training or other fee). IOM does not request any information related to bank accounts.
