Admin Transit (Port Sudan) – MSF Swizerland
Job Description
| Organization | Medecins sans Frontieres Swizerland |
| Job Title | Admin Transit |
| Location | Port Sudan |
| Section/Unit | HR & FIN |
| Grade Level & Salary | 8 (Gross salary 1503 USD per month |
| Supervisor | HR Coordinator |
| Closing Date | 21 April 2025 |
Administrative specialist is responsible for the management of staff movements and associated processes according to MSF’s standards and procedures and the local legislation.
Duties and responsibilities:
- In conjunction with headquarters, managing visas, plane tickets and associated required processes for the arrival and departure of international staff from the country
- Coordinating the movements of staff (local and international) and related administrative formalities (passports, visas, per diems) with the projects and headquarters
- Ensuring contact with external partners to stay informed on policies and procedures related to movements, entry/work regulations (immigration, UN, airline companies…)
- Being responsible for all administrative tasks required for personnel transiting through the capital (incl. transportation, briefings, financial matters and lodging)
- Ensuring the update of movement-related tools and Mission contact information and their regular distribution (incl. movement lists and evacuation/lists).
- Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility (administrative assistants, housekeeping staff)in order to im-prove people capabilities and to ensure both the sizing and the amount of knowledge required
- Being in charge of the preparation of per diems, modes of telecommunication, and housing/rooming assignments ensuring proper management of guesthouses (furniture, cleaning, food).
Minimum Qualification, Skills and Experience Required:
Education
- University or College Degree or Certificate in a relevant field.
- Candidates without a University of College education may be considered if they possess significant additional experience in social media management, monitoring and content production
Experience
- At least 2 years of professional experience in social media management and community building;
- Experience in basic social media content production and messaging;
- Experience in social media monitoring and reporting
This job description may be amended in line with the activities or evolution of the Mission.
By signing, the employee acknowledges that he/she has read, understood and accepted this document
ACKNOWLEDGMENT:
The tasks and responsibilities mentioned in this job profile are not exhaustive and other tasks or accountabilities can be required temporarily by the line manager and/or the functional manager according to the needs of the mission without a new job profile. This document can be modified over time according to changes in the organization, the mission and/or the project. The changes will be formalized in a new job profile. The job profile is an integral part of the contract.
How to apply:
- Complete CV
- Updated contact details (candidate’s phone number and a backup phone number)
- Sudanese National ID.
- Copy of certificates of experience and qualification
- The application must be dropped off at the Labour Office, MSF Switzerland Office at Port Sudan.
- Applications after 21st April 25 will not be considered. Only short-listed candidates will be contacted.
