Supply Chain Officer (Aljazeera) – DRC

Job Description

Organization	Danish Refugee Council (DRC)
Workplace:	Aljazeera
Department/Country:	Sudan
Contract type:	National contract
Application due:	21 Aug 2023

DRC Sudan

DRC has been present in Sudan since 2004, delivering life-saving programming in protection, emergency response, shelter, food security and livelihoods, disaster risk reduction, camp management, and humanitarian mine action. DRC has implemented projects in Central Darfur, South Darfur, South Kordofan, Gedaref, Kassala, and Khartoum states. Sudan hosts one of the largest displaced populations in Africa, with over 3.7 million internally displaced people and over 1.1 million refugees from South Sudan, Ethiopia, Eritrea, Central African Republic, Chad, Yemen and Syria. Against a background of political crisis, Sudan faces economic and social turmoil, with sharp increases in food and energy costs, further exacerbated by disease outbreaks and ongoing conflict.

About the job

The overall purpose of the role:

The Supply Chain officer main objective is to provide support in the Supply Chain department in efficient and effective Logistics implementation and smooth running of departmental operations of the South Kordofan (Kadugli) office with emphasis support logistics/procurement staff and functions including implementation of DRC Dynamics. The role is expected to contribute to strengthen the overall supply chain functions. This position will also ensure implementation of audit recommendation related to logistics and procurement.

He/She will be expected to assist on procurement, warehouse, assets, general equipment and fleet management for DRC East Area office that all logistics operations are managed and maintained in an efficient manner as per DRC’s internal and donor procedures & as per the Operations Handbook.

Responsibilities and Tasks

Responsibilities:

Key Responsibilities:

Procurement

• Ensure that all orders are tracked from point of planning and request through to final receipt.
• Prepare the relevant documents for the procurement of goods and services.
• Lead evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.
• Lead the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities.
• Perform Procurement support functions such as collecting quotes and putting together basic procurement documents such as requisitions and bid matrices.
• Lead the procurement process to ensure timely, cost-effective and adequate delivery of commodities and services to support operational needs
• Communicating with all related actors (vendors, warehousing, and programme staff) on procurement progression, facilitating internal and external coordination. 
• Have a leading role ensuring compliance with DRC’s procurement principles, standards, and policies, donor regulations, and local statutory requirements.
• Lead and facilitate market assessments when needed and update market records with prices on goods and services requested for programmatic activities.
• Correctly apply ERP supply chain processes
• Ensure appropriate archiving (hard copy and electronic filling) is maintained for all procurement files.
• Maintain an updated suppliers’ registration record accompanied with all necessary documentation as per DRC regulations.
• Provide capacity building to SC Assistant(s), Programme Staff and National Partners’ staff in Supply Chain processes.

• Identify new suppliers and ensure these are vetted according to DRC vetting process.
• Carry out regular monitoring and review of DRC suppliers’ list and ensure all vetted vendors maintain valid documentations and quality standards over time.
• Support the Support Services Team Leader and the Area Manager in filling donors’ assets reports, reports to the authorities and other ad-hoc reports relevant to the Supply Chain department.
• Perform any other SC related task as requested by the Support Services TL and the Area Manager.

Fleet Management

• Ensure compliance and implementation of Operations Handbook.
• Coordinate with program and perform right sizing of fleet exercise.
• Ensure an effective fleet management practice in DRC especially for the service contract vehicles for all country

Asset Management

• Ensure compliance and implementation of Operations Handbook on asset management.
• Prepare monthly comprehensive on Inventory/Assets, compile all report and provide to SCM in Khartoum

Inventory and Warehouse Management

• Ensure compliance and implementation of Operations Handbook on inventory and warehouse management.
• Organize training for program staff and warehouse staff on stock ownership, stock management, release and accountability of stock return etc.
• Provide monthly comprehensive country report on warehouse inventory to SCM (list and stock value in hand).

Transportation of goods, equipment and programme inputs:

• Arrange with Team, to receive/transport goods from site to final/other destinations with good timely manner.
• Keep track and updates of cargo status and shipments.
• Review and check transportation reports/waybills

Minimum Qualification, Skills and Experience Required:

Experience and technical competencies: (include years of experie

Required Experience and Technical Competencies: (include years of experience)

Minimum 3 years of relevant work experience and in-depth knowledge of the context (local market) in Medani
• Experience in administrative tasks, including filing systems.
• Excellent IT skills, experience in operating an ERP supply chain system will be consider an advantage
• Experience with standard procurement procedures and documentation.
• Advanced English proficiency
• Fluency in Arabic

All DRC roles require the post-holder to master DRC’s core competencies:
• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Education background: (include certificates, licenses etc.)

Relevant university degree (e.g. political science, international development, or economics) or equivalent professional qualification

Languages: (indicate fluency level)

Degree or equivalent professional qualification

A supply chain-related qualification an added advantage      

In this position, you are expected to demonstrate DRC’ five core competencies:  

• Striving for excellence: You focus on reaching results while ensuring an efficient process.  
• Collaborating: You involve relevant parties and encourage feedback.  
• Taking the lead: You take ownership and initiative while aiming for innovation.  
• Communicating: You listen and speak effectively and honestly.  
• Demonstrating integrity: You act in line with our vision and values.

We offer

Contract length: 6 months

Level:  Manager

Salary range: 1026-1156 USD

Location: Aljazeera State

Expected Start date: As soon as possible

Note: Female candidates are highly encouraged to apply:

Application process:

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note.

Applications Closing Date: 21/8/2023

Need further information?

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.

For further information about the Danish Refugee Council, please consult our website www.drc.org