Programme Associate (Shelter and Settlement) (River Nile) – IOM

Job Description

Organization	International Organization for Migration
Job Title	Programme Associate (Shelter and Settlement)
Location	River Nile, Sudan
Classification	G5
Type of Appointment	Special-Short Term (SST), 6 Months with possibility of extension
Estimated Start Date	As soon as possible
Closing Date	19 December 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration
and works closely with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing
services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates
are eligible to apply to this vacancy.
For the purpose of this vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Programme Coordinator (Shelter & Settlement) and direct
supervision of Senior Program Associate (Shelter & Settlement), the Programme Associate will
support the coordination and management of IOM Sudan’s Shelter and Settlement activities and
will be responsible and accountable to assist the coordination, distribution, liaison with different
stakeholders, and contribute to ensuring the timely provision of NFIs, Shelter, and HK assistance to
vulnerable populations in Sudan.

Responsibilities and Accountabilities:

1. Support the Shelter & Settlement Senior Program Assistant on the planning and execution
   of all phases of the distribution of NFIs, Shelter, and HK assistance from initial planning,
   coordination, implementation to the final monitoring.
2. Provide guidance, materials, templates, and Standard Operating Procedures (SOPs) for IOM
   common pipeline partners to support them to carry out shelter, NFI, and HK needs
   assessments, distributions, and Post Distribution Missions.
3. Assist to plan and coordinate with IOM approved partners and IOM team to receive shelter,
4. NFI, and HK items from IOM warehouses.
5. Prepare distribution reports, including analysis and recommendations. Participate in postdistribution monitoring exercises and prepare PDM reports in coordination with the
   M&E/QC Officer.
6. Provide administrative support for the shelter, NFI, and HK Programme including preparing
   Purchase Requests (PRs) in the IOM PRISM and following up on Purchase Orders (PO)
   creation with the Procurement and Logistics Unit as required.
7. Support with payment requests for the accepted services/ goods supplied and as needed
   follow up on MIGO creation with the Logistics and Procurement Unit.
8. Support dispatch of NFI/shelter stock in coordination with IOM logistics, ensuring
   completion, accurate record keeping, and follow up on issues.
9. Attend coordination meetings with Sub-cluster partners and IOM common pipeline
   partners at country level, on approaches to shelter, NFI, and HK.
10. Support with obtaining required permits for transporting assistance to localities in
    coordination with protocol colleagues.
11. Undertake duty travel when necessary to support staff members at different field
    locations.
12. Perform such other duties as may be assigned

Required Qualifications and Experience

Education

• Completed university degree in Business Administration or a related field from an
  accredited academic institution with three years of relevant professional experience; or
• High school degree in the above fields from an accredited academic institution with
  minimum five years of relevant professional experience.

Experience

• Experience, preferably in administrative support or similar roles.
• Experience working in an emergency context with throughout knowledge of executive
  assistance and liaison with the government is a significant advantage.
• Previous working experience with NGOs or international organizations is an advantage.

Languages
Fluency in English and Arabic is required

Values- All IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences.
Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent
with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies- Behavioral Indicators (Level 2)
Teamwork: Develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely
manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and
innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes
responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains
complex matters in an informative, inspiring and motivational way.

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to
  funding confirmation.
• Only candidates residing in either the duty station or from a location in a neighboring
• provincethat is within commuting distance of the duty station will be considered.
• Appointment will be subject to certification that the candidate is medically fit for
  appointment.Subject to certain exemptions, vaccination against COVID-19 will in
  principle be required for individuals hired on or after 15 November 2021. This will
  be verified as part of the medical
  clearance process.
• Accommodation is not provided.
• This position is open to ONLY Sudanese nationals.
• Female candidates are strongly encouraged to apply for this position.
• Vacancy close at 23:59 local time Khartoum, Sudan on the respective closing date.
  No lateapplications will be accepted.

HOW TO APPLY

Interested candidates are invited to submit their applications via email referencing subject as SVN
52 2024 Programme Associate (Shelter and Settlement) /G5 (Port Sudan, Sudan).
Kindly send the following document to [email protected].

1. Cover Letter
2. CV
3. Personal History Form (PHF). Click HERE to access the form.
   Any application that does not comply with the above-mentioned instructions will be
   automaticallyexcluded from the process. Only shortlisted candidates will be contacted.
   Posting Period
   12 December 2024 to 19 December 2024
   No Fees:
   IOM does not charge a fee at any stage of its recruitment process (application, interview,
   processing,training or other fee). IOM does not request any information related to bank
   accounts.