BASE & FACILITIES OFFICER (KHARTOUM) – MSF Spain
Job Description
| Organization | Medecins sans Frontières Spain |
| Job Title | BASE & FACILITIES OFFICER |
| Location | KHARTOUM |
| Section/Unit | LOGISTICS & SUPPLY |
| No. of Post | 1 |
| Salary | 986 USD |
| Duration | 6 Months WITH POSSIBILITY TO EXTEND |
| Supervisor | LOGISTICS MANAGER/LOGISTICS COORDINATOR |
| Closing Date | 20 August 2025 |
We are looking for motivated, experienced, and committed professionals who are eager to carry out and
supervise all maintenance logistics activities at the base, ensuring optimal conditions of vehicles, fuel, and
infrastructure in line with MSF standards to support smooth project operations.
As the Base and Facilities Officer, you will ensure the effective maintenance and functioning of
all logistical components at the base. With a focus on vehicles, fuel management, and
infrastructure,
Duties and responsibilities:
- Planning vehicles movements, tracking individual trips, and ensuring implementation of security measures
- Tracking consumption of supplies, fuel, lubricants, used in different facilities (office, house, store, etc.).
- Checking the maintenance of the various open spaces (gardens, courtyards…) and ensuring that domestic waste is correctly discarded
- Checking and ensuring the maintenance of MSF premises and facilities, as well as the general water supply, electrical, walls, ceilings ect. and security conditions. In this sense, making inspection visits to assess the rehabilitation needs of facilities.
- Performing maintenance of logistics equipment for cold chain, energy, IT and radio communications, in particular:
- Inventories and the reallocation of equipment.
- Renewing the authorization to use radio material with local authorities.
- Checking the quality of the work carried out on generators and electrical installations.
- Preparing orders for his sector activity, do the follow-up, and checking their proper reception and state.
- Carrying out local purchases and ensuring that the line manager is aware of any problems linked to the quality or availability of the items to be purchased.
- Participating in trainings at the request of the line manager.
MSF Section/Context Specific Accountabilities
- Managing the watchmen: organize their tasks, prepare the rosters, brief them.
- Managing the drivers: prepare their rosters, brief them.
- Prepare the vehicle rental contracts.
- Prepare and follow up the contracts for the works in the base.
- Ensure that the list of asset of the project (MARMOTA) is updated.
- Support his supervisor on the follow up of the Log contracts.
- Ensure the availability of a database of suppliers/contractors (plumbers, electricians, contractors).
- Support his supervisor to proactively ensure the implementation of all site protection measures.
Minimum Qualification, Skills and Experience Required:
| Education | Essential Secondary Education Preferable university degree in engineering related studies (Electric, Mechanic, ?) |
| Experience | At least 2 years in Experience in logistics department Essential previous supervisory experience. Essential Experience in facility Management. Desirable experience with NGOs |
| Languages | Mission language Essential Intermediate level in Arabic and English |
| Knowledge | Computer literacy and radio equipment user-knowledge |
| Competencies | Results and Quality Orientation L1 Teamwork and Cooperation L1 Behavioural Flexibility L1 Commitment to MSF Principles L1 Service Orientation L1 Stress Management L2 |
MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF. MSF OCBA is a people-focused humanitarian organization that offers a diverse, collaborative, and inclusive work environment. We believe this approach enhances our work and we are committed to equity in employment. We embrace diverse backgrounds of people working together to exhibit their passion in action for the social mission of MSF. All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.
How to apply
Interested candidates are requested to submit their application to the KHARTOUM STATE, HAC-OFFICE IN Khartoum, Almujahdeen Africa St, in a sealed envelope mentioning (MSF Spain ? application for BASE & FACILITIES OFFICER)
HAC Officer Google Maps Location: https://maps.app.goo.gl/YnsP4XrQVLxVocyu7?g_st=ipc
Applications must be submitted in English Language including:
✓ Motivation letter in English.
✓ Updated CV in English.
✓ Copy of Personal national ID / Passport.
✓ Copy of relevant educational diplomas.
✓ Copy of relevant work certificates.
✓ Copy of others relevant documents.
Test and interview will be carried out in English.
Only short-listed candidates will be contacted.
Administrative conditions:
- This job profile can be adapted and/or changed according to the evolution of the activities, evolution of the Mission. and the program needs.
- The general conditions are detailed in the staff regulations, work contract and health policy.
Confidentiality is the basis for a trustful relationship between patient and health staff. It concerns the provision of privacy as well as the handling of individual personal/ medical information according to medical ethics.
Confidentiality is required and demanded at any time, violation of this will result in immediate admin?istrative action!
YOU ARE PART OF MEDECINS SANS FRONTIERES:
You are expected to treat all the persons you get involved with (beneficiaries, soldiers, villagers, etc… respectfully without regard of their political or ethnical background. Do not speak about your political opinions and take the time to explain to as many people as possible about MSF mission and about our work in Sudan.
