Human Resources Associate (Khartoum) – IOM
Job Description
| Organization | International Organization for Migration |
| Job Title | Human Resources Associate |
| Location | Khartoum |
| Classification | G5 |
| Type of Appointment | Special Short Term, nine months with possibility of extension |
| Estimated Start Date | As soon as possible |
| Closing Date | November 2, 2025 |
Established in 1951, IOM is a related Organization of the United Nations, and as the leading UN
agency in the field of migration, works closely with governmental, intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working
towards harnessing the full potential of migration. Read more about IOM’s workplace culture at IOM
workplace culture | International Organization for Migration
Applications are welcome from first- and second-tier candidates. For all IOM vacancies, applications
from qualified and eligible first-tier candidates are considered before those of qualified and eligible
second-tier candidates in the selection process.
Organizational Scope & Context:
Established in 1951, IOM is a related Organization of the United Nations, and as the leading UN agency
in the field of migration, works closely with governmental, intergovernmental and non-governmental
partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so
by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working
towards harnessing the full potential of migration. Read more about IOM’s workplace culture at IOM
workplace culture | International Organization for Migration
Applications are welcome from first- and second-tier candidates. For all IOM vacancies, applications
from qualified and eligible first-tier candidates are considered before those of qualified and eligible
second-tier candidates in the selection process
Established in 1951, IOM is a related Organization of the United Nations, and as the leading UN agency
in the field of migration, works closely with governmental, intergovernmental and non-governmental
partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so
by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working
towards harnessing the full potential of migration. Read more about IOM’s workplace culture at IOM
workplace culture | International Organization for Migration
Applications are welcome from first- and second-tier candidates. For all IOM vacancies, applications
from qualified and eligible first-tier candidates are considered before those of qualified and eligible
second-tier candidates in the selection process.
Under the overall supervision of the Human Resources Officer , the direct supervision of the National
Human Resources Officer, and in close coordination with the African Development Bank (AFDB)
Programme Manager and Deputy Chief of Mission /Head of Programmes, as well as coordination with
the Regional Office for MENA in Cairo and the revelant units in Headquarters (HQ) and Administrative
Centers, the Human Resources Associate will be responsible for supporting the Human Resources (HR)
functions of the Country Office (CO) and the AFDB–funded Sudan Integrated Social Sector
Infrastructure Rehabilitation Project (SISSIRP).
Core Functions / Responsibilities:
- Assist in coordination of recruitment processes, including but not limited to, providing
guidance to hiring managers on preparation of Terms of Reference, drafting and posting
Vacancy Notice/Special Vacancy Notice, screening and shortlisting applications, drafting
interview protocols, preparing and administering written tests, taking part in interview
panels as assigned, drafting candidates’ assessment forms, conducting reference checks,
preparing job offers, administering recruitment mailbox, etc. - Carry-out and coordinate pre-employment activities such as preparation of Entry on Duty
(EOD) documentation and collection of supporting documentation, coordination of EOD
medical exams and follow-up with Medical Services on medical clearance, coordinate
enrollment in insurance plans as appropriate, support the coordination and delivery of
induction sessions, arrangement for security briefing, etc. - Perform assigned role(s) in the organizational HR system, paying special attention to data
consistency and accuracy; input and maintain data based on approvals and supporting
documentation; verify eligibility for allowances and other benefits, monitor and follow up on
contractual situation and entitlements, and initiate prompt actions and generate reports,
contract extensions, personnel actions and other related documentation. - Perform the role of Timekeeper; monitor, maintain, update and reconcile leave quotas
based on supporting documentation; generate, edit and analyse leave-related reports;
respond to questions concerning leave administration; guide staff on request and approval
procedure in the system. - Carry-out a wide range of Human Resources actions, including but not limited to
preparation of documentation for separation, classification, reclassification, promotion,
disciplinary cases, etc. and coordinate with the Regional Office, Administrative Centers and
Human Resource Management in Geneva as appropriate. - Prepare all reports on personnel matters and submit timely to concerned parties; draft and
review routine correspondence, letters, certifications, etc.; open and update personal files,
create and maintain a systematic way to archive Human Resources documents (electronic
and hard copies). Update and maintain electronic and physical archiving systems in the unit
including personnel files with all supporting documentation, recruitment files, Human
Resources policies, regulations, guidelines and manuals, internal controls, etc. - Assist in monitoring compliance with the performance evaluation process and follow-up
with staff and supervisors as needed; facilitate compliance by providing technical guidance
on the use of the system. - Organize Human Resources events including staff development and training activities in
coordination with the relevant units at HQ and maintain updated records. - Provide information to staff on their entitlements and responsibilities in line with IOM
regulations, instructions and procedures. Respond to standard inquiries and refer to the
most sensitive/complex ones. - Identify areas for improvement and highlight them to the supervisor; provide inputs for new
procedures to complement or to adapt existing ones taking into consideration the specific
needs of the office. Assist in analysing and resolving sensitive cases by collating background
information, preparing summaries and sharing best practices. - Participate in inter-agency Human Resources related working groups as assigned.
- Provide guidance and training to new/junior staff in the unit
- Perform other related duties as assigned.
Required Qualifications and Experience:
Education
- High School diploma with five years of relevant experience; or,
- Bachelor’s degree in Human Resources, Business Administration, Psychology or related field
with three years of relevant professional experience
Accredited Universities are those listed in the UNESCO World Higher Education Database
Experience
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook;
- Prior work experience with international humanitarian organizations, non-government or
government institutions/organization in a multi-cultural setting is an advantage. - Proven experience in end-to-end recruitment processes, including drafting job descriptions,
facilitating interviews, and onboarding. - Experience working with ERP systems (e.g., SAP, Oracle, PRISM, or similar) is an advatnage.
- Experience with leave and time management systems.
- Familiarity with UN/international HR policies and processes such as classification, promotion,
contract management, and disciplinary procedures is an advantage. - Experience preparing HR reports and maintaining accurate and up-to-date HR records and filing
systems (physical and digital)
Skills
- Attention to detail, ability to organize paperwork in a methodical way;
- Discreet, details and clients-oriented, patient and willingness to learn new things.
- Excellent organizational skills with the ability to manage multiple tasks and meet tight deadlines
while maintaining accuracy and attention to detail. - Strong verbal and written communication skills; ability to draft clear and concise
correspondence, reports, and documentation. - Capacity to build effective working relationships with staff at all levels and maintain
confidentiality,
Languages
REQUIRED
Fluency in English and Arabic is required (oral and written)
Required Competencies:
Competencies1
The incumbent is expected to demonstrate the following values and competencies:
VALUES – All IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences.
Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with
organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner
and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
CORE COMPETENCIES – Behavioural indicators – Level 1
Teamwork: Develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is
action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes
responsibility for own actions and delegated work.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
OTHER
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation
- Only candidates residing in either the duty station or from a location in a neighboring province that is
within commuting distance of the duty station will be considered. - Accommodation is not provided.
- This position is open to ONLY Sudanese nationals
. • Female candidates are strongly encouraged to apply for this position
. • Vacancy close at 23:59 local time Khartoum, Sudan on the respective closing date.
. • No late applications will be accepted.
How to apply:
Interested candidates are requested to apply through the below links
View the external job posting
Posting Period : From 20 October 2025 to 02 November 2025.
No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank accounts.
