Finance Assistant (Kassala) – IOM
Job Description
| Organization | International Organization for Migration |
| Job Title | Finance Assistant |
| Location | Kassala |
| Classification | G5 |
| Type of Appointment | Special Short-term graded contract, six months with possibility of extension. |
| Estimated Start Date | As soon as possible |
| Closing Date | 10 October 2024 |
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and
works closely with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing
services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are
eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered
as first-tier candidates.
Context:
Under the overall supervision of the Resource Management Officer in Sudan and direct supervision of the
National Finance Officer; and, in collaboration with relevant units at Headquarters and the Administrative
Centers, the successful candidate will be responsible and accountable for managing the resources
management functions in Kassala office.
Core Functions / Responsibilities:
- Assist in managing financial resources by monitoring and controlling assets, reserves, funds, supplies,
etc. in accordance with IOM rules and regulations. - Assist in preparing annual budget submission and revisions including estimating staff cost as well as
rental and utilities, office equipment and supplies, printing, and other contracts, services or running
expenses, to include in the budget. - Extract and input data from various sources in financial or accounting systems.
- Assist providing guidance in accounting, budget and financial related issues.
- Assist in the preparation of the payroll by executing validity checks on monthly payroll results.
- Reviews all types of payments starting from purchases to payment requests verifying that they are
duly authorized, and all the supporting documents are attached therewith. - Create new Vendor Accounts in PRISM.
- Verify vendor claims for accuracy and conformance with IOM finance policies and instructions.
- Perform claim verifications against documentation to ensure that purchases/services are properly
authorized and that the goods have been received or services rendered. - Assist in the preparation of budget, accounting, financial, statistical reports and other reports as
required. - Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.
- Ensure proper and systematic completion of all posted payments and other accounting documents
according to the established standards. - Responsible for the Petty Cash of the office; and,
IOM is committed to a diverse and inclusive environment. Internal and external candidates are
eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered
as first-tier candidates. - Perform other duties as may be assigned
Required Qualifications and Experience
Education
- High School diploma with five years of relevant experience; or,
- Bachelor’s degree in Business Administration, Accounting, Finances, or related fields with three years of relevant professional experience.
Experience
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous
experience in SAP is a distinct advantage. - Attention to detail, ability to organize paperwork in a methodical way.
- Discreet, details and clients-oriented, patient and willingness to learn new things; and,
- Prior work experience with international humanitarian organizations, non-government or government
institutions/organization in a multi-cultural setting is an advantage.
SKILLS
- Knowledge of financial rules and regulations.
- Knowledge of International Public Sector Accounting Standards (IPSAS).
- Knowledge of ERP system.
Languages
- Fluency in English and Arabic is required (oral and written).
Required Competencies
Values – all IOM staff members must abide by and demonstrate these values:
- Inclusion and respect for diversity: respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible. - Integrity and transparency: maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct. - Professionalism: demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioral indicators level 2
- Teamwork: develops and promotes effective collaboration within and across units to
achieve shared goals and optimize results. - Delivering results produces and delivers quality results in a service-oriented and timely
manner; is action oriented and committed to achieving agreed outcomes. - Managing and sharing knowledge continuously seeks to learn, share knowledge and
innovate. - Accountability: takes ownership of achieving the Organization’s priorities and assumes
responsibility for own action and delegated work. - Communication: encourages and contributes to clear and open communication; explains
complex matters in an informative, inspiring, and motivational way.
Other
- Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation. - Only candidates residing in either the duty station or from a location in a neighboring province
that is within commuting distance of the duty station will be considered. - Appointment will be subject to certification that the candidate is medically fit for appointment.
Subject to certain exemptions, vaccination against COVID-19 will in principle be required for
individuals hired on or after 15 November 2021. This will be verified as part of the medical
clearance process. - Accommodation is not provided.
- This position is open to ONLY Sudanese nationals.
- Female candidates are strongly encouraged to apply for this position.
- Vacancy close at 23:59 local time Khartoum, Sudan on the respective closing date. No late
applications will be accepted.
How to apply
Interested candidates are invited to submit their applications via email referencing subject as SVN
38 2024 Finance Assistant – G5 – Kassala
Kindly send the following document to: [email protected]
- Cover Letter
- CV
- PHF (Personal History Form)
Any application that does not comply with the above-mentioned instructions will be automatically
excluded from the process. Only shortlisted candidates will be contacted.
Posting Period
From 2 October 2024 to 10 October 2024.
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing,
training or other fee). IOM does not request any information related to bank accounts.
