Finance Coordinator – Concern Worldwide
Job Description
| Organization: | Concern Worldwide |
| Job Title: | Finance Coordinator |
| Duty Station: | Khartoum |
| Grade/Salary: | Gross Salary range between 825 US Dollars to 1054 US Dollars based on experience. |
| Reporting to: | Country Financial Controller |
| Direct reports: | Senior ICT Officer with technical supervision of field office-based IT staff |
| Liaises with: | Khartoum finance team, field finance teams, HR team, logistics, and Procurement team, Programmes team |
| Closing Date: | 09/09/2021 |
Job Purpose
To manage, coordinate and oversee the work of the finance department in the Khartoum office which includes payroll, cash forecasting and requirements, account payables and receivables, Balance sheet analysis, payments review, and serve as the contact person for all Finance related duties from Kordofan and West Darfur.
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Duties
Payroll Preparation
- Preparation of payroll for all National staff, checking of overtime for relevant staff and liaising with HR where queries arise.
- Preparation of payments for staff, the tax office and social insurance
- Keeping up to date with relevant tax and social insurance laws for payroll purposes
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Supervisory Role
- Manage 1 finance assistant, and 2 Senior finance officers in Khartoum office. Identify appropriate training as and when required.
- Manage finance aspects of Office Managers in Kordofan and West Darfur field offices. Identify appropriate training as and when required.
- Ensure that all field staff are adhering to the Concern financial procedures
- Upload to GP cash and bankbooks from all offices by the 6th day of the month
- Evaluate current policies and procedures and implement changes as needed to ensure accuracy and adequate safeguard of assets.
- Ensure adequate finance controls exist and are maintained in all Sudan offices. Liaise with Country Financial Controller and Finance Officer to provide training where necessary
- Check coding of all cashbooks and bankbooks sent to Khartoum from field offices.
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Accounting
- Maintain the following books on a monthly basis
- WFP fuel journal
- Prepayment journal
- Fuel journal
- Team house journal
- Payroll and salary allocation journals
- Balance sheet clearing journals
- Support cost allocation journals
Balance Sheet review, analysis, and clearing
- Analyse the following balance sheet accounts on a monthly basis
- All Salary accounts (Advance to staff, salary offset, salary control accounts, Social Insurance control, Salary tax control
- Prepayment accounts i.e. rent, Fuel, Flights and any other prepayment account
- Account payable: Creditors, Accruals, Salary payables such as the 13th month accrual accounts
- Create and maintain a balance sheet file where reconciliations are filed on a monthly basis
Staff Management
- Supervising the Finance Assistant and Senior Finance Officers
- Conducting performance appraisal for Finance Assistant and Senior Finance Officers
- Assisting in the recruitment of Finance staff
- Participating in disciplinary and grievance hearings for departmental staff
- Attending to HR general queries
Other Duties
- Cover other colleagues role during their leave/absence for a short time as assigned by CFC
- Any other tasks assigned by the CFC
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Systems Compliance
- Participate in procurement processes as a member of the Finance Department to ensure proper processes are followed
- Performing any other financial tasks required to keep Concern Khartoum and West Kordofan in line with Concern Finance, Logistics, and HR procedures.
- Performing any other tasks as requested by the Country Financial Controller
- Adhere to all Health and Safety procedures in all locations in North Sudan
Confidentiality
- Ensuring the non disclosure of any information whatsoever relating to the practices and business of Concern World wide, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty
Emergency Response:
Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Liberia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.
Experience, Skills and Qualifications
The course of Fundamentals of Accounting Specialization by the University of Illinois
Essential
- University degree in finance and/or business management
- Strong financial and analytical skills
- Experience from working in a technical Finance position
- Fluency in English and Arabic, both written and verbal
- Extensive working knowledge of Excel and Word
- Thoroughness, flexibility, initiative, resourcefulness, ability to work with multi-disciplinary and multi-cultural team
Desirable
- Understanding and experience using Microsoft Great Plains is an advantage
- Experience from large/complex projects with stringent donor rules is very advantageous
Essential
- Managing yourself
- Leadership
- Communicating and working with others
- Delivering Results
- Planning and Decision Making
Desirable:
- Creativity and Innovation
- Influence, Advocacy and Networking
- Change Management
Concern Code of Conduct and its Associated Policies.
Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s.
Core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.
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About Concern Worldwide
Concern Worldwide is a non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty. In Sudan, Concern is working in West Darfur, South & West Kordofan states implementing programmes in Food Security and Livelihoods (FSL), Health and Nutrition, WASH sectors while also responding to emergencies that may arise.
Concern Worldwide is Ireland’s largest aid and humanitarian agency. Since its foundation 50 years ago it has worked in 50 countries. According to its latest annual report, Concern helped 28.6 million of the world’s poorest and most vulnerable people in 2019, while responding to 82 emergencies in 24 countries.
What is the meaning of concern worldwide?
Concern Worldwide (often referred to as Concern) is Ireland’s largest aid and humanitarian agency. … Concern aims to help those living in the world’s poorest countries. Concern is engaged in long-term development work, in addition to emergency relief in Africa, Asia and the Caribbean.
Location: 52-55Lower Camden Street, Dublin 2
How To Apply
To apply: Please submit a cover letter, CV detailing your experience skills and qualifications, a telephone contact number and two professional references to HAC office in Khartoum.
For jobs from Concern Worldwide visit: Concern Worldwide Jobs Page
