FSL Programme Manager (Port Sudan) – Action Against Hunger

Job Description

Based in	Sudan – Port Sudan – Capital office
Title	FSL Programme Manger
Duration	12 Month
Position length	1 year (renewable based on Evalution)
Salary	1650 USD (Gross)
Closing Date	04-Sep-2024

You’ll contribute to ending world hunger by …

The overall objective of the position is to implement FSL interventions at field level to reach the FSL strategy, manage FSL officers at state levels to ensure the implementation of the projects to achieve the results in accordance with the project proposal. Planning, organizing, monitoring & supervision of the FSL project activities and provide necessary technical assistance for improvement and diffuse information to the team as needed. 

Key activities in your role will include

• Mission 1: Contribute Analysis and follow up the evolution of the food insecurity, market functionality and access in Sudan especially in the intervene areas of FSL The FSL PM is responsible for:
•  Contribute ongoing context analysis in the 4 states in Sudan.
•  Participate in collection and analysis of information on access to food security and livelihood as well as coping mechanism defined and adopted by the population.
•  Give information to the technical FSL Coordinator/FSL Technical advisor (HQ) in Sudan on the impact of living conditions on the population.
•  Participate to the analysis of the population movements and situation to ensure an efficient response to needs. 
• Liaise with MEAL team and other actors on the ground to gather information related to FSL indicators and provide recommendations. 
• Participate in the organization of food security assessments, market surveys and evaluations when needed .
• Prepare TOR and provide due support and/or participate in any external/internal assessments within the programmed geographic area if needed. 
• Support for designing tools for FSL survey or assessments, facilitate staff orientation on data collection, data compilation, analysis, and report development. 
• Define and suggest innovative cash transfer modalities considering the market dynamics and challenging context evolution. 
• Mission 2:
• Launch, manage and implementation of Food Security and Livelihoods programs including emergencies response in the state specific The FSL PM is responsible for: 
• Develop the detail implementation Plan (DIP) in a participatory method.
•  Liaise with various stakeholders and partners for implementation of programmed activities .
• Ensure timely and efficient implementation of cash transfer project activities under guidance of the FSL Coordinator Planning and implementation of emergency response after any disaster hit .
• Support FSL Coordinator in development of project follow-up and supervision tools and apply the project’s follow-up and supervision tools .
• Supervise the beneficiary’s selection process by the local partner and participate in the selection process and establishment of a beneficiary’s data base system. 
• Identify and inform the FSL Coordinator of any problems or constraints and propose solutions or improvements for the smooth running of the project.
•  Coordinate the filed activities and provide technical support to the local partner’s staff in the field.
•  Liaison with government service providers and facilitate the partnership with the local partner at state level. Translate the documents and dissemination of information to the team and other stakeholders. 
• Document project activities Preparation and dissemination of information enabling visibility on key documents, key people or key institutions .
• Participate in emergency response if any kind of disaster and or crisis occurred .
• Mission 3: 
• Build capacity of local partner staffs for smooth implementation the FSL project.
•  The FSL PM is responsible for: 
• Organize orientation program for newly recruited project staffs to familiarize them with project objectives and activities. 
•  Conduct training needs assessment of the local implementing partner and Identify strengths and weaknesses of staffs and initiate on job coaching or mentoring for improvement of the local implementing partner during project implementation .
• Assign task to the project staff in guidance of the FSL Coordinator/FSL Technical advisor (HQ) according to their potentials
•  Plan and implement appropriate training curriculum for staffs and facilitate/ execute the training program.
•  Define objectives for each staff member to reach his/her full potential and achieve the objectives of the program Develop Detail implementation Plan (DIP), Project Partner Agreement (PPA) for local partners as when necessary. Participate in the assessment of the local partners regarding programming whenever needed. 
• Development of tools for training follow-up and carry out supportive follow-up and supervision with constructive feedback.
• Mission 4:
• Develop the beneficiary Targeting criteria and data base of FSL project including cash transfer The FSL PM is responsible for: 
• Support developing the beneficiary’s selection criteria and facilitate and guide project team as well as Local Partner’s project team. 
• Support developing or modifying the beneficiary targeting guideline and targeting tools .
• Define the number of the beneficiaries in each specific catchment areas of state in collaboration with FSL Coordinator, MEAL team and nutrition department.
•  Organize orientation course for the staff members on beneficiary targeting process.
• Develop and preserve a disaggregated beneficiary database (number of PLW – number of pregnant and number of lactating mothers, number of children under 5 years) for the project in line with the donor’s guideline. 
• Update the project database in regular and timely manner and keep project management updated about the number of beneficiaries .
• Mission 5: 
• Set up monitoring mechanism for the FSL project and regular feedback to management for decision-making. The FSL PM is responsible for:
•  Develop a monitoring framework for this project in collaboration with MEAL team and under guidance of FSL Coordinator. 
• Develop and set necessary monitoring tools to collect information in line with the FSL pillars and core indicators with guidance of technical support from FSL Coordinator.
•  Design a monitoring plan and ensure the regular monitoring based on the plan – for example, PDM, FS surveillance etc. 
• Develop and apply project follow-up and supervision tools and ensure that project activities are in right track to meet performance indicators .
• Develop different monitoring tools (baseline & end line survey, post distribution monitoring (PDM) and assist in organizing and conducting baseline & end line survey, PDM .
• Capacity building of local partners (if there is any) for using of different monitoring tools .
• Establish a system for identifying problems and guide the project staffs to get the problems solved .
• Frequent field visits, interviews with beneficiaries and feedback to the team about quality and effectiveness of the program and diffusion to external stakeholders.
•  Coordinate the day-to-day operations of the project with regular field monitoring to ensure programme quality. Regular monitoring and follow-up the project’s progress. 
• Mission 6: 
• Take care of and support the logistical, Human resource and financial management aspects to ensure the smooth implementation of the program The FSL PM is responsible for: 
• Ensure the project team follows the logistic procedures, timely order, procurement, technical specification of items and supply plan for the programmge.
•  Identify the needs and arrange staff orientation on logistics, HR and finance procedures .
• Determine change in staffing needs and assist staff recruitment and HR process as per established HR policies. Prepare monthly financial projections (treasury forecast) and share the same in good time with the respective authorities/finance department .
• Manage activity budgets, control expenditures and report on the same to the respective authorities. 
• Mission 7:
• Support for internal and external coordination and networking The FSL PM is responsible for: 
• Contribute to improving and strengthening of ties amongst different local and international stakeholders and ensure Proper communication between the stakeholders and the local NGO in the field .
• Participate in internal and external coordination meetings with food security clusters, CWGs and other actors at state level (ensure minutes of meetings when necessary) and providing back briefs as needed. 
• Organization of forum meetings facilitating and supporting interaction between different stakeholders.
•  Support to coordination, liaison and establish network/linkage with government stakeholders, non-government agencies, line ministries and other private institutions related to the project working in the areas of specific states. Support to represent the organization in different meetings with authorities and clusters at field level. 
• Maintain good contacts with relevant NGOs and local authorities.
•  Ensure the reporting to authorities or external partners the project objectives and achievements when necessary.
•  Mission 8: 
• Documentation and ensure timely reporting The FSL PM is responsible for: .
• Report writing on specific topics such as monthly activity progress report (APR) including objectives for the next month, oral or written briefing or reports on specific topics whenever required by FSLHOD/FSL Coordinator/FSL Technical advisor (HQ) etc.
•  Periodically prepare internal reports about the progress of the project .
• Draft donor reports (intermediary and final) and other reports (monitoring, capitalisation, case study etc.) whenever required.
•  Participate and contribute to proposal and concept note writing whenever required.
•  Mission 9: 
• Develop the beneficiary Targeting criteria and data base of FSL project including cash transfer The FSL PM is responsible for: 
• Support developing the beneficiary’s selection criteria and facilitate and guide project team as well as Local Partner’s project team. 
• Support developing or modifying the beneficiary targeting guideline and targeting tools.
•  Define the number of the beneficiaries in each specific catchment areas of state in collaboration with FSL Coordinator, MEAL team and nutrition department. 
• Organize orientation course for the staff members on beneficiary targeting process.
•  Develop and preserve a disaggregated beneficiary database (number of PLW – number of pregnant and number of lactating mothers, number of children under 5 years) for the project in line with the donor’s guideline. 
• Update the project database in regular and timely manner and keep project management updated about the number of beneficiaries .
• Mission 10: 
• Set up monitoring mechanism for the FSL project and regular feedback to management for decision-making. The FSL PM is responsible for: 
• Develop a monitoring framework for this project in collaboration with MEAL team and under guidance of FSL Coordinator. 
• Develop and set necessary monitoring tools to collect information in line with the FSL pillars and core indicators with guidance of technical support from FSL Coordinator 
• Design a monitoring plan and ensure the regular monitoring based on the plan – for example, PDM, FS surveillance etc. 
• Develop and apply project follow-up and supervision tools and ensure that project activities are in right track to meet performance indicators .
• Develop different monitoring tools (baseline & end line survey, post distribution monitoring (PDM) and assist in organising and conducting baseline & end line survey, PDM .
• Capacity building of local partners (if there is any) for using of different monitoring tools.
•  Establish a system for identifying problems and guide the project staffs to get the problems solved.
•  Frequent field visits, interviews with beneficiaries and feedback to the team about quality and effectiveness of the program and diffusion to external stakeholders .
• Coordinate the day-to-day operations of the project with regular field monitoring to ensure programmed quality. Regular monitoring and follow-up the project’s progress. 
• Mission 11: 
• Take care of and support the logistical, Human resource and financial management aspects to ensure the smooth implementation of the program The FSL PM is responsible for: .
• Ensure the project team follows the logistic procedures, timely order, procurement, technical specification of items and supply plan for the programme.
•  Identify the needs and arrange staff orientation on logistics, HR and finance procedures 
• Determine change in staffing needs and assist staff recruitment and HR process as per established HR policies. Prepare monthly financial projections (treasury forecast) and share the same in good time with the respective authorities/finance department 
• Manage activity budgets, control expenditures and report on the same to the respective authorities. 
• Mission12: 
• Support for internal and external coordination and networking The FSL PM is responsible for: 
• Contribute to improving and strengthening of ties amongst different local and international stakeholders and ensure Proper communication between the stakeholders and the local NGO in the field .
• Participate in internal and external coordination meetings with food security clusters, CWGs and other actors at state level (ensure minutes of meetings when necessary) and providing back briefs as needed.
•  Organization of forum meetings facilitating and supporting interaction between different stakeholders.
•  Support to coordination, liaison and establish network/linkage with government stakeholders, non-government agencies, line ministries and other private institutions related to the project working in the areas of specific states. Support to represent the organization in different meetings with authorities and clusters at field level.
•  Maintain good contacts with relevant NGOs and local authorities.
•  Ensure the reporting to authorities or external partners the project objectives and achievements when necessary. 
• Mission 13:
• Documentation and ensure timely reporting The FSL PM is responsible for:
•  Report writing on specific topics such as monthly activity progress report (APR) including objectives for the next month, oral or written briefing or reports on specific topics whenever required by FSLHOD/FSL Coordinator/FSL Technical advisor (HQ) etc. 
• Periodically prepare internal reports about the progress of the project .
• Draft donor reports (intermediary and final) and other reports (monitoring, capitalization, case study etc.) whenever required. 
• Participate and contribute to proposal and concept note writing whenever required.
• Draft donor reports (intermediary and final) and other reports (monitoring, capitalization, case study etc.) whenever required. 
• Participate and contribute to proposal and concept note writing whenever required.
• Support developing or modifying the beneficiary targeting guideline and targeting tools
• . Define the number of the beneficiaries in each specific catchment areas of state in collaboration w

Do you meet the profile required criteria?

• Training: Agriculture in general and /or, experience in the field of Food Security and livelihood (including cash transfer & DRM) and /or a similar relevant field in particular Technical specific knowledge:
• Knowledge of Food Security, livelihood, cash transfer and emergency response appreciated. Knowledge of Cash based interventions, cash transfer modality and financial service providers including the development of protocols and tools. Knowledge of agricultural improve technologies, food systems and processing technologies. Knowledge of DRM, resilience adaptation practices and PVCA/PLA methods Previous experience (years): At least 5 professional experiences in managing Food Security and Livelihoods focusing on cash transfer program and development or humanitarian projects /programs preferably with an international NGO .
• Proven experience in management of a project team along with experienced planner, trainer, coach, monitor, reporter and liaison Work experience in partnership with a local partner would be and asset. 
• Experienced in Community based approach and specialization on DRR and emergency response related experience would be an added value. Humanitarian sector knowledge: Prior humanitarian experience required Organization knowledge:
• Prior INGO experience required Languages: Fluent written and oral English and Arabic mandatory IT systems: Perfect mastery of Word, Excel, Power Point Mobility (national/ international) Based in Khartoum, with frequent trips to areas of intervention in Central Darfur, South Kordofan, White Nile and Blue Nile states Commitment to Gender Equality Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality.
• Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality.

Our remuneration package:

• Based in: Sudan – Port Sudan – Capital office 
• Position length: 1 year (renewable based on Evalution) 
• Line manager: FSL Coordinator. 
• Salary: 1650 USD (Gross) 
• Annual Leave: 20 days/ year 
• Emotional care service at the service of the employee and family.

Notes:

• This is a national job for Sudanese only.
• Candidates may be contacted for other suitable positions within Action Against Hunger.
• Due to the high number of applications received, only potential applicants will be contacted.
• Women are more encouraged to apply for this job.

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.