Finance Assistant – MSF
Job Description
| Organization | Doctors Without Borders |
| Location | Khartoum |
| Salary | 765 USD |
| Reports to (Hierarchical) | Deputy Finco / Finco/ |
| Reports to (Functional) | Accounting Manager |
| Job Family | HR & FIN |
| Supervises (Function): | Capital Adminisatraion Assistant |
| Location: | Khartoum with fields visits |
| Deadline for the application | 14/03/2022 |
Main Purpose
Execute finance-related tasks and follow up of Capital accountancy to support Finance Coordinator/Accounting Manager following MSF standards and procedures, in order to ensure legal compliance and keep strict control over monetary resources to achieve mission objectives.
Accountabilities
- Implementing cash management procedures in order to ensure the highest control and security, assisting the Finance coordinator/Manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
- Processing the payment to suppliers and keep strict on all documentation involved, informing the manager of any sort of disparity
- Carrying out all accounting tasks and activities, classifying, preparing and filing of all accounting pieces in accounting software, in order to ensure strict control of all expenditures and the reliability of statements and documentation.
- Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
- Supporting projects on finance, accounting management are concerned.
- Any other finance task delegated by the Finance Coordinator/ Accounting Manager.
MSF Section/Context Specific Accountabilities
- Adhere to a minimum and maximum petty cash limits. Ensure strict compliance with cash control procedures for each cashbox (daily cash control, weekly cash inventory) to ensure reliable and updated financial information.
- Provide advances to supply/log department and other employees on a case-by-case basis after approval as established on mission Advance Table
- Follow up on the timely closure of open advances in Khartoum.
- Based on the movement sheet, prepare security envelopes before the arrival of ex-pats in the mission, visitors from HQ (other if necessary).
- Follow up payments of suppliers, assure that all the supporting documents and required signatures/authorization are provided before arranging the payments, as per VT.
- Maintain and update schedule of all regular suppliers/service providers, contracts, and payment installments (suppliers and rental agreements)
- Ensure timely payment of taxes, Social Insurance, Zakat & other regular bills
- Monitors the balance of bank accounts and advises the Finance Coordinator if funds are falling short.
- Daily registration of invoices on the accounting software FFC and proper archive of financial documentation
- Ensure that each booking entry has the required supporting documents & responsible for t
- Reconciliation of all accounts books for the coordination
- Assure that all the files coming from the field are properly arranged in the archive
- Responsible for regular bank communications (collections of certified cheques, deposit slips, monthly bank statements) as per the mandate
- Visit field locations to support when necessary / requested.
- This accountability is not exhaustive. Additional roles/duties may be may be assigned as deemed necessary by the organization’s humanitarian operations.
Requirements
Education:
- Desirable finance, business, or administration-related diploma.
Experience
- Essential previous working experience of at least two years in relevant jobs.
- Desirable experience in MSF or other NGOs in developing countries.
Languages
- Mission language and local language essential
Knowledge
- Essential computer literacy (word, excel, internet)
Competencies
- Results and Quality Orientation L2
- Team work and Cooperation L2
- Behavioural Flexibility L2
- Commitment to MSF Principles L2
- Stress Management L3
How to Apply
- Interested candidates are requested to send their CV & copy of educational and experience certificates to the HAC Labour office, Khartoum.
- MSF values diversity and inclusion, therefore we strongly encourage females and candidates with disabilities to apply to our vacancies.
Opening date: 02/03/2022 – Closing date: 14/03/2022
About Médecins Sans Frontières (MSF)
Médecins Sans Frontières – Switzerland (MSF-Switzerland) is an international humanitarian aid organization that provides emergency medical assistance to populations in danger. The Head Office is located in Geneva. The priority of MSF is to assure access to health care for the most vulnerable people. MSF is also specialized in emergency interventions in case of conflicts, disasters, and epidemics. Thanks to its important technical means, MSF can play an important role in the research and operational development of solutions for public health problems, helped by its presence on the sites.
Headquarters: Geneva, Switzerland
For jobs from Doctors Without Borders visit: MSF Jobs Page
