Senior Finance Associate (Kassala) – IOM

Job Description

Organization	International Organization for Migration
Job Title	Senior Finance Associate
Location	Kassala, Sudan
Classification	G7
Type of Appointment	One-year fixed term with possibility of extension
Estimated Start Date	As soon as possible
Closing Date	July 15, 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and
works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated
to promoting humane and orderly migration for the benefit of all. It does so by providing services and
advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are
eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered
as first-tier candidates

Context:

Working under the overall supervision of the Head Resource Management Officer, and the direct
supervision of the Finance Officer, the incumbent will be responsible for the preparation of the
accounts, financial analysis, budgets and other financial issues in accordance with IOM Financial
Regulations, Rules and procedures.

Core Functions / Responsibilities:

1. Provide procedural guidance to managers and staff; supervise, guide and train other finance
   support staff.
2. Prepare budget, accounting, financial, statistical reports and other reports as required
3. Manage financial resources through monitoring and controlling assets, reserves, funds,
   supplies, etc. in accordance with IOM rules and regulations.
4. Provide specialized advice and support to Project Managers and/ Head of Office/Head of Suboffice on financial and administrative matters.
5. Monitor compliance with financial policies, procedures, rules and regulations.
6. Consolidate data into financial statements and assist in monitoring expenditures to ensure they
   remain within authorized levels.
7. Provide regular and ad hoc financial information to support informed financial decision making.
8. Assist monitoring that bank reconciliations for IOM accounts are regularly performed and
   reviewed by designated stakeholders.
9. Manage and prepare the payroll by executing validity checks on monthly payroll results.
10. Ensure that disbursements are made based on proper authorizations and supported by
    legitimate and sufficient documentation.
11. Prepare draft responses or respond to audit queries and follow up on audit recommendations.
12. Review the status and monitor the proper maintenance of Vendor Accounts in accounting
    system.
13. Verify vendor claims for accuracy and conformance with IOM finance policies and instructions;
    and,
14. Perform other related duties as required

Required Qualifications and Experience

Education

• High School diploma with seven years of relevant experience; or,
• Bachelor’s degree in business administration, Accounting, Finances, or related field with five
  years of relevant professional experience.

Experience

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook;
  previous experience in SAP is a distinct advantage.
• Attention to detail, ability to organize paperwork in a methodical way.
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Prior work experience with international humanitarian organizations, non-government or
  government institutions/organization in a multi-cultural setting is an advantage.
• Published reports or research papers.

Languages

• Fluency in English and Arabic is required (oral and written).

Required Competencies

Values – all IOM staff members must abide by and demonstrate these values:

• Inclusion and respect for diversity: respects and promotes individual and cultural
  differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner
  consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed
  manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators – level 2

• Teamwork: develops and promotes effective collaboration within and across units to
  achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely
  manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and
  innovate.
• Accountability: takes ownership of achieving the Organization’s priorities and assumes
  responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains
  complex matters in an informative, inspiring, and motivational way

Managerial Competencies – Behavioral indicators – Level 2
Leadership: Provides a clear sense of direction, leads by example and demonstrates the
ability to carry out the Organization’s vision. Assists others to realize and develop their
leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their
best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and
communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding
  confirmation.
• Only candidates residing in either the duty station or from a location in a neighboring province
  that is within commuting distance of the duty station will be considered.
• Appointment will be subject to certification that the candidate is medically fit for appointment.
  Subject to certain exemptions, vaccination against COVID-19 will in principle be required for
  individuals hired on or after 15 November 2021. This will be verified as part of the medical
  clearance process.
• Accommodation is not provided
• This position is open to ONLY Sudanese nationals.
• Vacancy close at 23:59 local time Khartoum, Sudan on the respective closing date. No late
  applications will be accepted.

How to apply

Interested candidates are invited to submit their applications via email referencing subject as “VN 47
2024 Senior Finance Associate – G7, Kassala.”
Kindly send the following document to: [email protected]

1. Cover Letter
2. CV
3. PHF (Personal History Form)
   Any application that does not comply with the above-mentioned instructions will be automatically
   excluded from the process. Only shortlisted candidates will be contacted.
   Posting Period
   From 08.07.2024 to 15.07.2024.
   No Fees:
   IOM does not charge a fee at any stage of its recruitment process (application, interview, processing,
   training or other fee). IOM does not request any information related to bank accounts.