Supply Chain Team Leader – DRC
Job Description
| Organization | Danish Refugee Council (DRC) |
| Workplace: | Central Darfur Nertiti/Zalingei |
| Department/Country: | Sudan |
| Contract type: | National contract |
| Application due: | 05/04/2023 |
Overall purpose of the role:
The Supply Chain Team leader main objective is to provide support in the Supply chain department in efficient and effective Logistics implementation and smooth running of departmental operations of the Darfur region office with emphasis support logistics/procurement staff and functions including implementation of DRC Dynamics. The role expected to contribute to strengthen the overall supply chain functions. This position will also ensure implementation of audit recommendation related to logistics and procurement.
He/ She will be expected to assist on procurement, warehouse, assets, general equipment and fleet management for whole country, ensuring that all logistics operations are managed and maintained in an efficient manner. as per DRC’s internal and donor procedures & as per the Operations Handbook.
Key Responsibilities:
Procurement Co-ordination
- Taking lead all procurement in his/her area for all four bases, from purchase requisition to final delivery, i.e. organizing RFQ process, sourcing supplies and services, and ensuring delivery as per request.
- Ensure that procurement plan for his area are in place and being updated regularly with support of program team.
- Ensure that purchasing policies and processes are in place to meet programme and operational needs in terms of price, quality and delivery targets, respecting Donor regulations and not to have financial losses from audits
- Assist Supply chain manager (SCM) and ensure the procurement are fully compliant as per the DRC Operations Handbook and donor’s requirement.
- Draft ITB (National) documentation before advertising or inviting suppliers with SCM and requester
- Assist and support SCM in ITB management (TOC report, technical analysis and contract award).
- Assist and support establishing purchasing agreements for the key program items and routinely procured other administration items.
- Organize procurement trainings for program staff and small-scale refresher training for procurement staff.
- Travel to all area offices and ensure implementation of the OH policy and process of DRC OH and audit recommendations related to the supply chain
- Ensure that all procurement tracker are updated in his/her area
Fleet Management
- Assist SCM for compliance and implementation of Operations Handbook in his/her area
- Support Log officer and coordinate with program and perform right sizing of fleet exercise.
- Support Log officer and ensure an effective fleet management practice in DRC especially for the service contract vehicles in Darfur.
- Provide monthly comprehensive country report on fleet & fuel report to SCM and arear manager
Asset Management
- Assist SCM and support in compliance and implementation of Operations Handbook on asset management in his/her area
- Support all Darfur field SC team for monthly comprehensive country reports on Inventory/Assets, compile all report and provide to SCM and area manager
Inventory and Warehouse Management
- Assist SCM and report to area manager for ensuring compliance and implementation of Operations Handbook on inventory and warehouse management in his/her area
- Organize training for program staff and warehouse staff on stock ownership, stock management, release and accountability of stock return etc.
- Provide monthly comprehensive country report on warehouse inventory to SCM (list and stock value in hand) and arear manager
DRC Dynamics ERP System
- Ensure proper application of DRC Dynamics supply chain processes (mainly P2P and Asset Management) in the operations.
- Apply reports and data analytics from ERP supply chain system to improve supply chain performance
Experience and technical competencies: (include years of experience)
- Minimum 3 years of experience in humanitarian logistics management within the field of Supply Chain Management, Fleet Management, Asset Management, and Distribution Support
- At least 2 years’ experience with people management
- Knowledge and experience of dealing with service providers and contractors’ management
- Proven Management and supervision skills, team player and proven commitment to accountability practices.
- Excellent computer skills in MS Word & Excel, as well as experience working with an ERP system
- Experience with standard procurement procedures and documentation.
- Experience with construction and site project management
- Experience with auto mechanics or electrical installations
- Experience working in an (I)NGO
- Stable and robust character.
- Strong analytical and conceptual skills.
Education: (include certificates, licenses etc.)
- Master’s Degree in Logistics and Supply Chain Management, Business administration or related field
Languages: (indicate fluency level)
- Fluent in both oral and written English
Key stakeholders: (internal and external)
- DRC staff members in Country office and field offices
- Supplier and service providers
- HAC and Other government offices
All DRC staff should master the 5 core competencies:
- Striving for excellence: you focus on reaching results while ensuring an efficient process
- Collaborating: you involve relevant parties and encourage feedback.
- Taking the lead: you take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: you act in line with our vision and values
VI. APPLICATION PROCEDURE:
All interested applicants are required to apply online via Sudan job or DRC Website. Those in Central Darfur who face issues with Internet are required to submit their CV with three references and reachable contact numbers, a letter explaining how their skills and experience meet the requirements of the job, plus copies of academics and experience certificates to the HAC Labour office in Zalingei within 15 days (deadline 5/04/2023) & soft CVs can be submitted to the following e-mail: elfadil.mohammed @drc.ngo.
An assessment process will be conducted by DRC HR & Administration in collaboration with the HAC Labour office and only selected candidates will be notified.
