Job Description
| Job Title: | Admin/Archivist |
| Location: | Khartoum |
| Line Manager: | Logistic Coordinator |
| Works in collaboration with: | TGH Operational Support teams |
| Closing Date: | 03/10/2021 |
| Net Salary: | 315.65 USD |
Under direct supervision of Logistic Coordinator the Admin/ Archivist is responsible for managing the archiving system for all logistic documentation and administrative documents for purchase files including purchases completed at Khartoum, or at the base level.
Responsibilities and related tasks
Admin/Archivist follows TGH archiving system procedures.
Manages scanning and photocopying related to all purchases.
He/she represents TGH with professionalism, honesty, and commitment.
1. Classifications/Archiving of Purchase Files
- Photocopying, scanning and filing the current and previous projects.
- Make sure purchase files are complete according to the check list.
- Make sure the purchase files are fully stamped and signed correctly before archiving.
- Classify the Purchase files according to the project.
- Maintaining proper care and maintenance of all documents handled.
- Make softcopies for the archive data base.
- Stamping documents.
- Communicating regularly with assigned supervisor about concerns, issues, or ideas arising from projects.
- Labels manuscripts, folders, and containers.
- Ensuring the goals and policies of the archives and Library are promoted and adhered to.
- Arranges and sorts, purchase files properly as per TGH policy. Performs clerical functions related to archiving activities.
2. Coordination with other Departments and Field Teams
- Liaise with the finance department to receive the complete purchase file for archiving.
- Liaise with the field teams to receive hardcopies after the completion of any purchase file.
3. Electronic Archiving of Purchase file
- Make sure that all hardcopies for the purchase files are scanned and kept in an agreed location, as per direction of Logistics Coordinator, which is accessible for the Logistic and Finance teams.
- Update the archiving list data base on a daily basis.
4. Participates in all logistics activities
- To participate to internal meetings as requested by the Logistics Coordinator.
- To assist with any other logistics tasks, as requested by Logistics Coordinator
Any other tasks which may be required for the smooth operation of the projects
5. Capacity-building
- Participate actively in any training courses recommended by TGH, and share new skills and knowledge with his/her colleagues
- Inform his/her supervisor about identified training needs and training opportunities on his/her job related matters
- Co-operate in the supervision of partner organizations according to TGH partnership agreements, as requested by the Logistics Coordinator
Required Knowledge, Skills and personal feature
- University degree preferred
- Strong experience at the same position
- Fluent Arabic – reading, spoken, written
- Basic English spoken.
- Good knowledge of logistics and the supply chain.
- Strong work experience at the same position with an INGO
- Very good organizational skills
- Good knowledge of MS office Package
- Ability to work in a team and under pressure
- Ability to work in a volatile environment
- Personal features: Diplomatic, attention to detail, honest, motivated, enthusiastic.
About Triangle Generation Humanitaire
Triangle Génération Humanitaire is an International Solidarity Organisation born in 1994 from the desire to develop cross-disciplinary and sustainable expertise. TGH integrates emergency relief, rehabilitation, and development in its programs within a comprehensive approach, using an environmental approach wherever possible.
Details
Legal residence: France
Types: NGO
Funding agencies: EC, Government, UN, UNICEF, UNHCR, AICS / DGDC
Sectors: Civil Society & NGOs, Poverty Reduction
Address: 1 Rue de Montribloud, 69009 Lyon, France
Triangle Generation Humanitaire (tgh) in Sudan
The lifting in 2018 of US economic sanctions applied since 1997 has not had the expected effect on the country’s economy, which is mainly dependent on imports.
Deprived of about 75% of the oil resources now located in Southern Sudan since its independence in 2011, Sudan is facing soaring inflation that has caused several devaluations of its currency in 2018, with a direct impact on the living conditions of rural and urban population.
The decrease in armed clashes between rebel groups and government forces seems to be confirmed in Darfur, with the United Nations announcing the withdrawal of the peacekeeping mission in the region (UNAMID) in 2020.
On the ground, this improvement in the security situation and the signing of a tripartite agreement between the Chadian and Sudanese governments and the United Nations refugee agency announce an acceleration in the return of refugees who have fled the conflict.
Meanwhile, sporadic clashes between rebels and the government (particularly in the Jebel Marra area) or between different tribes continue to occur regularly. In addition, the consequences of climatic disorders (floods, drought and fires) call for the maintenance of an emergency response capacity.
Acting in Sudan since 2004, TGH has rapidly expanded its programs in Central and West Darfur, despite a constantly precarious and complex situation.
From its six bases in Darfur and the one, established in 2020, in South Kordofan, the NGO continuously monitors humanitarian needs and identifies priorities for action. It can thus respond quickly to both new emergency situations in coordination with other humanitarian actors, local authorities and national partners, and have a solid knowledge of the structural problems affecting populations.
In West Darfur, TGH works with vulnerable populations affected by the conflict, and mitigates the effects of chronic emergencies due to lack of access to some basic services or natural disasters.
TGH’s multisectoral contribution saves lives while focusing on the empowerment of populations and the prospects for the return of displaced people.
Check: UNICEF Free Online Courses With Free Certificates
TGH is strengthening the technical and material resources to boost agricultural and micro-economic activities in Geneina and Kreinik. In cooperation with local stakeholders, these actions help improve cereal and market gardening production as well as a safe environment for the beneficiary populations.
In Central Darfur, TGH is strengthening sanitation and access to safe drinking water in the Golo town (Jebel Marra). This action complements the responses provided in Golo and elsewhere to food security needs: delivery of agricultural equipment, training or home garden activities (for self-consumption).
TGH also supports returnees in Um Dukhun for access to basic services: education, water access (through community management of the infrastructure it has built), and development of sustainable livelihoods.
Finally, TGH is opening a new project in consortium with the NGO Première Urgence Internationale (PUI) in the sub-district of El Abassiya in South Kordofan. Indeed, the region has suffered from conflicts, pitting the predominantly Muslim populations in the North of the country against those in the South, who are mostly Christian and animist, since Sudan’s independence in 1956. These clashes have been characterized by massive population displacements, a drop in agricultural production impacting food security, a deterioration of basic services including reduced access to drinking water and a deterioration of education and health services. TGH teams are therefore actively working to provide adequate and sufficient water access to the population as well as to facilitate access to an improved school environment and sustainable learning conditions for students in the targeted localities. At the same time, the NGO PUI ensures the improvement and access to health services in particular by strengthening the technical platforms of health facilities, by supporting prevention activities or by building the capacity of health staff through trainings.
From 2020, as in most countries, the health situation in Sudan has deteriorated due to the COVID-19 epidemic. Due to a lockdown that lasted several months, much of the activities underway during the first wave of the virus had to be suspended by TGH. As a result, the majority of programmes in Sudan had had to adapt in order to complete the planned activities in compliance with the recommended barrier gestures and hygiene measures.
The English language courses offered by US EMBASSY
How To Apply
Those who are interested in the position are requested to submit an application letter, CV, and copies of Academic/experience qualifications to TGH Office, street 37 Amarat Khartoum, Plot No.16 block No 10, or hand-delivered to the HAC labour office or through email address, [email protected]
Net Salary for this position is 315.65 USD
Opening date from to 23 September 2021 to 03 October 2021
