Supply Chain Associate (Khartoum) – IOM
Job Description
| Organization | International Organization for Migration |
| Job Title | Supply Chain Associate |
| Location | Khartoum |
| Classification | G5 |
| Type of Appointment | Special Short Term, nine months with possibility of extension |
| Estimated Start Date | As soon as possible |
| Closing Date | November 2, 2025 |
Established in 1951, IOM is a related Organization of the United Nations, and as the leading UN
agency in the field of migration, works closely with governmental, intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working
towards harnessing the full potential of migration. Read more about IOM’s workplace culture at IOM
workplace culture | International Organization for Migration
Applications are welcome from first- and second-tier candidates. For all IOM vacancies, applications
from qualified and eligible first-tier candidates are considered before those of qualified and eligible
second-tier candidates in the selection process.
Organizational Scope & Context:
Under the overall supervision of the Head of Resources Management , the direct supervision of the
Supply Chain Officer, and in close coordination with the African Development Bank (AFDB) Programme
Manager and Deputy Chief of Mission /Head of Programmes, as well as coordination with the Regional
Office for MENA in Cairo and the relevant units in Headquarters (HQ), the Supply Chain Associate will
be responsible for supporting the procurement and logistics functions of the Country Office (CO) and
the AFDB–funded Sudan Integrated Social Sector Infrastructure Rehabilitation Project (SISSIRP).
Core Functions / Responsibilities:
- Receive and consolidate all procurement requisition forms; verify they have all the required
information and comply with the Purchase Authorization Matrix and other office instructions and
obtain any necessary additional information. - Assist supervisors in more complex, higher-value purchases.
- Prepare tender documents, solicit bids and quotations as applicable; prepare bid analysis summary
and share it with the requesting unit; may participate in the evaluation process and provide
technical inputs. - Once the purchase is approved, confirm terms of agreement with selected suppliers, prepare the
relevant documentation (purchase order, contract, etc.) and coordinate the required
authorizations. - Monitor status of open requisitions and follow up on the timely delivery of goods and services;
upon delivery, coordinate with the receiving unit to obtain satisfactory delivery notes. - Review vendor invoices, prepare payment requests and coordinate with Finance the timely
payment to suppliers/service providers. - Create and maintain physical and electronic records of all documentation through the procurement
cycle in accordance with IOM instructions and procedures; retrieve, present and analyse
information from the system and prepare periodic reports highlighting issues that require
attention. - Conduct market surveys to identify potential new suppliers/service providers; participate in their
evaluation regarding quality, prices and services in line with the organization’s best interests. - Keep track of any contractual agreements and inform concerned parties for timely renewal;
monitor office supplies and service and prepare requisitions when required and coordinate with
Finance Unit the payment of utilities invoices. - Provide briefing and technical guidance to all staff in the office on procurement related instructions
and procedures. - Perform supply chain tasks related to property and asset management, warehousing, insurance
coverage, maintenance, and transportation. - Coordinate fleet operations activities including preparation of daily vehicle schedule, monitoring of
vehicle logbooks, and coordination of vehicle maintenance. - Provide training and guidance to the junior SCM staff of CO, while supervising, monitoring,
evaluating and supporting their professional and career development. - Perform other duties as may be assigned.
Required Qualifications and Experience:
Education
- University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a
related field from an accredited academic institution with three years of relevant professional
experience; or - High school diploma with five years of relevant professional experience
- Certification in Procurement, Logistics or Supply Chain Management is an advantage
Accredited Universities are those listed in the UNESCO World Higher Education Database
Experience
- Experience in procurement and logistics and working with vendors and service providers;
- Experience with asset management process;
- Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage;
- Experience working in an international organisation an advantage.
Skills
- High level of computer literacy;
- Ability to work with national and international institutions;
- Ability to prepare clear and concise report;
- Excellent communication and negotiation skills;
- Ability to establish realistic resource requirements to meet IOM needs.
Languages
REQUIRED
Fluency in English and Arabic is required (oral and written)
Required Competencies:
Competencies1
The incumbent is expected to demonstrate the following values and competencies:
VALUES – All IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences.
Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with
organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner
and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
CORE COMPETENCIES – Behavioural indicators – Level 1
Teamwork: Develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is
action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes
responsibility for own actions and delegated work.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview
OTHER
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation
- Only candidates residing in either the duty station or from a location in a neighboring province that is
within commuting distance of the duty station will be considered. - Accommodation is not provided.
- This position is open to ONLY Sudanese nationals
. • Female candidates are strongly encouraged to apply for this position
. • Vacancy close at 23:59 local time Khartoum, Sudan on the respective closing date.
. • No late applications will be accepted.
How to apply:
Interested candidates are requested to apply through the below links
View the internal job posting
View the external job posting
Posting Period : From 20 October 2025 to 02 November 2025.
No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank accounts
