Program Manager(River Nile) – BFD

Job Description

Section/Unit	Managment
Supervisor	Country Director
Duty Station	River Nile
Closing Date	31 March 2024

Building Foundation for Development (BFD) is an international non-profit, non-governmental organization that is committed to empowering the most vulnerable groups in society. BFD works humanely and transparently to implement sustainable development and relief programs of the highest quality. BFD follows the four basic humanitarian principles of humanity, neutrality, independence, and impartiality to make a positive impact on the lives of people in need and to promote sustainable development in the communities it serves. BFD aspires to provide an integrated humanitarian and development response to conflict-affected areas through a professional, neutral, transparent approach, and adherence to the Core Humanitarian Standards (CHS).

MAIN PURPOSE: The Program Manager will work to contribute to achieving the BFD’s vision, mission, and strategies related to the target beneficiaries through planning and implementing several high-quality emergency and development projects. The Program Manager will work collaboratively with the BFD’s other programs, particularly with the Nutrition Program, and with technical advisors on technical inputs to enhance the achievement of these goals. He/she will work under the direct management of the Country Director.

Duties and responsibilities:

General 

• Comply with all BFD’s policies (Safeguarding Policy, Code of Conduct, Child Protection, Safety & Security policy.) and other relevant policies and procedures.
• Comply with BFD’s policies and practice concerning BENFS protection, code of conduct, health and safety, equal opportunities, and other relevant policies and procedures.
• Creates a managerial environment to lead, enable, and maintain our culture of safeguarding.

Specific duties and responsibilities:

Strategic Planning: 10%

• Lead role in developing strategic and operational plans for the program that are consistent with BFD’s strategic plans and vision, mission, and objectives, and ensuring coordination of all technical input to country strategy, proposals, and reports. 
• Contribute to the development, maintenance, and review of strategy and strategic vision for BFD.
• Develop and review standard operating procedures (SOPs) for various program activities and operations.

Program Management Implementation: 30%

• Manage and review detailed implementation plans developed by the health project staff and ensure quality standards in compliance with BFD strategies, donor guidelines, and priorities.
• Responsible for the successful, timely, and quality implementation of health projects, ensuring activities are on track, and defining and implementing action plans for areas of improvement.
• Make key decisions about the program implementation and offer solutions to problems that arise during the implementation of projects.
• Manage and oversee the implementation of the agreed plan for health projects, from a quality perspective and meeting project targets and deadlines. (for example, monitoring against log frames, monitoring detailed implementation plans, and individual performance management work plans). 
• Ensure that the projects are implemented following the BFD’s project life cycle guide and the associated manuals and procedures.
• Review and approve program supplies needs and coordinate with the other departments to provide them in quantity, quality, and appropriate time.
• Take steps to document lessons learned, from programs, for wider dissemination.
• Ensure that health project Managers monitor, supervise, and approve budgets in terms of expenses, projections, under and overspends, BVA analysis, and timely allocations, fully expensing projects as per project documents and log frames and in line with BFD policies.
• supervision of health project managers to ensure the availability of documents and records related to the project closure phase as per the BFD’s policy.
• Lead the process of preparing/reviewing periodic technical and financial reports for health projects before sending them to donors, executive management, and local authorities with the appropriate quality and time.
• Work with the Program Partnership Unit in the communication process, review meetings with donors and manage donor feedback.
•  Work with the Program Quality Unit in preparing and implementing periodic internal review meetings for program projects and lessons learned sessions.
• Conduct field visits to the program’s project sites to supervise projects and provide the needed technical support.
• Review all program financial reports to ensure that donor guidelines have been followed and BFD policies.
• Supervise ongoing project assessments, evaluation, and operational research studies, and take the lead in utilizing the recommendations to improve programming.
• Oversee the project monitoring to ensure information and reporting systems fulfill the needs of BFD, communities, partners, host government, donors, and other stakeholders, in line with BFD’s accountability guidelines.

Program Development:20%

• Work closely with the Business Development unit , Advisors, and Coordinators in the design and development of new funding proposals and concepts by providing information and technical inputs to the plans, budgets, and M&E indicators, including requests for existing project extensions as may be necessary.
• Work closely with the MEAL team to design and review MEAL activities, including results and indicators, and ensure that accountability activities are considered when designing projects.
• Ensure that technical staff provide input into proposals and proactively and regularly communicate planned requirements for program design and implementation to relevant Country Office departments/functions.
• Identify and evaluate risks and possible threats associated with program activities and take appropriate mitigation measures, in close collaboration with the Internal Control and Compliance unit.
• Lead research and implementing innovative creative techniques and processes to increase the program’s efficiency and enhance the competitiveness of BFD. This includes creating a list of goals that encourage innovative thinking and strategies throughout the program. 
• Lead health technical assessments in coordination with other BFD units and/or other external sector agencies, ensuring assessment findings are documented and that all assessments include a specific analysis of the population’s needs.

Partnership Development And Management: 15%

• Work with the Program Partnership unit to diversify the funding base by developing existing or new relationships with donors.
• Ensure the implementation of the guidelines for the various memberships from a technical standpoint in implementing the program’s projects. 
• Contributing to managing, directing, monitoring, and evaluating the level of implementation of program activities by local partners includes:
• Develop with the partners detailed work plans and budgets to cover and implement a selected program.
• Monitor and follow up on the implementation of the agreed work plan and budget to ensure that the program objectives are being realized under the program and partnership agreement and take the necessary actions for any identified deviations.
• assist in Undertaking partners’ capacity assessment to identify capacity gaps and areas of support that the partners will require for effective implementation of the program.
• Undertake frequent mandatory and non-mandatory support visits to the partner organizations to discuss program and operational progress and ways in which BFD can provide the needed support.
• Ensure timely, accurate, and high-quality financial and programmatic reporting by the partners and take corrective actions for any non-compliance by the partners.

Coordination and Communication: 15%

• Work closely with other program teams to ensure an integrated program approach, identify ways of maximizing links, sharing of experiences and lessons learned.
• Engage with key Government Agencies Health ministry, MOPIC, and other stakeholders and duty-bearers at area and state levels to support the implementation of the health program.
• Work with the Program Partnership Unit to ensure BFD is represented in various program areas, meetings, and workshops including relevant clusters/strengthen & and maintain links with relevant coordination mechanisms.
• Ensure that regular and effective communications are maintained with Technical Advisors and other sectors within the organization for smooth program operations, implementation, and integration.
• To lead in the coordination and preparation of quality and timely authorities and donor reports thus ensuring that these are of high quality (Reporting clearly on progress towards the outputs of the project as stated in the project proposal).

Team Leadership and Capacity Building: 10%

• Assist in the selection of qualified health program staff and recommend promotions, disciplinary action, and termination of staff in consultation with HR and Finance.
• Line-manage health program staff in the areas of responsibility, ensuring they have clear objectives and receive meaningful feedback on their performance regularly, in collaboration with the human resources department.

Minimum Qualification, Skills and Experience Required:

SKILLS AND BEHAVIOURS  

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling BFD values.
• Holds partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and takes responsibility for their personal development.
• Future-orientated, thinks strategically and on a global scale.

Collaboration:

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, members and external partners and supporters.
• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

• Develops and encourages new and innovative solutions.
• Cuts away bureaucracy and encourages an entrepreneurial approach.

Integrity:

• Honest, encourages openness and transparency, and builds trust and confidence.
• Displays consistent excellent judgment.

Qualifications and skills

• Master’s degree (MPH preference) with at least five years of relevant experience preferably in management, and service delivery in the context of emergencies.
• Strong analytical and conceptual skills and the ability to think and plan strategically.
• Strong skills and experience in all aspects of program development, including program/project monitoring, review & evaluation.
• Substantial experience of developing working relations with government, UN agencies INGO partner community stakeholders and beneficiaries.
• Fluency in written and spoken English and substantial experience in preparing project proposals and reports to donors.            
• Excellent interpersonal, communication and presentation skills and commitment to capacity building of staff with proven skills as a trainer/facilitator and mentor.
• Demonstrate skills in resource and staff management/development and the implementation of appropriate policies, procedures, and systems. 
• Commitment to and understanding of BFD’s aims, values and principles.
• Ability to be self-sufficient and resourceful.
• Ability to effectively communicate with the team 
• Self-motivated, results-driven and excellent sense of organization
• Good writing skills – ability to develop high quality reports and accurately analyze M&E data
• Excellent interpersonal and negotiation skills
• Ability to exercise sound judgment and make decisions quickly and independently
• Extremely flexible, and have the ability to cope with stressful situations.
• Ability to relate to and effectively motivate staff
• Ability to represent the Agency in high level meetings with local government
• Good in computer applications, especially with Word and Excel, PowerPoint a plus.

Core Humanitarian Standards (CHS): The role holder is required to carry out the duties in adherence to the Core Humanitarian Standards, the values and principles outlined in BFD’s policies such as Code of Conduct, Prevention of Sexual Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, Anti-Retaliation, and other internal policies and guidelines.

Equal Opportunities: The role holder is required to carry out the duties by the BFD Equal Opportunities and Diversity policies and procedures

Please do not apply unless you meet the minimum application requirements, otherwise, you will not be considered. 

How To Apply:

Please, submit your CV, work certificates, and qualifications through the HAC Office in River Nile State, a telephone contact number, and two professional references, closing date:31.03.2024, at 14:00