Accountant Manager (Port Sudan) – Action Against Hunger

Job Description

Based in	Port Sudan with required travel to Filed areas.
Title	Accountant Manager
Supervisor	Admin & Finanace Coordinator
Duration	12 Month with possibility of extension based on Evaluation
Salary	1650 USD (Gross)
Closing Date	15 Sept 2024

The Finance and Administrative Department is responsible for overseeing the financial planning of the mission, to ensure the respect of the administrative and financial procedures established by ACF & donor guidelines to train non-financial teams. 

• Responsible of mission’s accountancy management, ensuring that ACF Administrative and Financial Procedures and Sudanese laws on this regard are put into operation efficiently in Port Sudan base and to support the bases in doing so. Responsible of Sudan Accounting/financial management.
• Respond to additional tasks or changes as identified by his/her line manager and Finance Coordinator.

Duties and responsibilities:

Objective 1: Mission Accounting Management and Archiving (50%) 

Mission Accountancy: –

• Ensure the accuracy of the mission accountancy doing the proper controls: registrations, allocations, balances, etc.
• Ensure the most appropriate recording of all transactions in the accountancy, analyze and suggest improvements for the mission accountancy (accounting codes, accounts, classes, etc.). 
• Ensure the correct invoicing of all contracts, flagging any discrepancy or unusual figures to the Finance Coordinator.
• Ensure the correct calculation of the internal exchange rate (TMP). 
• Follow up on the class 4 and class 5 matching and report the unmatched entries to base managers. 
• Launch the VCN and contract regularization. 
• Liaise with focal point at HQ on all the accountancy matters, analyze, correct the accountancy according to HQ feedback. 
• Follow up and report the open accounts after the matching for the monthly and quarterly closure (suppliers and advances). 
• Fixed asset registration, capitalization, and depreciation. 
• Partners’ registration, report follow up and supporting documents checking. 
• Supervise and report the monthly and Quarterly mission accountancy closure. 
• Ensure the closing before the 10th of each month in Agresso. 
• Upload the closed accountancy and all closing documents to No Hunger Forum monthly with reporting to HQ. 
• Alert the Administration Coordination if discrepancies are observed between documents (CCP, PR…) in terms of financial information. 
• Preparation of year-end Financial Statements and present to auditor for annual audit. 

Archive 

• Supervise the correct implementation of the archiving in the department. 
• Supervise the mission consolidation of different files for taxes and social insurance. 
• Being the focal point from Finance department in the preventive controls requested by HQ in a monthly basis.
• Trainings and department support: 
• Guide and support the bases and the rest of the Finance team on accountancy management, providing feedback/ad-hoc trainings when necessary. 
• Anticipate creating and updating new tools, SOPs and trainings. 
• Visit the bases monthly giving support and follow up.

Objective 2: Application of 

Sudanese tax rules and regulations (20%) Sudanese rules and regulations: 

• Act as a focal point and liaise with the Tax office for tax related issues (VAT/VAT exemption, Payroll tax). 
• Follow tax regulations and update the Administration Coordinator in case of any changes in the legislation. 
• Ensure the accuracy of all internal tax guidelines at the mission level. 
• ACF application and tax procedures: 
• Ensure that all Sudanese rules and regulations regarding taxation (VAT, Payroll taxes, etc.) are considered and properly implemented at the mission level. 
• Monitor the application of the Tax procedures at the mission level and report to the Finance Coordinator any discrepancies or non-respect of the regulation. 
• Support the Finance Coordinator in the follow-up of VAT reimbursements. 
• Keep all archives related to taxes organized and always secured as per the Archiving Policy. 
• Report to the Finance Coordinator any missing documents.

Objective 3: Finance & Compliance of Port Sudan office (10%) 

• Ensure that all invoices meet internal standards of invoicing (date, Supplier, name, address, contact details, quantity, specification, per unit and total price of items, signature, and stamp of supplier, should be legible if handwritten, translation into English). 
• Ensure that all tax rules and regulations (VAT, payroll taxes etc.) are respected (invoices, registration in the accountancy, etc.). 
• Inform the Finance Coordinator if any discrepancies, non-respect of the procedures, ineligibility, or suspicious expenditures. 

Objective 4: Cash Management, Budget Follow Up and Reports (10%) 

• Support Finance Coordinator to update BFUs and CCP (Cost Coverage Plan) tools.

Objective 5: Security (5%) 

• Respect the security rules specified in the mission and capital base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols. 
• Communicate to the security managers of the working location any security related information or noncompliance with the security plan. 
• Keep the confidentiality and security of all ACF records and information gathered in the course of employment with ACF. 

Objective 6: Support humanitarian activities of Action Against Hunger (5%) 

• Support the emergency interventions of the organization as per the employee’s abilities. Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities. 
• Promote gender equality within the humanitarian and/or development work.

Minimum Qualification, Skills and Experience Required:

Training/ Education:	Required: Bachelor’s degree in accounting/finance/business administrationDesirable: Professional Accountancy qualification such ACCA, CPA, CMA or equivalent.
Technical specific knowledge:	AccountingTaxationAuditingCash/Bank management
Previous experience:	At least 5 years’ experience in accounting or Finance, preferably in an NGO Setting.
Humanitarian sector knowledge:	Preferable, but not mandatory.
Action Against the Hunger knowledge:	Preferable, but not mandatory.
Languages:	Fluency in English and Arabic, French an asset
IT and specific systems:	Windows domain, Microsoft Office, Compulsory expertise in Excel, ERP/Accounting programs (Agresso is a plus)
Mobility (national/ international)	Some travel to bases withing Sudan

Our remuneration package:

• Based in: Sudan – Port Sudan – Capital office 
• Position length: 1 year (renewable based on Evalution) 
• Line manager: Admin & Finance Coordinator. 
• Salary: 1650 USD (Gross) 
• Annual Leave: 20 days/ year 
• Emotional care service at the service of the employee and family.

Notes:

• This is a national job for Sudanese only.
• Candidates may be contacted for other suitable positions within Action Against Hunger.
• Due to the high number of applications received, only potential applicants will be contacted.
• Women are more encouraged to apply for this job.
• Applicants must submit their application through the following link : http://employ.acf-e.org/index.php/positions/view/9709