DEPUTY COORDINATOR in charge of LOGISTICS (Port Sudan) – MSF France
Job Description
| Section/Unit: | LOGISTIC |
| Salary | 12 (3,322 USD) |
| Supervisor: | Logistics Coordinator |
| Location: | Port Sudan |
| Deadline: | 05 Dec 2024 |
Supporting the Logistics Coordinator through delegated tasks and responsibilities, replacing him/her in his/her absence and participating and collaborating in the implementation of strategies and support to the field in accordance with MSF protocols, standards and procedures in order to enable the development of the mission and optimize the impact of the medical projects.
Duties and responsibilities:
Accountabilities
- Participating actively in the definition and monitoring of annual project planning and budgets and the Emergency Preparation Plan, defining strategies and advising the Logistics Coordinator in the translation of the identified needs into objectives, priorities and resources needed for intervention
- Defining, monitoring, evaluating and ensuring the implementation of the strategies and activities in the mission of the following activities, as defined in the delegated tasks, according to MSF standards, protocols and procedures:
- Construction and rehabilitation, transport, ICT, communications, vehicles and engines, equipment, installations and infrastructures, etc. Including the installation and maintenance of functional office space(s) and lodging facilities in an adequate living conditions and all the equipment required as well as the proper use and maintenance of IT computers, soft wares, backups, etc. and the communication tools and means in the mission
- Stock and supply of medical and non-medical materials
- Water, health and sanitation activities
- Planning, supervising and implementing, in close coordination with the HR Coordinator, the associated processes (recruitment, training, briefing/debriefing, performance evaluation, detection of potential, development and internal communication) of the staff under his/her responsibility in order to ensure both the sizing and amount of knowledge required
- Ensuring technical support to his/her team as well as to all other teams in the mission
- Defining and monitoring the technical aspects of the risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the mission security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring of the application of security rules and reporting to the HoM of any problem
- Representing MSF in meetings with Authorities and other NGOs at the request of the Logistics Coordinator
- Performing tasks delegated by the Logistics Coordinator, as specified in his/her job description
MSF Section/Context Specific Accountabilities
Accountabilities:
- Communication Tools Monitoring:
Responsible for the monitoring of security communication tools such as Garmin devices and BGAN (satellite internet), ensuring proper functionality. Tracks and follows the daily context, sharing relevant information with the supervisor for situational awareness. - Security Guidelines:
Drafts and adapts security guidelines according to the evolving mission context and ensures compliance with MSF protocols. Provides updates and recommendations to improve security measures. - Memo Follow-Up:
Manages the follow-up of memorandums and ensures the memo tool is up to date, collaborating closely with the field teams to ensure accurate and timely data. - Budget Management:
Establishes and monitors the budget dedicated to logistical activities in the projects, ensuring financial resources are aligned with operational needs and project priorities, report it to the Logistic coordinator. - Annual Planning and Budgeting:
Actively participates in defining and monitoring the annual project planning and budgets, contributing to the Emergency Preparation Plan. Advises the Logistics Coordinator in translating the identified needs into clear objectives, priorities, and the resources necessary for interventions. - HR Coordination:
Ensures the logistics team has the necessary skills and knowledge to meet the mission’s demands. - Technical Support:
Provides technical support to the fields within the mission, ensuring the proper functioning of all operational systems and equipment, following the responsibility repartition below. - Risk and Security Management:
Monitors and implements the technical aspects of the mission’s risk reduction policy, including transport, communication, protection, and evacuation planning. Ensures day-to-day monitoring of security rule application with collaboration and reporting to the logistic coordinator.
| Logistics families | LogCo Responsibility | Deputy Responsibility |
| Finance | X | |
| Security | X | X |
| Biomed | X | |
| Cold Chain | X | |
| IT | X | |
| Fleet (MFM) | X | |
| HR | X | |
| Energy | X | |
| Telecom | X | |
| Watsan | X | |
| Construction | X | |
| Memo | X | X |
| Supply collab | X |
Minimum Qualification, Skills and Experience Required:
| Requirements | |
| Education | Essential technical/logistics degree/diploma |
| Experience | Essential working experience of at least two years in relevant jobs, experience with MSF or other NGOs in developing countries. |
| Languages | Mission language essential; local language desirable. |
| Knowledge | Computer literacy |
| Competencies | Strategic Vision L2 Leadership L2 People Management and Development L3 Service and Orientation L3 Teamwork and Cooperation L4 |
