Programme Assistant(Khartoum) – FAO
Job Description
| Organization | The Food and Agriculture Organization (FAO) |
| Organizational Unit | FNSDN |
| Duration | Fixed-term: 2 years with possibility of extension |
| Grade Level | G-4 |
| Primary Location | Sudan-Khartoum |
| Closure Date | 10/Feb/2024, 1:59:00 AM |
IMPORTANT NOTICE: Please note that the Closure Date and Time displayed above are based on the date and time settings of your device
Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.
• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members, and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold FAO’s values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives, and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient, and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
Organizational Setting
The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments in developing policies, programs, and projects to achieve food security and reduce hunger and malnutrition, to help develop the agricultural, fisheries, and forestry sectors, and to use their environmental and natural resources sustainably.
The position is located in the FAO Representation in Khartoum, Sudan.
Main Purpose
The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit’s program and projects.
Supervision Received/Exercised
The Programme Assistant reports to one or more professional staff and receives guidance from a higher-graded Programme Assistant. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.
Working Relationships
The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.
Key Functions/Results
• Collect and compile data on program/project activities to support reporting on program/project delivery;
• Provide information on program/project expenditures and the status of program/project budget;
• Process, format and proof-read reports, documents, publications, and correspondence related to the work of the unit from draft texts;
• Review and direct correspondence, calls, and queries to appropriate contacts; provide background information; respond to routine inquiries;
• Make arrangements for meetings, seminars, and events: implement logistics, prepare correspondence, compile and distribute documents, and make administrative arrangements;
• Initiate and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments, and procurement;
• Perform other duties as required.
Impact of work
The incumbent’s work impacts the timely and efficient delivery of the immediate work unit’s program.
MINIMUM REQUIREMENTS – candidates will be assessed against the following
Education: Secondary School Education
Experience: Three years of relevant experience in financial and/or administrative support work
Languages: Working knowledge (proficient – level C) of English
IT Skills: Good knowledge of MS Office applications, Internet, and office technology equipment
Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application. “Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.
Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical Skills
• Good knowledge of corporate information systems
• Good knowledge of common administrative and financial rules and regulations
• Good knowledge of communication and documentation standards
ADDITIONAL INFORMATION
• FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• The length of the appointment for internal FAO candidates will be established by applicable policies about extension of appointments
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
• General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application.”Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.
• No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location
• For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/
REMUNERATION
A competitive compensation and benefits package is offered. For information on UN salaries, allowances, and benefits, click on the following link:
http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN-accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate
• Incomplete applications will not be considered
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military, and police records to ascertain any information that may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks, and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case, FAO will no longer be able to consider your application
• Only applications received through the recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to apply well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT
