Monitoring and Reporting Officer – IOM
Job Description
| Organization | International Organization for Migration |
| Position Title | Monitoring and Reporting Officer |
| Duty Station | Homebased |
| Classification | Professional Staff, Grade P2 |
| Type of Appointment | Special short-term graded, six months with possibility of extension |
| Estimated Start Date | As soon as possible |
| Closing Date | 16 November 2022 |
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity. Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
- Internal candidates
- Candidates from the following non-represented member states: Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros;
Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau;
Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s
Democratic Republic (the); Latvia; Madagascar; Marshall Islands;
Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau;
Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines;
Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The
Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Context:
Afghanistan is one of the most devastated war-torn countries in the world. Recent estimates suggest that more than 7 million people have no or limited access to essential health services due to insufficient coverage by the public health sector and direct interruption due to conflict and insecurity. The intensified armed conflict in 2021 and the resulting upheaval in August 2021 have resulted in further escalating humanitarian needs and a significant deterioration of the protection environment for civilians in the country. These factors exacerbate the vulnerabilities of a population already burdened by the COVID-19 pandemic, subsequent economic downturn, and a severe drought across the country (declared in June 2021). Internal displacement inside Afghanistan is driven by both conflict and natural disaster. There is now an estimated number of 5.5 million Internally Displaced Persons (IDPs) in the country, including both protracted and the 634,000 newly displaced by conflict in 2021. Each year hundreds of thousand Afghan migrants and refugees return from Iran and Pakistan, which puts on extra loads on already stretched health system.
Afghanistan also faces more challenges in its response to the increasing needs for emergency health services due to the upheaval in August 2021. Afghanistan will likely experience further waves of COVID-19, but poor diagnostic capacity prevents accurate case measurement, a lack of healthcare services (including specialist COVID-19 services) impedes access to life-saving healthcare, and vaccine provision remains extremely limited, with considerable challenges being faced regarding roll-out. At this critical time, COVID-19 poses a huge risk to the people of Afghanistan in the context of political instability, humanitarian crises and a fragile health system.
The International Organization for Migration’s (IOM) Migration Health programme with over 300 staff is actively supporting the Afghanistan Ministry of Public Health and the World Health Organization (WHO) to strengthen health service capacity at Points of Entry (PoE), in affected communities and through additional support to other response areas such as specialised health facilities and laboratories to effectively prevent, detect and respond to COVID-19 and other public health threats. IOM provides integrated surveillance and disease control training for frontline health staff, necessary medical and health commodities, analyses and reports on population mobility trends in priority health zones to inform preparedness efforts, as well as risk communication to sensitize impacted areas.
As a result of the gradual scaling up of the field operations that are currently present in 12 provinces, the significant growth of the Migration Health Unit (MHU) programming portfolio and the new support through the Implementing Partners (IPs), the strengthening of Monitoring & Reporting capacities has become a priority in order to respond to the continuous need to provide timely and high quality reports to donors.
Under the overall supervision of the Deputy Chief of Mission (DCoM) and the direct supervision of the Migration Health Officer, the Monitoring and Reporting Officer (Migration Health) will be responsible for the provision of support and the overall coordination of the Health Unit’s Monitoring and Evaluation (M&E), reporting, donor liaison and subsequent communications for all of IOM health programs in Afghanistan.
The successful candidate is expected to carry out his/her duties in accordance with the strictest
ethical standards and with due respect for gender and socio-cultural sensitivities.
Core Functions / Responsibilities:
- Coordinate the timely preparation, review and submission of interim and/ or final narrative reports to donors.
- Keep track of donor reporting requirements and submission deadlines for each activity/project; and maintain up to date MHU’s Reporting Tracking Tools (RTT) summarizing projects reporting requirement alongside with deadline (both internal and external) with achievement status.
- Facilitate the design of Project Performance Monitoring Plan (PMP) of each active MHU project where non-existent and keep them up to date on a monthly basis.
- Contribute to the development and enhancement of effective IOM knowledge management efforts at the country level, including project tracking, data capture, analysis, monitoring and evaluation, and information sharing.
- In close coordination with Program Support Unit (PSU), track the submission, review and editing of interim and final project reports for donors, checking adherence to project proposals, signed agreements and institutional reporting requirements of IOM and donors.
- Monitor and follow up on the technical review and drafting of both internal and external sitreps, including all reporting requirements to health cluster (Monthly bulletin, Inter Custer Coordination Team (ICCT), Reporthub)
- Keep abreast of developments in MHU programming to support the preparation of appropriate reports, newsletters, briefings, videos, background notes, and other documentation as required, in close coordination with communications colleagues.
- Work closely with Health System Information Management and Geographic Information Systems (GIS) staff, where applicable, to facilitate accurate and effective data presentation, graphics and maps.
- Closely coordinate with Communications personnel at national, regional and global levels to facilitate the development and dissemination of communications and visibility materials, such as quarterly reports, newsletters, flash reports, projects factsheets, success stories, etc.
- In close coordination with the Public Health Officer and the PSU, contribute to the development of new concept notes and projects in line with donor priorities as well as IOM requirements and standards, including Results-Based Management (RBM) principles, review and endorsement processes embedded to the Project Information and Management Application (PRIMA)-for-all platform, and the IOM Project handbook.
- Facilitate the integration of Accountability to Affected Populations (AAP) into MHU’s programming by assisting with the integration of feedback, complaints and accountability mechanisms, as well as involvement of affected populations, into strategies, programme proposals, and monitoring and evaluations tools.
- Organize capacity building sessions for staff and IP in project development and reporting.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Public Health, Medicine, Health Administration, Epidemiology, Social Science, International Relations or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
Experience
• Relevant working experience in the implementation of public health programming in conflict settings;
• Strong background/experience, monitoring and evaluation and reporting. Experience in proposal development and donor liaison an asset;
• Working experience with the UN, IOM or INGOs preferred; cluster experience is an advantage;
• Experience working in hardship duty stations and emergency settings with complex operating environments preferred;
• Operational and field experience in migration, refugee and displaced persons related programming is an advantage;
• Experience working in a cross-cultural setting.
Skills
• Advanced planning, coordination, assessment, analytical and problem solving skills;
• Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian health guidelines and protocols such as those from the World Health Organization;
• Able to oversee multiple tasks, prioritizing and delegating as required;
• Excellent interpersonal skills, ability to work both independently and as a member of a team;
• Strong organizational abilities, excellent written and verbal communication skills;
• Ability to work effectively in high-pressure, rapidly changing environments;
• Demonstrated ability to establish and maintain effective relationships with implementing partners.
Languages
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).
For all applicants, fluency in English is required (oral and written). Working knowledge of Dari and/or Pashto is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.
Notes
*with frequent travel to Afghanistan and possible relocation to Almaty/Dushanbe if and when the situation is conducive.
Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).
Required Competencies:
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction. IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 16 November 2022 at the latest, referring to this advertisement. IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:
From 03.11.2022 to 16.11.2022
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
