Warehouse Assistant (Inventory Checking) (Port Sudan) – IOM
Job Description
| Organization | International Organization for Migration |
| Job Title | Warehouse Assistant (Inventory Checking) |
| Location | Port Sudan |
| Classification | G4 |
| Type of Appointment | Special Short-term graded contract, three months with possibility of extension. |
| Estimated Start Date | As soon as possible |
| Closing Date | 12 Sep 2025 |
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context:
Under the overall supervision of Supply Chain Officer, and the direct supervision of National Supply Chain officer and coordination with the Warehouse Team Leader, the successful candidate will be responsible and accountable for the Warehouse Management activities for IOM Sub offices.
Core Functions / Responsibilities:
1. Assist in the overall management of the warehouse by receiving the goods, updating the warehouse records in the database, and dispatching the goods for operations in Port Sudan.
2. Assist in receiving goods from vendors/transporters and assist in inspecting the quantity/quality and to verify if they all meet the same specifications and standards ordered.
3. Assist in monitoring the loading/offloading activities at the warehouse whenever taking place as well as the hired labour workers to cover the job properly.
4. Assist with the verification of documents received from the vendors related to goods received and services provided at the warehouse with Procurement and Logistics colleagues before payment is released.
5. Responsible for issuing the “Receiving Report Forms/Goods Receive Note” for the new arrival items into the warehouse and for issuing the “Stock Release Authorization Form/Waybill” when releasing items from the warehouse.
6. Assist with the conduct physical inventory of items in the warehouse and provide updates on the inventory records upon completing each activity.
7. Assist in keeping the entire warehouse facility well maintained. Ensure that goods are stacked, stored and updating the stock cards where necessary including the security and safety measures of the warehouse premises in coordination with the Office of the Staff Security.
8. Draft bi-weekly reports to be shared with the Management and concerned Program Managers.
9. Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
Completed university degree in Supply Chain Management, Warehouse Management or a related field from an accredited academic institution with two years of relevant professional experience; or High school degree in the above fields from an accredited academic institution with minimum four years of relevant professional experience.
Experience
• Experience in verifying documents received from the vendors;
• Experience in drafting bi-weekly inventory report;
• Working knowledge of issuing the “Receiving Report Forms/Goods Receive Note” for the new arrival items into the warehouse;
• Working knowledge in using MS Office applications;
• Experience working with UN or other humanitarian agencies, an advantage.
• Prior knowledge and experience in warehouse operations are preferred.
SKILLS
Knowledge in MS Office applications
Good communication skills on community basis is desired.
Develops / follows internal control procedures to prevent fraud and mismanagement.
Languages
Fluency in English (oral and written) and Working knowledge of Arabic.
Other
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• Only candidates residing in either the duty station or from a location in a neighboring province that is within commuting distance of the duty station will be considered.
• Accommodation is not provided.
• This position is open to ONLY Sudanese nationals.
• Female candidates are strongly encouraged to apply for this position.
• Vacancy close at 23:59 local time Khartoum, Sudan on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications via email referencing the subject as
“SVN 34 2025 Warehouse Assistant (Inventory Checking)- G4- Port Sudan, Sudan”
Kindly send the following document to: [email protected]
1. Cover Letter
2. CV
3. PHF (Personal History Form)
https://sudan.iom.int/sites/g/files/tmzbdl1606/files/personal-history-form-sudan.docx
Any application that does not comply with the above-mentioned instructions will be automatically excluded from the process. Only shortlisted candidates will be contacted.
Posting Period:
From 03 Sep 2025 to 12 Sep 2025.
