Fleet officer (Port Sudan) – CRS
Job Description
| Organization | Catholic Relief Services |
| Job Title: | Fleet officer |
| Section/Unit | Administration |
| Supervisor: | Administrative Manager |
| Duty Station | Port Sudan, Sudan |
| Closing Date: | 08 August 2024 |
About CRS
Catholic Relief Services-USCCB “CRS” is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding.
CRS Sudan is as dynamic and diverse as the needs of the people we serve. Since 1978, CRS Sudan has been assisting the people of Sudan across the emergency, recovery, and development spectrum. Key sectoral areas for CRS Sudan include food security, livelihoods, nutrition, health, peacebuilding, and natural resource management. CRS Sudan Program has an expanding portfolio of programs crossing the emergency response and resiliency spectrum
Duties and responsibilities:
- Supervise drivers and coordinate vehicle movements based on the filled-up vehicle request forms. This includes assigning daily duty drivers, directing outside drivers through radios or mobiles, and ensuring accuracy and timely completion of vehicle log sheets.
- Managing Fleet activities
- Managing Vehicle maintenance, service, repair
- Managing VMS and responsible for timely, accurate, quality VMS report.
- Conduct unannounced verification of Vehicle Log sheets data entered in VMS
- Supervise Fleet staff
Monitor and coordinate Vehicle use and schedule
- Manage Vehicle Service Contract
- Manage, monitor and assess the vehicle fuel consumption
- Manage the Generator, including regular maintenance, service, repair
- Monitor Generator Fuel consumption and provide weekly consumption report to the Admin Manager
Manage Office Fuel stock for vehicles and Generator, provide weekly/monthly Fuel stock report, Submit Fuel replenishment request to ensure adequate fuel stock available in the office
- Conduct unannounced inventory and store management control and report any discrepancies.
- Drive CRS vehicles as requested and train drivers on using Motorola radios, reporting regularly on their location.
- Ensure drivers are trained in safe and secure driving in consultation with the Security Officer.
- Assist in processing documents for the release of vehicles and parts through customs, as well as in purchasing and shipping vehicle and generator spare parts to field offices.
- Supervise vehicle maintenance in Port Sudan and follow up on maintenance at field offices.
- Follow up on accident reports and prepare necessary insurance processes in coordination with the Administration Manager.
- Assess the need for drivers and provide recommendations to the admin manager on staffing levels and hiring of additional permanent or temporary drivers.
- Assist in the recruitment and testing of drivers and provide mentoring and coaching to drivers.
Minimum Qualification, Skills and Experience Required:
Typical Background, Experience & Requirements:
Education and Experience
- Good spoken and written English.
- A valid general driving license.
- Driving experience not less than five years, preferably with NGOs.
- Experience not less than two years in managing vehicles/ drivers, preferably with NGOs.
- Good experience on vehicles maintenance and troubleshooting.
- Good reporting and problem-solving skills.
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
Agency REDI Competencies (for all CRS Staff):
Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
- Personal Accountability Consistently takes responsibility for one’s own actions.
- Acts with Integrity Consistently models values aligned with CRS Guiding Principles and mission.Is considered honest.
- Builds and Maintains Trust Shows consistency between words and actions.
- Collaborates with Others Works effectively in intercultural and diverse teams.
- Open to Learn Seeks out experiences that may change perspective or provide an opportunity to learn new things.
Agency Leadership Competencies:
- Lead Change Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
- Develops and Recognizes Others Builds the capacity of staff to reach their full potential and enhance team and agency performance.
- Strategic Mindset Understands role in translating, communicating, and implementing agency strategy and team priorities.
Supervisory Responsibilities (Drivers)
***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
CRS prioritizes candidates who are citizens/ permanent residents of the countries where we have CRS offices.
CRS is an Equal Opportunity Employer
How to apply
Submission location: –
If interested, please submit cover letter, resume and copies of your education and work certificates to Catholic Relief Services – Port Sudan Office House No.366, Block 4, Hay Almatar, East Al-Waledain Mosque, Alsilk Street, Port Sudan. Ensure that your cover letter or resume has a phone number here you can be reached.
