Human Resource Assistant (Port Sudan) – DT Global

Job Brief

Port Sudan, Sudan

DT Global works in partnership with communities, governments, and the private sector to deliver innovative solutions that transform lives. DT Global – launched in 2019 – is built on legacy companies AECOM’s International Development Services Sector, Development Transformations, IMC Worldwide, and Cardno International Development. To fulfill its profit-for-purpose mission, DT Global is a key donor to the DT Institute, an independent not-for-profit organization, in support of DTI’s efforts to test new ideas or expand on donor partner priorities to improve as many lives as possible.

Our global team of 2,500 staff and experts work in over 90 countries. We bring over 60 years of experience, relationships, and technical excellence to improve lives on behalf of our partners, clients, and stakeholders. We aim to maximize sustainable development impact across a wide range of practice areas, including Conflict Prevention, Stabilization & Transition; Economic Growth; Environment & Infrastructure; Governance; and Human Development. Together, we aim to positively impact 500 million lives by 2045.

Project Background:

DT Global is recruiting for project positions for a 38-month USAID-funded program in Sudan focused on strengthening citizen engagement around shared, democratic values. The program aims to build the capacity of civil society organizations, support social institution building, and strengthen strategic communications and public information/outreach in order to improve citizens’ access to timely and accurate information.

Position Summary:

The Human Resources (HR) Assistant handles the daily administrative and HR duties of the program. The HR Assistant provides functional support to the HR Manager in the areas of recruitment, record maintenance and personnel administration, and payroll processing. This position will report to the Human Resource Manager.

Principal Duties and Responsibilities:

• Recruitment: Support HR Manager in publishing recruitment advertisements, tracking applicants, collecting documentation, administering tests, coordinating interviews, etc., and ensuring that all received applications and documents are filed in both hard and soft copy formats.
• Administrative support: Provide administrative support for the HR and personnel support functions of the program, including collecting and sending requests for employment and hiring documentation, ensuring proper filing of employees’ documentation, coordinating with other departments and ensure information flow with official circulars, policy announcements, and other external communications.
• HR Document and Monitoring Support: File and help track all staff performance appraisal forms in employees’ respective files. File copies of all staff timesheets received from the employees for future tracking. Maintain and update monthly the leave records for all national staff. Organize and file paper and soft copies of all approved leave requests. Support the HR team in maintaining accurate and complete personnel files.
• Other tasks as assigned by supervisor.

Education & Minimum Qualifications:

• Completion of some post-secondary school, Clerical / HR training, certificate or diploma preferred.
• One or more years of previous experience in human resource administrative position.
• Knowledge of Sudanese Labor Laws.
• Experience in liaising with other organizations and government officials.
• Fluent in spoken and written English.
• Proficient in Microsoft Office.
• Be proactive, have strong prioritization skills, and ability to work cross-culturally.
• Fluency in written and oral English and Arabic is required.
• Legal authorization to work in Sudan is required.

Core Competencies:

TEAMWORK: Works cooperatively and effectively with others to achieve common goals. Participates in building a culture characterized by inclusion, trust and commitment.  

COMMUNICATION: Effectively conveys information and expresses thoughts professionally. Demonstrates effective use of listening skills and displays openness to other people’s ideas and thoughts. 

ADAPTABILITY: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment. 

CUSTOMER/CLIENT FOCUSED: Anticipates, monitors and meets the needs of customers and responds to them in an appropriate and responsive manner. 

DIVERSITY AND INCLUSION: Conveys respect for diverse individuals and perspectives; models inclusive behavior and treats everyone fairly. 

PROFESSIONALISM: Displays appropriate and ethical behavior, integrity and personal presentation in the workplace always; demonstrates respectful communication for others, both verbal and non-verbal. 

We thank all applicants for their interest. Only short-listed candidates will be contacted.

DT Global, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, veteran status, gender identity, or national origin. DT Global, LLC prohibits discriminating against employees and job applicants who inquire about, discuss, or disclose the compensation of the employee or applicant or another employee or applicant.